FAQ - COVID Response

Jump to:  Health & COVID-19 Specific Questions  |  Daily Self-assessment Symptom Tracking  |  Events & Activities  |  Academics

Protocols: Cleaning  |  Air Quality  |  Dining  |  Music  |  Theatre

▷ Traveling Titans FAQ

Employee FAQ

 

Pause on Johnson and Johnson Vaccine  

Out of an abundance of caution, the Johnson and Johnson vaccine clinic scheduled for Tuesday, April 13 at Shirk Center for IWU students, staff, and faculty has been cancelled. We will be in continued contact with McLean County Health Department (MCHD) about rescheduling a COVID19 vaccine clinic on campus. 
 
For those who received the Johnson and Johnson vaccine elsewhere, it is advised to monitor for symptoms of blood clot within the three (3) weeks after receiving the vaccine. These symptoms include: leg pain, shortness of breath, severe headache, and/or abdominal discomfort. If you experience any of these symptoms, it is advised that you immediately reach out to your primary care provider. If you have any questions, please contact Arnold Health Services at 309-556-3107. 
 
We will update as more information becomes available. 
 

A link to the CDC and FDA joint Media Release regarding pause of Johnson and Johnson vaccine can be found here: www.cdc.gov/ media/releases/2021/s0413-JJ- vaccine.html

 


Health & COVID-19 Specific Questions

 

What is the protocol if a student tests positive for COVID-19?

  • New Isolation Policy for 2021: For students who test positive for COVID-19, approval to return to campus and all campus activities except athletics will be provided by Arnold Health Services (AHS).

    Required criteria include completing a 10 day isolation period beginning on the day of the positive test and displaying an improvement in symptoms, including the absence of a fever without the use of fever-reducing medication (if applicable). All symptomatic students who are not student-athletes will be encouraged to complete a cardiac screen with their primary care providers. After 20 days of isolation in the absence of symptom improvement, an infectious disease consult will be secured by AHS to allow clearance.
    For student-athletes, Titan Athletics will discuss the need for a cardiac screen and may require a negative test for select in-season sports in which consistent mask wearing and physical distancing is not possible before issuing an athletics clearance.
    Combining a standard isolation time of a minimum of 10 days regardless of symptom onset exceeds the CDC recommendations and has been adopted to safeguard the health of the Illinois Wesleyan campus community.

     

    New Quarantine Policy for 2021:
    If you are identified as a “close contact” of an individual who tested positive for COVID-19, you will be instructed by Arnold Health Services (AHS) to quarantine for 14 days, whether you later test negative or not. A close contact is defined as anyone who was within 6 feet of an infected person for at least 15 minutes starting from 48 hours before the person began feeling sick until the time the person was isolated. The Centers for Disease Control and Prevention (CDC) recommend that all close contacts test for COVID.
    AHS can assist students to determine the best timing for testing (generally 5 days post exposure). If students have transportation, they can pre-register at testdirectly.com, test at the Interstate Center, and forward their results to AHS.
    If students do not have access to transportation, they can test on campus at Shirk Center during surveillance testing hours if arranged by AHS.
    To clarify, a student cannot test out of isolation or quarantine and alternate instructions by a state or government agency (e.g., health department, CDC) or primary care provider do not change the IWU policy for Arnold Health Services clearance.
    Requiring 14 days of quarantine for all close contacts exceeds the CDC recommendations and has been adopted to safeguard the health of the Illinois Wesleyan campus community.  

Faculty are notified by the Dean of Students office of all verified illnesses or contacts due to COVID-19. You must notify Arnold Health Services if you are ill or believe you’ve been exposed, especially if you anticipate missing class or participating remotely. Our ability to track the level of illness on-campus is absolutely critical to a healthy campus response.

Our Counseling and Consultation Services staff are prepared to assist students during this time of uncertainty (309-556-3052).

Surveillance Testing

Can I test at the Interstate Center instead of on campus for surveillance testing?
No. We have arranged on-campus testing for convenience and to assure we have results in a timely manner.

If I’ve tested recently (in the last two days) off campus, do I still need to participate in the surveillance testing?
No. Please contact Arnold Health Services at 556-3107 if you have tested recently, so we can help monitor your risk factors; you can be moved to a later date for surveillance testing.

