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Administrative Specialist III (Thorpe Center)

This position provides administrative specialist for the Thorpe Center for Faculty Development and the Associate Dean/Dean for Curriculum and Instruction. Operations of the Thorpe Center include: faculty-led travel courses, faculty development travel budget, administrative support for CETAL, FDC, CC, Gateway, the Writing Program, the Gen Ed Program, instructional technology, and external reviews.  This is a full time, on-campus position. Generous benefits include health, retirement, considerable time off and access to multiple tuition programs for employees and dependents.



  • Maintains the Faculty Development travel budget and Student travel budget; intake and process travel request forms; releases appropriate amount of supplemental funds; record and process faculty and student travel reimbursements; reconciles the faculty travel budget at the end of the year, resolving requests for additional funds; administrative support of faculty led travel courses
  • Support the Council for Excellence in Teaching and Learning (CETAL) and Faculty Development Committee (FDC); receives, organizes and uploads all internal grants reviewed by CETAL and FDC; reviews, formats, and distributes grant decision letters; maintains grants budget, tracking awarded grants, processing reimbursements; assists with program/event planning, including advertising, catering and stipend processing
  • Support Curriculum Council (CC); receives, processes, and uploads all CC action requests; sets up and maintains the CC action requests; set up and maintain the CC Scorecard and Consent Agenda
  • Administrative support for Thorpe Center and Associate Dean of Curriculum Instruction; assist departmental administrative specialists with logistics of external reviews that are essential for accreditation; transaction envelope and budget tracking; additional support to Writing Program, Gateway, Instructional Technology/Design




  • High school diploma/GED is required; Bachelor’s degree preferred
  • Three years related office experience
  • Proficiency in MS Office Suite, Google Suite, Adobe and budget management


Application Information:

Please download the application at  Please include a cover letter, resume and contact information for three professional references.  Review of applications will begin immediately; position is open until filled.

Illinois Wesleyan University

Human Resources, Holmes 209

1312 N. Park Street

Bloomington, IL  61701

Fax:  309-556-1710 (please use cover sheet)


Level 17: $16.86/hr



The final candidate will pass a pre-employment background investigation.


Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer.  Illinois Wesleyan University’s sexual misconduct policy may be accessed at  Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at