Administrative Specialist III

Hart Career Center


This position supports the staff of the Hart Career Center by coordinating career center events, facilitating data collection, and monitoring front office operations. This is a full time, on-campus position. Generous benefits include health, retirement and tuition assistance.  Position is 40/hrs a week for 10 months (August-May) and 20/hrs week for 2 months (June & July).



  • Manage all logistics and budget for two campus career fairs and assist with employer outreach.  Ensuring employers have productive career fairs is vital to the career outcomes of our students.  Promote events to students and predetermined offices.  Communicate and coordinate with appropriate University employees such as Physical Plant, Sodexo, R25 administrators, and Admissions to schedule Hart Career Center events.
  • Construct and implement First Destination Graduate Survey following NACE guidelines, track responses and produce reports used by the President’ Office, Admissions, Career Center and other academic departments.  This information is vital to recruitment of students.
  •  Implement Handshake system; approve job postings, internships, and employers that come through.  Review student documents and reach out to schedule appointments with staff members.  Work to ensure the database is up to date with employer contacts. Assist with scheduling practice interviews between students and employers.
  • Monitor front desk operations by hiring, scheduling and supervising student staff.  Maintain appointment schedules for the professional staff.  Create and maintain spreadsheets and reports, using Handshake, to track student usage of the Career Center services.  Track department budget; processing monthly credit card, expense vouchers and non-invoice expense forms.  Produce monthly budget for the Director. 
  • Plan day long career discovery trips, including contacting potential employers, arranging logistics, and evaluating outcomes.



  • Bachelor’s degree preferred; experience may substitute for education
  • Minimum of three years related work experience
  • Basic understanding of fundamental administrative concepts, practices and procedures, and ability to apply in varied situations required.


Please download the application at   Review of applications will begin immediately and the position is open until filled. Send applications to:



Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL  61701
Fax:  309-556-1710


The final candidate will pass a pre-employment background investigation. Per the Governor's August 26, 2021 Executive Order regarding COVID-19 vaccination, personnel in the higher education setting will need to either provide proof of vaccination, or apply for a medical/disability or religious exemption. All those not fully vaccinated will be required to participate in weekly COVID testing on our campus.


Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must reside and be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer.  Illinois Wesleyan University’s sexual misconduct policy may be accessed at  Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at