If I am not awarded work study in my financial aid package, can I still work?
Due to the number of student employment eligible students vs. the number of jobs available, there are limited jobs that can be considered payroll for students who do not have an employment opportunity in their financial aid package. Departments with jobs that require a special skill or talent may be able to hire students as payroll student workers if an eligible student is not available to take the position. These positions include: tutoring a foreign language, computer tech positions, teaching assistant positions, building sets or sewing costumes for plays in the Theatre department, raising support from alumni, lifeguarding, playing a musical instrument, etc. All departments intending to hire a student for a payroll position must submit an appeal to the Student Employment Program Coordinator for approval.
If hired, is there anything I need to do before I will be authorized to start working?
Yes, United States law requires anyone who is employed to complete the I9/W4 employment forms. A student will need to show documents that establish both identity and eligibility to work in the United States before the forms will be considered complete. Examples of acceptable forms that establish identity include: a school ID, driver's license, state ID, or a passport. Examples of forms that establish eligibility to work in the U.S. include social security card, birth certificate, or a passport. A complete list of documents is listed on the back side of the I9 form. Federal regulation states that the documents must be the original, with the exception of the birth certificate which must be a certified copy, if not the original. Copies and faxes cannot be accepted.
Where can I find these required employment forms?
The I9/W4 employment forms are available on the Financial Aid website or in the Financial Aid Office. An incoming student awarded an employment opportunity as part of the financial aid package will have these forms sent via email during the summer.
Where can I find available jobs?
Student Job Listings are posted on the job website located in the Student Employment section on the Financial Aid website. To be eligible for most jobs on campus, a student will need an employment opportunity awarded as part of their financial aid award package. Jobs are not guaranteed as students must secure a position on their own.
How many hours per week can I work?
Typically students are awarded a student employment amount of $2400 for the school year. In order to earn this amount over the course of the school year, a student will need to work 10 hours per week, or 145.5 hours per semester or 291 hours for the school year. If a student works more than 10 hours per week, once the $2400 amount is earned, the student will be notified that his/her work-study amount has been earned and will be asked to stop working. A student can choose to work less than 10 hours per week if they are not concerned with earning the maximum award. This is up to the student and his/her family. (Please refer to the Student Employment Handbook for more information on the student employment program).
Can I work more than one campus job?
Holding two student employment positions is allowed if the student is splitting the 10 hours between two departments, or picking up extra hours because he/she has fallen behind in earnings toward the financial aid package award. Occasionally students who are working a 10 hour per week job under the Student Employment Program are also requested to work in one of the specialty payroll positions mentioned earlier. If it is approved, the student is allowed to work both positions but is limited to a total of 15 hours per week.
I am an RA this year. Can I work as a student employee?
Returning students have the opportunity to work as an RA - Resident Assistant or as a Sodexo student manager, but cannot do both. Choosing to work either of these positions replaces the student employment opportunity award (if eligible) from the financial aid package. If a student chooses to take one of these positions, the student will receive either free room or free board as payment, making it against university policy to participate in the student employment program.
How much will I be paid?
Illinois Wesleyan University pays the Illinois minimum wage rate which is currently $8.25 per hour.
How often will I be paid?
Students receive payment once per month during the school year and bi-weekly in the summer. The pay date for the school year is currently on the tenth of each month or the Friday before if the tenth falls on a weekend.
Where can I pick up my paychecks?
If students do not opt to have their paychecks directly deposited to their bank accounts, paychecks are available in the Business Office, located at 109 Holmes Hall. Please be prepared to present a picture ID for verification before the check will be released.
Federal Direct Parent Loan for Undergraduate Students (PLUS) Loans or Private Education Loans are available for May Term travel courses. Information about these loans can be found here: https://www.iwu.edu/financial-aid/loans/Loan_Forms.html. Information about travel courses is available each October during the May Term Fair.