Conferences and Events Coordinator - Conferences Services
Reporting to the Director of Conference Services, this position provides logistical coordination for external conference and event operations, including summer overnight camps, corporate meetings, social functions, intern housing and registration services. Assist the Director with long term visioning and strategic revenue growth goals. Supervise student workers and support their development through professional internship opportunities and mentoring. This is a full time, on-campus position. Generous benefits include health, retirement, considerable time off and access to multiple tuition programs for employees and dependents.
Responsibilities:
- Direct logistical operations for externally-sponsored overnight camps/conferences, meetings, weddings, and events; facilitate mission-critical collaborations with campus partners for effective space utilization and management, service delivery, and resource allocation; ascertain client needs and ensure event success and safety through advance and on-site leadership in decision-making processes, often in high-stress, time-sensitive environments; develop and oversee the summer intern housing program
- Manage client financial and contractual obligations; negotiate contract-binding services and sign agreements with external clients on behalf of the University; create accurate detailed invoices for 150-200 events each year and maintain accountability for all accounts
- Direct operational policies and processes for event and conference management; consult and collaborate on critical protection of minors policies; interpret and apply tax code and liability insurance regulations
- Provide supervision, mentorship and professional development; responsible for the recruitment and co-supervision of 8-10 full time summer employees and 3-6 academic year student workers
Requirements:
- Associate’s degree in Hospitality, Business or related field preferred; combination of education and professional experience may substitute for degree
- Minimum of one year related experience; knowledge of legal obligations related to insurance liability, tax exemption eligibility, protection of minors and customer relationship management software is a plus
- Serve in a summer on-call rotation to direct emergency response protocols and to support staff during evenings and weekends
Application Information:
Please download the application at www.iwu.edu/human-resources/Positions.html. In addition, feel free to submit a cover letter, resume and contact information for three professional references. Review of applications will begin immediately and the position is open until filled. For full consideration apply by March 22, 2024. Submit to:
Email: hr@iwu.edu
Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL 61701
Fax: 309-556-1710
The final candidate will pass a pre-employment background investigation.
Level 19 ($21.30/hr)
Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer. Illinois Wesleyan University’s sexual misconduct policy may be accessed at www.iwu.edu/human-resources/SexualMisconductPolicy.html. Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at www.iwu.edu/diversity.