Guidelines for Department Computer Purchases

Each Spring the University asks departments to submit budget requests for permanent equipment. Academic equipment (including computers) are evaluated by the office of the Associate Provost. The Associate Provost reviews these requests following defined guidelines for upgrading and replacing faculty computers. Requests for administrative equipment are evaluated by the CIO.

Budget requests for permanent equipment can be made at:

Recommended Computer Equipment and Pricing for Budget Planning

Apple Systems

  • MacBook Air
    • 13" Widescreen, 16GB RAM, 256GB SSD w/AppleCare - $1,082
    • USB-C mini dock for connecting peripherals - $60
  • Mac Mini
    • Mac Mini, 16GB RAM, 256GB SSD HD - $1,049
  • Software
    • Microsoft Office - Word, Excel, PowerPoint will be pre-installed on computer 
    • Adobe Acrobat Pro - $100
    • E-mail, web browsers, and virus protection are provided by ITS
  • Windows Systems
    • Dell Desktop PC - 16GB RAM, 256GB SSD, with single 23" LCD Monitor, 3 year warranty - $1,000
    • Dell Laptop - 14" Screen, 16GB RAM, 256GB SSD, WiFi, camera, 3 year warranty - $1,000
  • Accessories
    • Lenovo L24i 24" Monitor - $190
    • Dual Monitor Stand - $80
    • Extra Laptop Power Adapter - $75
    • Wireless Keyboard/Mouse - $60
    • Dock for use with external monitor and accessories - $200
    • Laptop Bag - $50
  • Software 
    • Microsoft Office - Word, Excel, Powerpoint, Access will be pre-installed on the computer
    • Adobe Acrobat Pro (Department Purchase) - $100
    • E-mail, web browsers, and virus/spyware protection and PDF writer are provided by IT Services.
  • Printers
  • Strongly consider printing to a shared network printer/copier before requesting a printer. Printer requests will be carefully reviewed.

Prices listed are not exact costs - the prices are for budget planning only.

These guidelines are intended to help departments prepare for the annual budget cycle. The University expects that computers will have at least a 4-5 year useful life. In order to help departments with their annual budget requests, the office of Information Technology Services maintains the following list of recommended technology equipment for budget projection purposes.

Please note: All old computers and printers being replaced by new equipment must be returned to Information Technology Services (ITS) unless a request to retain the computer as a repurposed system has been specifically approved by either the Associate Provost (for academic equipment) or the Assistant Provost and CTO (for administrative equipment.)

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