Housing is not generally provided for the Thanksgiving break, Winter break, Spring break or May Term break; halls close for each break and reopen after the break ends.  However, a number of students may have a specific need to remain on campus for all or part of a break period.  Details follow about how a request may be made and permission obtained to remain in housing when the university is closed.

Fun with balloonsThere are several reasons for which permission is automatically granted to student requests to remain in housing during a break period:

  • students whose permanent home is more than 450 miles away from campus
  • students with an essential on-campus job
  • students who have a musical or theatre rehearsal or performance
  • students who have an athletic practice or competition
  • students with academic commitments

Permission may also be granted to students who have special or unique circumstances.  Students who believe their request warrants additional consideration should discuss it with their Residence Director.

Regardless of circumstance, an online request must be submitted.  Students may also wish to explore frequently asked questions about the process and practice of staying on campus during a break.

break key memeCoaches, faculty or staff who wish to express approval for a student to remain on campus may contact the Office of Residential Life to submit a name or list of names.  However, individual students must also initiate an online request, and both pick up and return their key within stated guidelines to avoid incurring charges. 

Charges may be incurred for students who request access after the deadline ($10), or who pick up their key outside of university business hours ($25).  Charges are also assessed to students who fail to request permission to remain in residence through a break ($50) and a judicial referral may also be made in these cases.  Failure to return a break housing key by 4 PM the day after the break ends will result in a complete recore of the break door and a corresponding charge made to the account of each student who failed to return a break key.

The following important dates and deadlines related to staying over break should be noted:



( Click Here to request)


(Click Here to request)


( Click Here to request)

May Term

( Click Here to request)

Request break access online

  • no charge

  • key delivered to hall desk

 before Nov. 19

 before Dec. 3

 before Mar. 3

before Apr. 20

Request break access online

  • $10 charge
  • key picked up in ORL during IWU business hours

between Nov. 19 and Nov. 24

between Dec. 3 and Dec. 12

between Mar. 3 and Mar. 11

between Apr. 20 and Apr. 26

Request break access by contacting RD-on-Duty after hours

  • call 309/319-6381

  • $25 charge

  • key picked up outside of IWU business hours

 after Nov. 24

after Dec. 12

 after Mar. 11

 after Apr. 26

Return break key to RD or ORL by 4 PM

Dec. 1

 Jan. 7

 Mar. 22

 May 6