Student Employment FAQ
If I am not awarded work study in my financial aid package, can I still work?
Due to the number of student employment eligible students vs. the number of jobs available,
there are limited jobs that can be considered payroll for students who do not have
an employment opportunity awarded in their financial aid package.
Departments with jobs that require a special skill or talent may be able to hire students
as payroll student workers if an eligible student is not available to take the position.
These positions include: tutoring a foreign language, computer tech positions, teaching
assistant positions, building sets or sewing costumes for plays in the Theatre department,
raising support from alumni, lifeguarding, playing a musical instrument, etc.
All departments intending to hire a student for a payroll position must submit an
appeal form to the Student Employment Program Coordinator for approval.
If hired, is there anything I need to do before I will be authorized to start working?
Yes, United States law requires anyone who is employed to complete the I9/W4 employment forms
. Students need to show documents that establish both identity
to work in the United States before the forms will be considered complete.
Examples of acceptable forms that establish identity include: a school ID, driver's license, state ID, or a passport.
Examples of forms that establish eligibility to work in the U.S. include: social security card, birth certificate, or a passport.
A complete list of documents is listed on page 3 of the I9 form
Federal regulation states that the documents must be the original, with the exception of the birth certificate which can be a certified copy with a
raised seal of authenticity, if not the original. All documents must be unexpired.
Copies and faxes cannot be accepted.
Where can I find these required employment forms?
The I9/W4 employment forms
are available on the Financial Aid website or in the Financial Aid Office. Incoming
students awarded an employment opportunity as part of the financial aid package will
also have these forms sent via email during the summer.
Where can I find available jobs?
Student Job Listings
are posted on the job website located in the Student Employment section of the Financial
Aid website. To be eligible for most jobs on campus, a student will need an employment opportunity
awarded as part of their financial aid award package.
Jobs are not guaranteed as students must secure a position on their own.
How many hours per week can I work?
Typically students are awarded a student employment amount of $2400 for the school
year, $1200 per semester. In order to earn this amount over the course of the school
year, a student will need to work an average of 8 hours per week for the 2021-2022 school year. If a student works more than 8 hours per week, once the $2400 amount is earned,
the student will be notified that his/her work-study amount has been earned and will
be asked to stop working. A student can choose to work less than 8 hours per week
if they are not concerned with earning the maximum award. This is up to the student
and his/her family.
Can I work more than one campus job?
Holding two student employment positions is allowed if the student is splitting the
8 hours between two departments, or picking up extra hours because he/she has fallen
behind in earnings toward the financial aid package award. Occasionally students who
are working a 8 hour per week job under the Student Employment Program are also requested
to work in one of the specialty payroll positions mentioned earlier. If this is approved,
the student is allowed to work both positions but is limited to a total of 12 hours
I am an RA this year. Can I work as a student employee?
Returning students have the opportunity to work as an RA - Resident Assistant or as
a Sodexo student manager, but cannot do both. Choosing to work either of these positions
replaces the student employment opportunity award (if eligible) from the financial
aid package. If a student chooses to take one of these positions, the student will
receive either free room or free board as payment, making it against university policy
to participate in the student employment program.
How much will I be paid?
Illinois Wesleyan University will pay $10.00 per hour for fall 2021 semester and $10.50
per hour for spring 2022 semester.
How often will I be paid?
Students receive payment once per month during the school year and bi-weekly in the
summer. The pay date for the school year is currently on the 10th of each month or
the Friday before if the tenth falls on a weekend.
Is my pay applied directly to my tuition bill?
. Students can pick up their paycheck and sign it over to the Business Office
or have the paycheck directly deposited to their bank account and write a personal check
towards the tuition bill.
Where can I pick up my paychecks?
If students do not opt to have their paychecks directly deposited to their bank accounts,
paychecks are available in the Business Office
, located at 109 Holmes Hall. Please be prepared to present a picture ID for verification
before the check will be released.
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