If I’m feeling sick, should I still participate in surveillance testing?
No. If you have symptoms or are ill, we want to ensure that you are not transmitting illness to asymptomatic others at the testing site. Please contact Arnold Health Services at 556-3107 for further instructions (which may include testing, isolation or some other strategy).

I’m a recently added “contact”, should I participate in the surveillance testing?
No. You should be quarantining, which means no contact with others.

I am scheduled to work. Can I come later?
No. Testing is only provided from 11-12:30. Please ask your supervisor to allow you to attend. If you are working off-campus and require longer notice, we can defer your testing by one week. Please notify Mindy McCluskey at 556-3196. This is critical to campus health.

Should I miss class for testing?
No. If you have a class conflict for the entire testing window, please contact Mindy McCluskey at 556-3196.

What if I miss the testing?
If you miss your surveillance testing, you may be restricted from campus activities (including athletics), dining, and other things.

Can I test, even if I’m not selected for surveillance testing?
A number of “opt in” surveillance tests are available for asymptomatic individuals to be tested on campus, with a weekly sign-up form made available to the campus community.

Daily Self-assessment Symptom Tracking

What tools can I use to do my daily COVID-19 risk self-assessment?

All students are required to do daily COVID-19 symptom checking to keep ourselves and others as safe as possible. Before you arrive on campus or leave your room each day, please utilize one of the following tools to monitor your symptoms. Students that have any of these symptoms should remain at their residence and call Arnold Health Services for further guidance at (309) 556-3107.

Campus Clear or Healthy Together

(Both available on the Apple App Store and Google Play)

Johns Hopkins Coronavirus (COVID-19) Self-checker 


Cleaning Protocols

What chemicals are being used on an ongoing basis to disinfect the campus work and common areas?

We are currently using Stabilized Aqueous Ozone(S.A.O.) SAO has an efficacy rate of 99% to 99.9999% for various forms of pathogens, including killing the Novel Coronavirus with a 1 minute dwell time. We will still follow up with Glybet III or Steriphene disinfectant spray.

Traditional chemicals such as TB Cide Quat may still be used in locations that have not had a SAO Dispenser installed yet or if a dispenser was to be out of service for any reason. 

SAO Pathogen Summary

Spartan’s - TB Cide Quat SDS

Are the chemicals used for disinfecting harmful to campus employees or students?

The beauty of SAO is that it is nontoxic with zero impact on people, animals and the environment.

For information on Spartan’s TB Cide Quat, please refer to the Spartan’s SDS.


Air Quality

The Physical Plant is working diligently to do everything in our power to provide a safe and healthy environment for us all. In the weeks leading up to the return to campus, our management staff put in place plans to verify the working order of all ventilation equipment on campus. Thankfully there was not much corrective work that needed to be done, due to the preventative maintenance program that was initiated upon Jim Blumberg's arrival as director more than six years ago. Here is a list of the work that has been and will continue to be performed for our safety:

  • All outside air controls and equipment were checked and repaired as needed.
  • The outside air vents were all cleaned as well.
  • The outside air dampers were all set to a minimum of 30 percent, (up from a previous setting of 20%) allowing for continuous outside air.
  • The filters were changed, and continued to be replaced with MERV 13-14 filters. You will continue to see filter replacements on campus as we are monitoring the efficacy of the filters as part of daily building rounds performed by our HVAC crew. 
  • Maintenance and repair of all of our air handling equipment and exhaust equipmentcontinues on a regular basis as part of our preventative maintenance programs.

Finally, the field study revealed results for air exchanges in the sampled classrooms and offices which exceed design and code requirements. As shown in this spreadsheet, the air exchanges met or exceeded the design goal of 6-9 exchanges per hour (a measure of how many times the air enters and exits a room from the HVAC system). Given the results of this study, and the conscientious work by our staff, we are confident the rest of the campus would yield the same results.


 

Dining

What protocols are in place in Sodexo dining areas? 

  • Keep 6 feet distance in food station lines
  • Wear masks until seated to dine, then re-mask after finished dining
  • Follow the seating expectations as stated on the dining tables, following the "Sit Here" signage
  • Chairs are not to be moved to gather at other tables – chairs need to remain where they are placed
  • TO GO means to go. If packaging food from the Commons, then you are forgoing a chair to sit. You may package your food and exit the dining area.

