Annual Security Report

"Jeanne Clery Act"	Sex Offender Information
IWU Security Department	Crime Statistic Tables
Alcohol and Substance Policy	Fire Safety Report
Sexual Assault Policy	Important Phone Numbers
Crime Statistic Information	Emergency Response
Missing Person's Protocol	Campus Security Enhancement Act

The Campus Security Act, "Jeanne Clery Act" Legal Requirements

The campus security act requires colleges and universities to:

• publish an annual report every year by October 1 that contains three years of campus crime statistics and certain campus security policy statements
• disclose crime statistics for the campus, public areas immediately adjacent to or running through the campus, and certain non-campus facilities and remote classrooms.  The statistics must be gathered from campus police or security, local law enforcement, and other university officials who have “significant responsibility for student and campus activities”
• provide “timely warning” notices of those crimes that have occurred and pose an ongoing “threat to students and employees,” and
• disclose in a public crime log “any crime that occurred on campus or within the patrol jurisdiction of the campus police or the campus security department”

The Illinois Wesleyan University Department of Public Safety is responsible for preparing and distributing this report.  We work with many other departments and agencies, such as the Dean of Student’s Office and Bloomington-Normal Police Departments to compile the information.  We encourage members of the Illinois Wesleyan University community to use this report as a guide for safe practices on and off campus.  It is available on the Web at http://www.iwu.edu , click on the Quick Link, select Campus Offices, and click on “Security Department” link.  Each member of the University community (student, faculty and staff) will receive either an email or postcard that describes the report and provides its Web address.  For a paper copy, contact the Illinois Wesleyan Security Department at (309) 556-1111, or e-mail security@iwu.edu.

Illinois Wesleyan University Security Department

The Illinois Wesleyan University Security Department is empowered by the Board of Trustees to enforce all the rules and regulations of the University.  The Security Department does not have police authority.  The department works very closely with the local police agencies to ensure a prompt response if a situation so warrants.  This cooperation covers, but is not limited to, the detection, investigation, and prosecution of crime.  Information exchange is further enhanced by monthly meetings with our local police agencies.

Our mission and values

Our mission is to enhance the living, learning, and working experience at Illinois Wesleyan University by protecting life, maintaining order, and safeguarding property.  We fulfill this purpose by providing our community with a full range of services that meet the highest professional standards of campus public safety.  We are committed to working with the community to define our priorities and build lasting partnerships.  Our core values guide us in the mission.

• Integrity
  We firmly adhere to the values set forth in this document and our professional ethics as outlined in the Law Enforcement Code of Ethics.  We expect every member of our department to uphold the highest ethical standards at all times.
• Respect 
  We treat all members of the community and each other with courtesy, fairness, and dignity.
• Professionalism 
  We will continually develop our knowledge, skills, and abilities to the highest levels possible to enable us to provide the finest public safety services to the Illinois Wesleyan University community.  Our approach is based on a commitment to excellence, innovation, and continuous improvement.
• Accountability
  We value the opportunity to serve the community and will ensure that our conduct always merits trust and support.  We will accept full responsibility for our actions and will take appropriate actions to meet community and professional expectations.
• Service 
  We are committed to enhancing public safety and increasing the community’s sense of security.  We will work in partnership with the community to identify and solve problems that affect the quality of life on campus.  We demonstrate our commitment to serve by placing the needs of others ahead of our own.
• Mentoring 
  We recognize that individual and team contributions are essential to a high-performing department.  By sharing insight and guidance, and creating learning opportunities, we acknowledge that each member of our department makes a valuable contribution to our purpose and vision.

Reporting criminal incidents and other emergencies

All students, employees, and guests should promptly report criminal incidents, accidents, and other emergencies to the Illinois Wesleyan University Security Department by dialing
(309) 556-1111.  Individuals also may report incidents in person at the department’s headquarters at 110 Graham Street.  To obtain a form or make an anonymous sexual assault report, contact Illinois Wesleyan Security Department, Dean of Students Office, Office of Residential Life employee, Counseling and Consultation Services or Arnold Health Service.

