Administrative Specialist IV

Student Affairs


Reporting to the Vice President of Student Affairs, this position supports student-centered strategic initiatives that impact student retention, student engagement, campus community building, student accountability, diversity and inclusion and division-wide professional staff support.  This is a full time, on-campus position. Generous benefits include health, retirement and tuition assistance.



  • Retention-centered administrative support: provides outstanding customer service to students, families, faculty and staff seeking support for concerns impacting their IWU experience.   Provides notifications to faculty/staff/appropriate offices of concerns impacting attendance, performance or other engagement. Manages record-keeping for withdrawals, leaves of absence, and early warning case management.  Manages Guardian software as a trained superuser in providing support, training, coordination for all users and maintenance of updates and records.
  • Student conduct/emergency support: reviews security and ORL incident reports.  Schedules student meetings with appropriate staff. Maintains federally mandated records regarding sex offenders, crime statistics, Clery reporting support; schedules Emergency Response Team meetings. Manages COVID-19 surveillance testing reminders, notification, and vaccination compliance.
  • Administrative support for three Student Affairs executives (3 staff).
  • Office management and supervision of 3-4 student employees; maintain office expenditures and reconciliation of budget information
  • Event planning as needed for Vice President of Student Affairs (VPSA) and Division of Student Affairs



  • Associate’s degree or vocational/technical degree required
  • Minimum of five years’ administrative support experience

Please download the application at   Review of applications will begin December 1, 2021 and the position is open until filled. Send applications to:



Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL  61701
Fax:  309-556-1710


The final candidate will pass a pre-employment background investigation. Per the Governor's August 26, 2021 Executive Order regarding COVID-19 vaccination, personnel in the higher education setting will need to either provide proof of vaccination, or apply for a medical/disability or religious exemption. All those not fully vaccinated will be required to participate in weekly COVID testing on our campus.


Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must reside and be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer.  Illinois Wesleyan University’s sexual misconduct policy may be accessed at  Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at