Administrative Specialist III

Center for Natural Sciences


This position provides administrative and clerical support to the Center for Natural Sciences (CNS), six academic departments.  Assist with significant recurring projects, such as the Premedical/Predental application process and Institutional Animal Care and Use Committee (IACUC).  This is a full time, on-campus position. Generous benefits include health, retirement, considerable time off and tuition assistance.


  • Coordination of clerical and organizational needs of CNS; orients new CNS faculty and staff to IWU forms and office procedures; supervises student employees; coordinates with other administrative specialist in CNS to make sure all building/clerical needs are being met  
  • Faculty support; critically edits and formats documents including recommendation letters, reports, scientific documents and exams; maintains and updates departmental web pages and serve as key coordinator for Center of Natural Science building
  • Departmental and division budgets; track and reconcile budgets with credit card transactions; codes bills; process reimbursements and transfer of funds, maintains budget tracking spreadsheet
  • Support for Premedical/Predental Advisory Committee; maintain and organize Moodle portal, collect and organizes confidential documents from applicants and recommenders; critically reads and edits the final, composite letters; schedule meeting, compose minutes, generates correspondence, and maintain/update IACUC website; collects and reviews IACUC protocols, and maintains all records as required for compliance with USDA inspections 


  • Bachelor’s degree preferred; combination of education and experience may substitute 
  • Minimum of 3 years’ relevant experience

Please download the application at of applicant materials will begin immediately; position is open until filled.  Submit to:

Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL  61701
Fax:  309-556-1710

Level 17: $15.36/hr


The final candidate will pass a pre-employment background investigation.   Per the Governor's August 26, 2021 Executive Order regarding COVID-19 vaccination, personnel in the higher education setting will need to either provide proof of vaccination, or apply for a medical/disability or religious exemption. All those not fully vaccinated will be required to participate in weekly COVID testing.

Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must reside and be legally authorized to work in the United States at the time of hire.  Continued employment is conditioned upon maintaining work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer.  Illinois Wesleyan University’s sexual misconduct policy may be accessed at  Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at