You are further encouraged to report criminal activity to a “Campus Security Authority.”  The definition of “Campus Security Authority,” according to the federal law, is as follows:  “An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings.”  For example, a dean of students who oversees student housing, a student center, or student extracurricular activities has significant responsibility for student and campus activities.  Similarly, a director of athletics, team coach, and faculty advisor to a student group also has significant responsibility for student and campus activities.

Voluntary and confidential reporting of crime and other serious incidents

Illinois Wesleyan University has several methods for individuals to report crimes and other serious incidents on a voluntary and confidential basis, such as the Anonymous Report of Sexual Assault.  This form allows victims or witnesses to anonymously report an incident of sexual assault.  It assists the University in evaluating whether a Campus Safety Alert should be issued and in collecting valuable information about sexual assaults.  It is a valuable tool available to any member of the community.

Monitoring and recording criminal activity at off-campus organizations

The University relies on its close working relationships with local law enforcement agencies to receive information about incidents involving student(s) on campus.  The Illinois Wesleyan University Security Department will actively investigate any crime information it receives concerning or involving a member of the campus community.  If the University is notified of a situation in which a campus community member is the victim of a crime, the department may issue a Campus Safety Alert, detailing the incident and providing tips so that other community members may avoid similar incidents.  The Bloomington Police Department is the University's primary Law Enforcement Agency and will investigate alleged criminal offenses that may take place on Illinois Wesleyan University property.

Access to campus facilities and dormitories

Access to campus buildings and grounds is a privilege extended to students, faculty, staff, and authorized guests.  The University encourages an open environment with limited constraints to ensure the reasonable protection of all members of the community.  Except for residence halls, most campus facilities are open during weekday business hours.  Individuals who wish to access University buildings or property during non-business hours or for special events should contact the appropriate department administrator, Conference and Event Services, or the Illinois Wesleyan University Security Department.  Resident halls are locked 24 hours a day.

Security Considerations on the Maintenance of Campus Facilities

Illinois Wesleyan University is committed to campus safety and security.  Exterior lighting, sidewalks, steps and landscape control are critical parts of that commitment.  Representatives from various departments take part in security surveys that help ensure a safe campus.  Routine checks of lighting and safety issues are conducted as part of our patrol duties.

Timely warning notices
Campus Safety Alerts

A timely warning will be issued for not only a Clery Act reportable crime but also for any crime that the University determines to represent a continuing threat to the safety of our community (on campus or in our surrounding neighborhood).   That determination will be made by the Dean of Students or their designee.  The timely warning will identify a potential threat or an on-going concern as well as provide crime prevention tips that can be used to reduce or eliminate the risk of becoming a victim of that crime.

Daily Crime Log

The Illinois Wesleyan University Security Department maintains a Daily Crime Log that records, by the date the incident was reported, all crimes and other serious incidents that occur on campus, in a non-campus building or property, on public property, or within the department’s patrol jurisdiction.  The Daily Crime Log is available for public inspection at the department’s headquarters located at 110 E. Graham Street.  The Daily Crime Log includes the nature, date, time, and general location of each crime reported to the department, as well as the disposition of the complaint, if this information is known at the time the log is created.  The department posts specific incidents in the Daily Crime Log within two business days of receiving a report of an incident and reserves the right to exclude reports from the log in certain circumstances.

Crime Prevention and Awareness

Crime prevention is a top priority at Illinois Wesleyan University.  Together with other campus offices, the department provides programs to enhance personal safety, teach proactive crime-reduction strategies and help community members develop a sense of responsibility in reducing their chances of becoming a victim of a crime.  Prevention programs address numerous topics, but are not limited to Hall Safety, Personal Safety, Property Identification, Street Smarts, Vacation Safety, Crime Reporting, Fire and Weather Safety and A Safe Campus Starts With You.  Offices that take an active role in prevention programs are Counseling and Consultation Services, Arnold Health Service, Dean of Students, Office of Residential Life, Office of Student Activities, Office of Fraternity and Sorority Life and Multicultural Affairs.

