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Human Resources

Administrative Specialist IV - Ed Studies, IO, WLLC and IGS

This position provides administrative support to Educational Studies (ES), International Office (IO), World Languages, Literatures and Cultures (WLLC) and International Global Studies (IGS). This is a full time, on-campus position.  Generous benefits include health, retirement, considerable time off and access to multiple tuition scholarship programs for employees and dependents.

 

Responsibilities:

  • General administrative support for departments and teaching licensure; create and maintain confidential student files, evaluations and contracts;  data collections and management for licensure and assessment;  assist in course projections; attend regular meeting with full Admissions team; maintenance of student handbooks; serve as key coordinator for CLA building; coordinate IT and physical plant requests; provide support to student organizations (Aspiring Educators, KDP, Golden Apple and honor societies); attend department meetings as necessary
  • Marketing, event planning and social media outreach for ES, IO, WLLC, and IGS; conceive, develop and implement marketing ideas to promote the departmental programs and general internationalization efforts; design marketing materials, including brochures, posters and other print media; plan and coordinate event; manage social media and website maintenance specific to these departments
  • Financial and budgeting for ES, WLLC and IGS; monitor budget including endowed professorship; process reimbursements, stipends and vendor payments; pay bills and transfers; manage transaction on department visa cards and expense records; assist in forecasting budget needs for departments
  • Hire, train and supervise student workers for ES, WLLC, IO and IGS; train student workers so they are capable of working with variety of professors, students and university offices; assign projects to student workers and supervise ongoing projects; manage time cards and student worker schedule; conduct year-end evaluation for each student worker

Requirements: 

  • Associate’s degree preferred; combination of education and professional experience may substitute for degree
  • Minimum of one year related office experience; knowledge of budgeting and some marketing
  • Proficiency in MS Office and Google Suite; design software like Canva preferred

Application Information:

Please download and return the required application www.iwu.edu/human-resources/job-openings/.   Feel free to also include a cover letter, resume, and contact information for three professional references.  Review of applicant materials will begin immediately; position is open until filled.  Submit to:

hr@iwu.edu

Illinois Wesleyan University
Human Resources, Holmes 209
1312 N. Park Street
Bloomington, IL  61701 

Phone: (309) 556-3536
Fax:  (309) 556-1710 

 

The final candidate will pass a pre-employment background investigation.

 

Level 18 ($18.90/hr)

 

Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must reside and be legally authorized to work in the United States at the time of hire; maintain work authorization throughout the employment term.

Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer.  Illinois Wesleyan University’s sexual misconduct policy may be accessed at https://www.iwu.edu/title-ix/sexual-misconduct-policy.html.  Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at www.iwu.edu/diversity.