Financial Aid
Student Employment FAQ
What is Federal Work Study?
Federal Work Study is a Title IV federal financial aid program that encourages undergraduate
students with financial need to find part-time jobs, allowing them to earn money to
help pay education expenses. It is offered to students based on their demonstrated
financial need using information from the Free Application for Federal Student Aid
(FAFSA). Students earn this money by working and receiving monthly paychecks from
IWU's Payroll Department. It does not automatically go towards their cost of attendance
expenses. Also, FWS students are not required to work, but it is a benefit that may
help them find work. Through this program, students may earn up to the amount listed
on their financial aid offer, and their wages will be subsidized by the federal government.
Because of this subsidy, some employers require or prefer students with FWS. We recommend
that you indicate on your job applications if you have Federal Work Study.
FWS positions can be found in nearly every academic and administrative office on campus,
as well as Shirk Rec Center and Ames Library.
If I am not awarded work study in my financial aid package, can I still work?
Due to the number of student employment eligible students vs. the number of jobs available,
there are limited jobs that can be considered payroll for students who do not have
an employment opportunity awarded in their financial aid package.
Departments with jobs that require a special skill or talent may be able to hire students
as payroll student workers if an eligible student is not available to take the position.
These positions include: tutoring a foreign language, computer tech positions, teaching
assistant positions, building sets or sewing costumes for plays in the Theatre department,
raising support from alumni, lifeguarding, playing a musical instrument, etc.
All departments intending to hire a student for a payroll position must submit an
appeal form to the Student Employment Program Coordinator for approval.
If hired, is there anything I need to do before I will be authorized to start working?
Yes, United States law requires anyone who is employed to complete the I9/W4 employment forms. Students need to present documents that establish both identity and eligibility to work in the United States before the forms will be considered complete.
Examples of acceptable forms that establish identity include: a school ID, driver's license, state ID, or a passport.
Examples of forms that establish eligibility to work in the U.S. include: social security card, birth certificate, or a passport.
A complete list of documents can be found on the USCIS website under acceptable documents.
Federal regulation states that the documents must be the original, physical document with the exception of the birth certificate which can be a certified copy
with a raised seal of authenticity, if not the original. All documents must be unexpired.
Copies, screenshots and faxes cannot be accepted.
Where can I find these required employment forms?
The I9/W4 employment forms are available on the Financial Aid website or in the Financial Aid Office. Incoming
students awarded an employment opportunity as part of the financial aid package will
also have these forms sent via email during the summer.
Where can I find available jobs?
Student Job Listings are posted on the job website located in the Student Employment section of the Financial
Aid website. To be eligible for most jobs on campus, a student will need an employment opportunity
awarded as part of their financial aid award package. Jobs are not guaranteed as students must secure a position on their own.
How many hours per week can I work?
Typically students are awarded a student employment amount of $2400 for the school
year, $1200 per semester. In order to earn this amount over the course of the school
year, a student will need to work an average of 6-6.5 hours per week. If a student
works more than the average hours per week, once the $2400 amount is earned, the student
will be notified that his/her work-study amount has been earned and will be asked
to stop working. A student can choose to work less than the average hours per week
if they are not concerned with earning the maximum award. This is up to the student
and his/her financial situation.
Can I work more than one campus job?
Holding two student employment positions is allowed if the student is splitting the
hours between two departments, or picking up extra hours because he/she has fallen
behind in earnings toward the financial aid package award. Occasionally students who
are working a job under the Student Employment Program are also requested to work
in one of the specialty payroll positions mentioned earlier. If this is approved,
the student is allowed to work both positions. University policy is that no student
may work over 20 hours in a work week (Sunday-Saturday) between all jobs on campus.
I am an RA or a Sodexo Student Manager this year. Am I still eligible for work study?
Returning students have the opportunity to work as an RA - Resident Assistant or as
a Sodexo Student Manager. Choosing to work either of these positions replaces the
student employment opportunity award (if eligible) from the financial aid package.
If a student chooses to take one of these positions, the student will receive either
free housing or free meal plan as payment, making it against university policy to
participate in the student employment program.
There are instances that a RA can work a specialty position if requested by a supervisor
and their schedule allows. Sodexo Student Managers cannot work another job due to
the time required to be a manager.
How much will I be paid?
Illinois Wesleyan University will pay $12.75 per hour during the academic year and
$15.00 per hour in May, June, July and August (until the Sunday before classes begin).
How often will I be paid?
Students receive payment once per month during the school year and bi-weekly in the
summer. The pay date for the school year is currently on the 10th of each month or
the Friday before if the tenth falls on a weekend. You can view the payroll calendar
for students on the Business Office website.
Is my pay applied directly to my tuition bill?
No. Students can pick up their paycheck and sign it over to the Business Office or have the paycheck directly deposited to their bank account and write a personal check
towards the tuition bill.
Where can I pick up my paychecks?
If students do not opt to have their paychecks directly deposited to their bank accounts,
paychecks are available at the cashier's window at the Business Office, located at 109 Holmes Hall. Please be prepared to present a picture ID for verification
before the check will be released.
Stephanie Iskra - Student Employment Program Coordinator - Financial Aid
Department - Financial Aid