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Human Resources

Sick Leave Policy Change

To:  Staff & 12-month faculty

From: Human Resources 

Re:  Change in Accrued Time Off Policies 

We continue to consider ways we can offer extended flexibility to our employees during the COVID-19 pandemic. In light of this endeavor, and to continue to bring more consistency to the time-off benefits offered to exempt and non-exempt employees, we are implementing the following changes effective September 1, 2020:

COVID-19 related changes

  • Non-exempt and exempt staff and 12-month faculty will be allowed to use sick time for flexibility needed due to COVID-19, including COVID-related child care.    Sick time may now be recorded in quarter-hour increments.

Permanent changes

  • Sick time balances for current exempt staff will be front-loaded with a balance of 30 days of sick time effective September 1, 2020.
  • The maximum balance of sick time for non-exempt staff will be increased from 23 days to 30 days.
  • The maximum balance of sick time for exempt staff will be set at 30 days on September 1, 2020.
  • Exempt and non-exempt staff and 12-month faculty will be eligible to earn 1 sick day per month, up to the maximum of 30 days.
  • Exempt and non-exempt staff and 12-month faculty will be able to access sick, personal or vacation time in quarter-hour increments.
  • Exempt staff and 12-month faculty will continue to report sick, vacation and personal time utilizing the Exempt Time Off Reporting form, which will now accept reporting in quarter-hour increments.

Notes:

  • Sick, personal and vacation time balances will be updated in Banner Self-Service after each pay period has been processed
  • For staff who work fewer than 12 months, leave time accrual is pro-rated.