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Human Resources

Accounting Assistant

This position processes all cashiering activities for the University ensuring that transactions are properly documented and recorded. The position reconciles cash balances, performs and monitors bank deposits, gathers and organizes financial data for periodic audits, assists with bank reconciliations and other accounting projects in the Business Office, as needed. This position processes student payroll, provides assistance with student accounts billing, reconciliation, and provides customer service to students, families and employees. Serve as backup to employee payroll and accounts payable when necessary. This is a full-time, 12 month, on-campus position.  Generous benefits include health, retirement, considerable time off, and access to multiple tuition programs for employees and dependents. 

 

Responsibilities: 

  • General accounting functions; prepare monthly journal entries for various classes of transactions, including credit cards, Titan Print & Mail, department initiated transfers, bank transfer entries, and other journal entries as assigned; reconciliation of assigned general ledger accounts; assist with year end financial audit; responsible for Sodexo departmental payments and outstanding invoices; keep track of construction project invoices; verify general ledger accounting codes; provide administrative assistance for invoice coding and record retention; prepare bank reconciliations for assigned bank accounts
  • Cashier and customer service; manage transactions involving payment forms of cash, check and credit cards; balance daily to cashier reports and prepare bank deposits; audit the cash reports for proper posting in the general ledger; responsible for journal entries for Transact online student account payments; manage Business Office window as first line of contact; coordinate with other departments to resolve issues for students/families as easily as possible
  • Student Accounts; answering student/family inquiries over phone, email and at the Business Office window; assist in clearing tuition accounts for registrations and placing holds on delinquent accounts; serve as backup to Staff Accountant; assist with outstanding check monitoring monthly and prepares State of IL Stale Check reporting annually
  • Accounts Payable and backup; enter invoices/non-invoices into the ERP system; review all documentation for non-invoices to ensure reimbursement meets IWU guidelines; review invoice in Argos Edit to ensure accuracy; run process to get requests to check printing stage; call bank with control totals
  • Student Payroll and backup; contact/train employees and supervisors about timely processing to avoid manual entries; run Banner process to pull in student timecard, print checks and run direct deposit process

 

Requirements: 

  • Bachelor's degree in Business, Accounting and Finance required; prior experience in banking or higher education business office may substitute for required education
  • Minimum of one year of related business office experience required

 

Application Information:

Please download the application at https://www.iwu.edu/human-resources/job-openings/.  Review of complete applicant materials will begin immediately; position is open until filled. Submit materials to:

 

Email:  hr@iwu.edu

Illinois Wesleyan University

Human Resources, Holmes 209

1312 N. Park Street

Bloomington, IL  61701

Fax:  309-556-1710

 

Level 19 - $22.72/hr

 

The final candidate will pass a pre-employment background investigation.   

 

An overview of IWU benefits can be found here. Illinois Wesleyan University does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and maintain work authorization throughout the employment term.

 

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a community that values a wide range of perspectives and backgrounds among our outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to contributing to and enhancing our community in these areas. Illinois Wesleyan University is an equal opportunity employer dedicated to promoting excellence through a variety of viewpoints; details at https://www.iwu.edu/about/non-discrimination.html.