Reserves & Digitization

The Ames Library offers physical and electronic access to reserve materials and digitization services, including materials for Student Accessibility. Physical Reserves are temporarily shelved at the Library Service Desk for specific courses. Electronic reserves are digitized material made available through Moodle. For any copyright related questions, please refer to our Copyright Guide.

Reserve Request Due Dates

Fall Semester July 30
Spring Semester December 7st
May Term April 1st
Summer Session May 1st
Moodle Electronic Reserves

E-reserves can be any material formatted for online access via Moodle. For all Moodle courses, the library will locate, scan and post material, or provide to you for posting. Materials on e-reserve can include text, audio, video, and other links to online content. Permalinks to journal articles available through many library databases can also be created for posting in Moodle. E-reserves are accessible only to the instructor and students enrolled in the class. 

To request e-reserves for your course, please email reserves@iwu.edu with your reading list and syllabus attached, with complete citation information for journal articles, books, book chapters, cds, dvd's, or other media. This information helps us expedite your request so it is ready as soon as possible. 

Print Reserves

Physical reserves are hard copies of books, journals, dvd's, and cd's, set aside for use by a specific class. They are shelved at the Library Services Desk for the semester during which they are needed, checked out to students for two hours, and are for use within the library only. Students and instructors must check out physical reserve items at the Library Services Desk.

To request print reserves, or arrange for the drop off of personal copies, email Katy Ritter or call (309) 556-3172. Please include your reading list or syllabus in your email, with complete citation information. Title, author, and call number are required. This information helps us expedite your request so it is ready as soon as possible.

Please keep in mind the following guidelines:

  • Physical copies obtained through interlibrary loan cannot be placed on reserve. Only library owned material or instructor owned personal copies may be used. Photocopies of journal articles and small selections from books obtained through interlibrary loan may be placed on physical reserve.
  • Dubbed or copied DVDs, CDs, VHS or audio cassettes cannot be placed on physical reserve. This includes programs recorded from television or material taken from the internet.
  • No more than 20% of the total page number from a book, work of prose or play can be photocopied for physical reserve.
  • Instructor owned copies are allowed one-time use. For future use Reserves will contact your liaison librarian for purchase or seek permission for use.
Course Support Scanning & Digitizing

The library provides digitization services to support faculty, staff and university departments who need assistance with research and other course needs outside of the Reserves service. 

If you are interested in this service, please contact Reserves and Digital Services by email or phone (309) 556-3728 to discuss the material and timeline for your digitization project. Schedule for completion of projects depends on project timeline, the type and the amount of material to be digitized. The final intended use of digitized material must meet fair use guidelines, or the library reserves the right to decline the project.

Streaming Film/Media

If you plan to use streaming film/media not available through our streaming video resources, please let your library liaison know immediately what titles you will need. Procuring streaming rights for educational use sometimes takes up to 6-8 weeks, so the sooner we know your plans, the better we are able to locate the best person or company to contact on your behalf. 

Please note that we are moving to mediated access to Kanopy films. This will help us control our costs and provide a means to track usage in courses. 

Student Accessibility
The Ames Library, in collaboration with Student Accessibility Services, offers a variety of ways we support students needing special accommodations with course materials. If there is a student who may qualify for this service, please contact Chandra Shipley. For more information on how we support students with special needs, visit The Ames Library Assistive Services page.