 


 

Music

How are ensembles and rehearsals treated?

  • The Symphony Orchestra will function as a small string ensemble and will rehearse with masks and with the required distancing between players. Sneeze guards will be placed between musicians.
  • Wind Ensemble and Symphonic Winds will divide into groups no larger than 10 players and will work in large spaces, with the required distancing. Sneeze guards will be placed between musicians. Rehearsals will last 30 minutes, and the space will be vacant for at least 30 minutes to allow for air exchange.
  • Brass players will use bell covers.
  • Choral Ensembles will divide into small groups to practice and will use Singer’s Masks.
  • Opera rehearsals will be reimagined to involve no more than 4 singers in Westbrook at a time, separated by 20 feet, singing away from each other, and with the side doors of the hall open. 
  • Singers will use the newly designed Singer’s Mask for choir and opera activities.

How is the piano accompaniment service delivered to students?

  • Accompanists will be assigned a non-shared space for their exclusive use.
  • Accompanists will wear masks at all times.
  • In-person rehearsals with students will only be scheduled in a large venue, with social distancing.
  • Accompaniment will also be delivered via technology in Presser Hall, via technology long-distance, or through recordings of students' repertoire. 

What are the safety protocols for applied music lessons? 

  • Applied lessons will take on various modes of teaching, depending on the instrument. In all cases, social distancing will be adhered to.
  • Larger teaching spaces will be used for brass and woodwinds. 
  • Brass students will use bell covers.
  • Pianists, percussionists, and string players will be required to wear masks and social distance during all lessons. 
  • Voice students and some woodwinds will be wired via a fast internet connection to their teachers and accompanists, who will be in a separate room. Between lessons, the students’ rooms will remain vacant for at least 20 minutes while air purifiers are in use. 
  • Teachers will wear masks at all times.

What are the safety protocols for group piano lessons?

  • Students will bring their own headphones to class.
  • Facial masks must be worn at all times. Face shields are optional. 
  • Hand sanitizer and disinfecting spray will be available in the classroom. 
  • Keyboards will be sanitized at the end of each class.
  • Students will be socially distanced, and will use the same keyboard at each class.

Are students allowed to use practice rooms and lockers?

  • Each piano major will be assigned a practice room for her/his exclusive use.
  • All other students will sign up for practice space
  • Practice rooms used by non-aerosol producing instruments will be vacant for 30 minutes after use, to allow for air exchange.
  • Practice rooms used by aerosol producing instruments/voice will be vacant for 1 hour after use, to allow for air exchange.
  • Piano majors will not use lockers; they will have their own practice rooms to store items.
  • Flute and trumpet students will be assigned pit lockers only. 
  • Each practice room will be supplied with disinfecting spray and a towel. Students shall wipe down surfaces, piano keys, music stands, chairs, doorknobs, light switches, and other high-touch areas before and after use. 

How is Titan Band rehearsing during this time?

  • While weather permits, the Band will rehearse in the outdoor tent. The ensemble will split into two groups, each limited to a 30-minute session with a break between the sessions.  
  • All chairs and stands will be sanitized before each session.
  • When the Band moves to indoor rehearsals, it will follow the School of Music’s adopted protocols for ensembles: no more than 10 players in a large space, the use of bell-covers, a 30-minute limit on rehearsal time, and a 30-minute break to allow for air exchange. Sneeze guards will be placed between musicians.

Theatre

The School of Theatre Arts has provided the following guidelines and protocols for students, faculty and staff:

How were these protocols developed?

SoTA faculty and staff gathered information from professional theatrical unions and organizations. This information was shared with School of Nursing Director and Interim Executive Director of Health and Counseling Vickie Folse (campus COVID-19 health and safety czar), who then collaborated with the director of SoTA in developing these guidelines, which were then approved by the faculty of SoTA.


Events & Activities

Theatre/Music Events
Theatre productions and music recitals are an integral part of an active arts program; unfortunately, health guidelines and audience size restrictions will change participation. For music performers, ensembles will be small, have physical partitions that limit droplet spread, or will continue virtually. Your friends and family may be able to see performances virtually that they might not otherwise have been able to attend.

