Precedent for 2011 – 2012 

Athletic Instruction 

$1500 per year for active instruction 

Conference 

2 conferences: full registration, travel, and lodging for 4 people per conference 

Entertainment 

$1500 for the year including movie rights 

Event Supplies 

$100 per year including publicity, decorations and other materials for events. No I-Keeps. 

One-day Field Trips 

$300 per year including transportation and entrance fees. No overnight stays. Need to fill out a Student Senate 
Liability Release Form. 

Flex Funding: 

$500 per year for all groups in the budget 

Food 

$2500 for cultural food for the year. No refreshments. 

Office Supplies 

$100 per year 

Publications 

2 publications capped at $6000 for the year 

Speaker 

$2000 for speakers for the year with no breakdown necessary between food, honorarium, and travel. 

Tournament Fees 

$3000 for the year with no breakdown necessary between transportation, lodging, and registration. Need to fill 
out a Student Senate Liability Release Form. 

Workshops 

$1000 per year for on campus workshops 

Guidance: 

. No books 
. No travel outside of the continental U.S. 
. Capital Development on case-by-case basis 
. Events, including speaker, entertainment, workshops and cultural meals, must be on campus* and open/free 
to the entire campus 


*except for performance at Bloomington Center for Performing Art and Second Presbyterian Church, but no 
rent payment for off-campus venues. 

. No I-Keeps 
. No funding for presentations of papers/research 
. Any invitation to international guests must be approved by Reenie Bradley in the International Office 
beforehand with written permission submitted to the Treasurer. Otherwise, Student Senate may refuse 
payment due to legal reasons. 



Notes: 

. The following groups requested Event Supplies for multiple events, which exceeded the cap amount. Thus, 
they were allocated $100 in total for any item coded as Event Supplies on their budgets. It is at the groups’ 
discretion in terms of how to divide up these funds among multiple events listed on the budget: 


FMLA, Intervarsity Christian Fellowship, Pride Alliance, SAVVI, Sigma Tau Delta, Tributaries. 

 

. The following groups requested Entertainment for multiple events, which exceeded the cap amount. Thus, 
they were allocated $1500 in total for any item coded as Entertainment on their budgets. It is at the groups’ 
discretion in terms of how to divide up these funds among multiple events listed on the budget: 


African Student Association, Amnesty International. 

 

. $500 of Flex funds per year for RSOs on the budget. Flex funding is designed to allow for more flexibility 
within the budget so that RSOs may accomplish their objectives in a more efficient manner. RSOs may tap 
into their Flex funds at any point as long as the funds are used within the precedent categories. Also, it is 
allowed to go over the cap amount if Flex funds are used. No Flex funding for petitions. 


 

. If an event has taken place, the remaining budget for that event can be reallocated to either another 
category in the budget or Flex funds through petitioning to FAB. 


 

. Regarding the equipment bought with senate funds, senate should have executive power to ask any exec 
member of that RSO the condition of the equipment and, if necessary, demand that the RSO restores any 
damage that is not wear and tear damage. If a group is not reporting accurately or truthfully, the Treasurer 
has the executive power to freeze their access to the budget. 


 

. The reason for funding performances at BCPA and Second Presbyterian is that the locations have the 
capacity to hold concerts that IWU doesn’t and their close proximity to campus ensures accessibility to 
students. 


 

. RSOs will need to fill out a Student Senate Liability Release Form for the students participating in field 
trips/tournaments and submit that before departure. 


 

Please consult the Treasurer if you have any questions regarding this precedent and/or your 
student organization’s budget.