Student Senate Financial Advisory Board

Review the most current Financial Precedent and ensure the funding you seek falls within the categories of our precedent.

• Leaders must submit their request by Monday at 6:00 p.m. to be eligible for the upcoming FAB meeting.
• All requests over $500 must be submitted at least two weeks prior to the event date.  If this timeline is not followed, funding will be denied and the recommendation of rescheduling the event will be proposed.
• No contracts can be signed prior to being approved for the funding requested; retroactive punishment may be considered, if not followed.

If you believe your request aligns with the guidelines of the Financial Precedent, please fill out the FAB Petition Form.

After completing the FAB Petition Form, the Senate Treasurer will email the individuals indicated on the form with the date, time, and location of your FAB meeting. As a reminder, two (2) members of your organization must attend the FAB meeting or no money will be allocated.

On the date and time of your FAB meeting, the Senate Treasurer or a member of FAB will come and bring you into the room.  You will take a seat and the Senate Treasurer will ask for you to share more information about your request with the FAB.

This is your time to share all the details about your request and how it aligns with the guidelines of the Financial Precedent. If it is helpful for you, you can use this Informational Handout as a guide and/or print this handout to share with FAB members.

Congratulations, your funding petition was approved by FAB!  Since your request is under $500, you can use the funding immediately. There are two options to use your funding:

• Option 1: Schedule a meeting with the Senate Comptroller by sending an email to senate.comptroller@iwu.edu and utilize the Senate credit card.
• Option 2: Spend your own money, up to the amount the RSO was approved for,  and submit a Student Senate Payment Request Form for reimbursement.  Email the completed form to the Senate Comptroller with supporting documentation, which should include photos of any receipts, invoices, W-9s, etc.
  • If the Senate Comptroller does not receive a complete form or appropriate documentation, this will delay the RSO's reimbursement.
  • Please know, the Senate Comptroller works with the IWU Business Office to process all reimbursements and the IWU Business Office requires submission of all information by Mondays at noon for Thursdays at 8:30am pick-up/direct deposit.

Congratulations, your funding petition was approved by FAB!  Since your request is over $500, there is an additional step before the funding can be used.  A RSO representative must attend the upcoming Student Senate General Assembly (GA) meeting in order for the funding to receive a second approval from GA.  RSO represenatives attend GA in order to answer any questions that the General Assembly (i.e. Student Senators) might have about the request.

If your funding petition is approved by GA, there are two options to use your funding:

• Option 1: Schedule a meeting with the Senate Comptroller by sending an email to senate.comptroller@iwu.edu and utilize the Senate credit card.
• Option 2: Spend your own money, up to the amount the RSO was approved for,  and submit a Student Senate Payment Request Form for reimbursement.  Email the completed form to the Senate Comptroller with supporting documentation, which should include photos of any receipts, invoices, W-9s, etc.
  • If the Senate Comptroller does not receive a complete form or appropriate documentation, this will delay the RSO's reimbursement.
  • Please know, the Senate Comptroller works with the IWU Business Office to process all reimbursements and the IWU Business Office requires submission of all information by Mondays at noon for Thursdays at 8:30am pick-up/direct deposit.