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A safety newsletter for the Illinois Wesleyan campus community

September, 2016

A safety newsletter for Illinois Wesleyan faculty, staff and students
Safety Pin

As campus safety issues become more complex within higher education, we recognize the need to increase our regular communication with faculty and staff. This Safety Pin allows us to pinpoint current safety issues on campus, in our community, and within higher education. We hope you take a few minutes to read this resource to keep yourself informed about our emergency preparedness and resources. We hope that campus crises are rare. However, we know that any school activity heightens awareness and provides us with an opportunity to remind staff and faculty about procedures. As always, if you see anything that creates a campus safety concern, please contact Security (556-1111) or in situations of imminent danger call 911, followed by a call to Campus Security.

Driver Safety

A reminder that any faculty or staff member who is driving students in a personal vehicle, University vehicle, or rented vehicle on University business must have a Department of Motor Vehicle review conducted annually by IWU Security in order to be covered by University liability insurance during your travel. In 2015-16, Security ran DMV reports for over 100 faculty and staff. Please contact IWU Security to complete this authorization at least one week prior to travel. For more detailed information, please see the policy statement in your staff or faculty handbook.

Sexual Misconduct Reporting

In the past, you have been asked to complete an online training session regarding sexual harassment and assault. This training is conducted every two years, so we will be rolling out another round of training in October, 2016. Thank you for your participation in the past and we look forward to your participation again in October.

Please remember that reporting incidents is critical to our ability to address this campus safety concern. If you’ve been talking with a student or colleague who has experienced or is experiencing sexual misconduct, please report the incident immediately to Frank Boyd (Title IX coordinator/Provost’s office), Cathy Spitz (Human Resources), or Darcy L. Greder (Student Affairs).

All faculty and staff (except Counseling and Consultation Services, Health Services, and Chaplain) are mandatory reporters. If you have information about a sexual assault, you must contact the Title IX coordinator or one of the deputies (mentioned above). Dr. Boyd will be sending information about these requirements and upcoming training in the next few weeks. Resources can be found at www.iwu.edu/notalone

Active Shooter Preparedness

We will continue to collaborate with the Bloomington Police Department in the event that our campus would have a shooter on campus. We would also like to take this opportunity to share a video regarding safety responses recommended by Homeland Security to an active shooter. This video was produced by Ohio State University and outlines university-centered strategies in the event of an active shooter. Our campus protocol is as follows:

  1. If an active shooter is present, you will be notified by IWUAlert message of the issue and area of concern. In accordance with the guidance in the video, you should either evacuate (if that can be done safely) or secure your location.  
  2. Bloomington Police will be responsible for all instructions once they arrive on the scene. Any additional updates will be provided via IWUAlert and email.
  3. An IWUAlert will notify the campus community when the crisis is under control. A notice will also be posted on our homepage.

Additionally, faculty and staff are also encouraged to participate in the Active Shooter Preparedness Training on Friday, Oct. 14, 9 a.m.-noon in CNS. Please register by completing this form.

Furthermore, if you are interested, you may choose to participate in an online educational program offered by FEMA regarding responding to an active shooter. The course in an interactive online course titled “Active Shooter: What You Can Do.”

IWU Alert

In any crisis, communication with staff, faculty and students is critical. Please visit MyIWU (under Banner Self Service) to review the contact information you have provided for receiving IWU Alerts. Remember, you can indicate whether to receive messages by phone, text, and/or email. Additionally, family members may also be concerned about a campus crisis. Please sign up for the IWUAlert system for yourself and you may also list family members’ cell phone numbers. We will post announcements to our website to keep the community informed during a crisis. Depending on the situation, we will also activate a call center to respond to questions and concerns.

Emergency Notifications of Unescorted Guests

As we continue to refine our emergency notifications, we have been working on how best to ensure that any unescorted campus guests, conference attendees, contractors, or long-term visitors receive emergency notifications. We can provide short-term cell phone notifications to any guests. Contractors coordinated by the Physical Plant will be managed by Mary Anderson. Summer conference leadership will be managed by Michelle Wu, Director of Conference Services. Wilder House guests will also be coordinated by Conference Services. For all other unescorted visitors for whom emergency notification would be appropriate, please send an email to Linda Biehl including the cell phone number and the start and end date for emergency notifications. We are assuming that escorted guests will receive their notification from their host. For example, prospective students are always with a tour guide or overnight host who will receive notifications. An alumni guest lecturer is likely escorted by their faculty host. However, a conference sponsor is not always escorted and may need direct notification of a campus emergency. If you have any questions, please contact Linda Biehl, 556-3430.

FEMA Courses

Several University staff participated in online and independent study courses through FEMA on emergency preparedness as part of our campus readiness. Additionally, FEMA offers several free online programs to citizens and homeowners as you work to prepare your personal property for potential issues. In addition to the Active Shooter course above, these two programs may be of interest to you as part of your personal development:

Thanks for all that you do to provide a healthy and safe campus community.

The IWU Safety Pin is an electronic newsletter from Vice President for Student Affairs and Dean of Students Karla Carney-Hall, chair of the Emergency Response Team.
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