Athletics Events:
Please see Spring Attendance Policies

Fitness Center/Intramurals:
The Shirk Fitness Center will be available to all students for recreational fitness and approved activities. Capacity will be limited in all areas, which may require adjustments to operational hours or scheduled workout times. Intramural sports are currently being re-evaluated. 

Hosting a Campus Event or RSO Meeting:
We appreciate that many departments and registered student organizations host events as a big part of developing community on campus.  In order to facilitate these events, each group or department will participate in training regarding campus protocols and procedures prior to hosting an event. Adherence to health protocols is critical to event and meeting planning. Scheduling will accommodate a 30 minute change-over period to allow for cleaning; reservations must be made at least 48 hours in advance.

Planning for Group Meetings: Meeting room occupancy limits have been revised in our reservation system, 25Live, to reflect the need to allow 6 feet of physical distance between attendees. Please check your RSO reservation to ensure that the place you’ve reserved will accommodate your membership, if you decide to continue meeting in person this fall. When making your reservation, the type of meeting (in-person, virtual or hybrid) can be included in the campus e-weekly and event announcements.

Event Participation Tracking:
When someone contracts COVID-19, the McLean County Health department will begin a process of contact tracing to determine who else may have been exposed through sustained contact, like attending events. Part of our obligation to assist with contact tracing is tracking in-person event participation. Students may be asked to register for an event and/or sign-in upon arrival. We do not want participation tracking to infringe on privacy and will continue to work through these details with groups. 

FAQs:

  • Will fraternities and sororities still have parties? Small group social events will be permitted, in accordance with inter/national policies, campus policies and health expectations. Large events will not be possible. All approved social events will be substance-free.
  • Can off-campus parties still occur? Again, gatherings should be limited to small groups. We expect students to be vigilant and to use good judgment in support of public health, both on and off campus. Students who recklessly endanger public health may face student conduct consequences.
  • Are non-IWU student guests allowed on-campus? Non-student guests are not permitted in the residence halls for at least the first four weeks of the semester, but are permitted to visit campus in designated places (outdoors, other spaces where social distancing is possible). All students should think critically about reducing sustained contact with others in appropriate ways and limiting the traffic in our residential spaces. In order to prevent the spread of illness, we need to think of campus as a new kind of ecosystem and do all that we can this fall to make it viable.

Academics

What will happen if I get sick and need to miss class?
Although we are taking many steps to keep the IWU community well, faculty are prepared to support students who may become ill, either with virtual instruction/materials, extensions, or other appropriate accommodations.  Students who withdraw from all classes due to illness will follow our standard withdrawal procedures and refund policies. Special circumstances will be considered on a case-by-case basis.

What if I want a fully virtual schedule?
Students who elect a fully virtual course schedule will need to enroll in O and F courses. If you need assistance with course changes, course planning or other academic decisions, we recommend contacting your academic advisor or academic department chair or director. The Director of Academic Advising can also be reached at advising@iwu.edu. Students who live at home will be granted exemption from the residency requirement for the fall semester only, or until we make decisions about spring course offerings.

What do "P, H, O and F" mean on my course schedule?

Course delivery will vary. Individual courses are designated as in-person (P), hybrid (H), online (O), or HyFlex (F). 

  • An in-person (P) course will meet in-person during all of the scheduled hours.
  • A hybrid course (H) will implement a mixture of in-person and online activities. Students would need to participate in some in-person activities to complete the course (e.g. classroom, lab, performance, clinical, etc. activities).
  • An online course (O) will be carried out entirely online using either synchronous pedagogy or a blend of synchronous and asynchronous pedagogy.
  • A HyFlex (F) course will be designed so that students can fully participate either in-person or remotely and switch modes as needed. A student could take the course from any location, but would have opportunities to participate in-person if living in B/N.

Where can I purchase my textbooks?
Once you have registered for your classes, you may secure your textbooks through the University bookstore. The bookstore has undergone some changes, including an expanded selection of rental textbooks, digital textbooks and price matching. Textbooks are available for purchase at any time once you have registered. You may purchase books in-person at the campus store, online through the bookstore website or by phone, 1-309-556-3059.