The World Wide Web (WWW) is an important electronic publication medium for fulfilling
the mission of Illinois Wesleyan University. This policy statement is intended to
promote the appropriate use of this medium by clarifying responsibilities of web page
authors and by promoting the design of web pages that are accurate, useful, and attractive.
The Web Advisory Group, a sub-committee of the University's Teaching, Learning, and
Technology Roundtable, reviews the University's World Wide Web policy. The Web Advisory
Group is comprised of faculty, staff, and student representatives. The mission of
the Web Advisory Group is to:
- oversee development of Illinois Wesleyan University's Web presence;
- recommend appropriate Web policies for IWU;
- provide recommendations for the overall structure and top-level menus for University
- help educate the campus community about the educational potential of the Internet
and the WWW.
Since the following guidelines constitute a working draft, they should be flexibly
interpreted and applied and are open to revision based on user experience and comments.
Comments and queries about the IWU Web policies and guidelines should be sent to the Web Advisory Group.
Guidelines For Web Pages At Illinois Wesleyan University
IWU hosts three categories of pages on its web site:
While specific guidelines apply to each category, the following standards apply to
all web pages hosted on IWU servers:
- IWU as an institution must be represented with up-to-date information.
- University fundraising may be conducted only under the auspices of the office of Development.
- Authors of web pages must abide by University policies set forth in the Faculty Handbook, Student Handbook,Support Staff Handbook, and the
IWU Information Technology Usage Policy
. This policy includes provisions for system integrity, copyright observance, privacy
rights, courtesy, sanctions, and liability.
Questions regarding these guidelines should be addressed to the Web Advisory Group.
University Web Pages
The University's pages located on IWU's web site are official IWU publications. As
with printed publications, only approved University information may be communicated
on these official University pages.
The University web pages constitute the central campus web site and contain top-level
information about the University. In order to keep the organization of these top-level
University pages reasonably succinct, links from them are generally limited to the
offices, departments, and organizations listed in the Illinois Wesleyan University
Directory, published and updated annually. University sanctioned organizations not
currently listed in the Directory may also apply to the Web Advisory Group for a web
account and/or a link from a University page.
The Office of Information Technology is responsible for maintaining IWU's official
University Web pages. To assure consistent appearance, the webmaster controls the
graphic and navigational elements through the second level of links. University offices
linked at these levels should work with the webmaster to assure that their lower-level
pages are consistent with these higher-level ones.
Department & Organization Web Pages
Currently, University pages link to initial versions of department pages. Departments
are encouraged to develop their own accurate, useful, and attractive department pages,
with links to and from the appropriate University pages.
The Web Advisory Group has developed five guidelines to provide readers with a sense
of continuity as they progress from University pages to department or organization
- Web pages must be clearly identified as representing a department or organization
of Illinois Wesleyan University. Informative titles are important. Department pages
should use "IWU" in their html titles. The university provides a small selection of
uniform graphics and a sample html template.
- Sites should provide a link to the appropriate referring University page.
- Pages should include a "mailto" link so as to provide readers immediate access to
an e-mail address of a reliable department or organization source.
- Pages must include a link to the University provided disclaimer statement.
- Web pages should accommodate text-only browsers. When graphics are displayed, an alternative
description of the graphics should be provided.
- Web pages are required to support browsers listed on the Information Technology Supported Software page.
Department and organization pages are the responsibility of the appropriate dean,
director, department head, or faculty advisor. Content on department and organization
web sites must be maintained with timely, accurate, and useful material. In an effort
to ensure department and organization web sites present accurate and updated material,
the University Webmaster will use the following procedures, as recommended by the
Web Advisory Group:
- Every three months the University webmaster will monitor all departmental and organization
web sites linked from University web pages. The webmaster will note any outdated content
and send a notice informing the department or organization of the expired content.
- The webmaster will perform a second check of the web site approximately two weeks
from the initial contact. If the website still contains outdated information, the
webmaster will call the appropriate dean, director, department head or faculty advisor,
informing him or her of the problem.
- If the website is not updated upon the following three month check, the webmaster
will remove links on University pages to the department or organization web site.
In its place, for department sites, the webmaster will create a standard department
web site based on information from current information guides. The webmaster will
reinstate department or organization web site links when the department or organization
has updated their site.
The office of Information Technology will offer assistance with updating department
or organization web pages in the form of training for any faculty, staff, or student.
The office of Publications, Printing, and Mailing Services will offer graphic design
assistance on a fee basis.
Personal Web Pages
IWU faculty, staff, and students are encouraged to develop personal pages using their
accounts on IWU servers. Authors of personal pages may not present their personal
pages as official University publications. Responsibility for personal pages rests
solely with the authors of those pages.
University pages will link to personal pages on IWU servers only through the faculty/staff
or student indices. Personal pages may link to University or department pages. At
their discretion, department pages may provide additional links to personal pages
through their department pages.
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