Tips for printing smarter while in the Ames Library

1. CLICK PRINT ONLY ONCE - The number one way to reduce the number of pages printed is by clicking Print only once. If your print request doesn't print immediately, be patient, don't go back and click on Print another time. If your request still doesn't print, check the printer icon in the lower right hand corner of your screen (if present) to see if your print job has been queued up or ask the library lab consultant.

2. CHANGE THE TEXT SIZE OF YOUR DOCUMENT OR THE MARGINS ON THE PAGES - You can print less pages by fitting more content onto fewer pages. This can frequently be done by changing the font size or adjusting the margins of your document. To change FONT SIZE: Select the text, click on Format then select Font and adjust the font to a smaller size. Often a smaller text will noticeably reduce the document size and save on printing.  To change MARGINS: Click File then select Page Set up, change the margins to values lower than those listed.

3. PRINT ONLY THE PAGES THAT YOU NEED IMMEDIATELY - If you don't have to print all of the pages of your document, then don't - print only select pages. Here's how: Click File then select Print, type in the page numbers range that you wish to print. You can always go back and print the remaining pages if the need arises.

4. WHEN PRINTING A POWERPOINT DOCUMENT, PRINT FROM HANDOUT VIEW - If you are trying to print from a PowerPoint presentation and want to save paper, print the presentation in Handout view. This allows you to print multiple slides on a single sheet of paper. Here's how: Click File then select Print, choose Handouts instead of the default Slides.

5 . LOOK FOR THE PRINTER FRIENDLY VERSION CHOICE ON THE WEB - When printing from a web site, check for a printer friendly version of the document you are about to print. If not available, copy and paste all of the text into a Microsoft Word document and then print the document. Here's how: Select all of your text, click on Edit, then select Copy, open a new Word document, click on Edit, then select Paste. Then proceed to print as usual.

6. ASK YOUR PROFESSOR IF PAPERS CAN BE SUBMITTED ELECTRONICALLY - Electronic submission will save you time and save paper and toner.

7. SAVE THE DOCUMENT ON THE NETWORK OR A JUMP DRIVE - OR SEND AS AN EMAIL ATTACHMENT - By storing your documents to your personal drive on the campus network and then accessing them later when they are actually needed - you can save on printing. This not only allows you to keep the document in a more easily editable version to revise later, it saves paper and toner! Another alternative is to attach documents into an email in your MyIWU account and send it to yourself for retrieval and printing later when needed.

8. LOOK OVER THE DOCUMENT BEFORE PRINTING - USE PRINT PREVIEW OPTION - Some documents such as web sites, PDF files or even PowerPoint files may have blank pages. Remember, printing blank pages costs almost the same as printing a page of full text. Use the "Print Preview" option before you click print. This way you can view the document just as it would appear when it comes out of the printer BEFORE you send it to the printer.