Illinois Wesleyan Escort Program

The Illinois Wesleyan Security Department provides a walking escort on University property.  If you must travel alone at night and would like an escort, call Security at (309) 556-1111.

Titan Transport

Titan Transport is a free shuttle service operated by IWU students for IWU students.  The ride is provided to those who live on campus or within walking distance of campus.  The service is offered between the hours of 10pm -2am, Sunday through Thursday, when school is in session.

Emergency Blue Light Phones

The Illinois Wesleyan University has strategically installed two-way call boxes around campus.  They allow an individual in need of assistance the ability to speak directly with an operator.  The appropriate emergency assistance can then be dispatched to your location.  Red emergency phone boxes are located outside the main entrances of all Illinois Wesleyan University residential halls.

Alcohol and Substance Policy

Illinois Wesleyan University endorses the Drug Free Schools and Campuses Act and the required provisions of that act may be found in the Illinois Wesleyan University policy statement regarding illicit drugs and alcohol.  In compliance with the Department of Education's Drug Free Schools and Campuses Act (1989, Part 86) as a condition of receiving federal funds or any form of financial assistance under any federal program, an institution of higher education must certify that it has adopted and implemented a program to prevent the unlawful possession, use or distribution of illicit drugs and alcohol by students and employees.

1. Illinois Wesleyan University prohibits the unlawful manufacture, distribution, possession, or use of alcohol and/or any illegal substance use, including unlawful prescription and over the counter drugs, on University premises.  Anyone who violates any portion of this rule will be disciplined according to the severity of the violation. Such discipline may include termination of an employee and expulsion of a student as well as referral for prosecution by the appropriate law enforcement agency. 
2. Any student, faculty member, or staff member convicted under a criminal drug statute for an offense which occurred entirely or in part at the University or in a University activity, whether on or off campus, must report that conviction. Generally, students will report to the Vice President and Dean of Students, faculty and others in the academic area to the Provost and Dean of the Faculty, and all others to the Vice President of Business and Finance. Reporting should take place within 5 days of the conviction. Failure to report such convictions may result in immediate separation from the University. The conviction, when reported, will be reviewed and disciplinary action may be taken as/if appropriate.
3. Throughout the year, programs on alcohol and drug abuse are sponsored by various departments and organizations of the University because the problem of alcohol and drug abuse impacts all of us directly and/or indirectly. Students or groups who wish to have alcohol at events must secure clearance through the Associate Dean of Students well in advance of the date of the event. A registration form will be required. No kegs or pony kegs are allowed on University property. Upon discovery of kegs, pony kegs or other common sources of alcohol, said items will be confiscated and will NOT be returned but will be disposed of by Security.
4. We believe that alcoholism and drug addiction are illnesses and should be treated as such, and that the majority of those who develop an alcohol or other drug addiction can be helped to recover. The University offers assistance by referral to an appropriate agency or other resource.
5. We believe the decision to seek diagnosis and accept treatment for any suspected illness is the responsibility of the individual. The decision to seek treatment will not be detrimental to enrollment and/or employment. We believe that confidential handling of the diagnosis and treatment of alcoholism and other drug addiction is essential. Illinois Wesleyan University does not have a formal treatment program. However, with over 2,000 full-time students and an appropriate faculty and support staff, there will be some who feel a need for assistance with an alcohol or drug-related problem. The Dean of Student Affairs and the Arnold Health Service professionals communicate with agencies in the community which offer assistance. Anyone desiring further consultation of substance abuse issues concerning assistance for himself/herself or a friend may contact the Vice President and Dean of Students, the Associate Dean of Students, Counseling and Consultation Services, Arnold Health Service, or the Director of Residential Life. Such consultations will be treated as confidential by the University.

Drug and Controlled Substance Policy

Students are prohibited from the use, possession, distribution or sale of marijuana, cocaine, amphetamines or any other controlled substance covered by the Federal and State Controlled Substance Act.  For detailed information regarding Illinois Wesleyan University’s Alcohol and Drug Policy, enforcement issues, sanction guidelines, Illinois Wesleyan University’s Philosophical Statement, state and federal laws, resources and Drug Free Schools and Campuses Alcohol Biennial Review information, please refer to the following website - http://www.iwu.edu/judicial/Alcohol_Policy.shtml.

Alcohol and Other Drug Education Resources

Students at Illinois Wesleyan University are expected to be acquainted with and abide by state laws and University regulations regarding alcohol and drugs and to be aware of the social, physiological, and psychological consequences of excessive drinking in order to make responsible and informed decisions about the serving and consumption of alcohol.   The University provides regular educational programs on alcohol and drug abuse as well as counseling services.  In compliance with the Drug Free Schools and Campuses Regulations of the U.S. Department of Education, a biennial review is compiled.  This is a collaborative effort with many departments on campus and is spearheaded by Counseling and Consultation Services.  Contributing departments include Dean of Students Office, Office of Residential Life, Security, Office of Student Activities, Office of Fraternity and Sorority Life and Multicultural Affairs.  Additionally a number of academic departments including Psychology, Nursing, Sociology and Business provide alcohol and drug education in courses.  A copy of the biennial review can be viewed at the Dean of Students Office located at 1312 Park Street, 209 Holmes Hall, Bloomington, Illinois 61704 or you may call (309) 556-3111. 

If you have questions or concerns, call the University Counseling & Consultation Services at
(309) 556-3052.  If you seek alcohol or other drug education information and resources, visit http://www.iwu.edu/ccs/AlcoholandOtherDrugs.shtml.

Sexual Assault and Related Offenses Policy

Illinois Wesleyan University will not tolerate sexual assault of any kind, including that of date or acquaintance rape. Attempted rape or sexual assault is also prohibited. Related offenses outlined in the policy may include, but are not limited to the unauthorized filming or viewing of sexual activity, i.e. the videotaping or watching of a consensual sexual act without the knowledge of one or more of the participants, “peeping”, the use of “viewing rooms” and similar conduct. Other examples of offenses may include inappropriate sexual touching or fondling, or nondisclosure of known HIV status or known sexually-transmitted disease (STD) to an intimate sexual partner prior to engaging in high risk sexual conduct, i.e. the exposure of the body of one person to a bodily fluid of another in a manner that could result in the transmission of either HIV or STD.  Where there is reason to believe that sexual assault or another related offense has occurred, the University will pursue disciplinary action which may include suspension or dismissal from the University. It should be noted that a student may face civil suits and/or criminal prosecution as well as campus disciplinary action. However, campus disciplinary processes are not dependent upon the filing or outcome of criminal or civil procedures. The campus has jurisdiction over offenses by students that occur on University property (such as classrooms and residence halls), in other locations in the immediate vicinity of the campus (such as nearby sorority and fraternity houses), and at University functions (such as Greek socials off campus). The University has jurisdiction over alleged offenses between students occurring off campus. Should the University believe that there is reasonable cause to believe that a sexual assault and/ or a related offense may have occurred, the process will go forward whether or not the case is ever brought before civil or criminal adjudication.  What to do if you are assaulted and how to file an annual report can be found by visiting http://www.iwu.edu/judicial/SexualOffenses.shtml.

Changing living and academic situations

If an Illinois Wesleyan University student who is a survivor of a sexual assault or relationship violence requests a change in her or his living arrangements or academic schedule, the Dean of Students Office will assist the student.  In conjunction with the Dean of Students Office, the deans will make changes to a student’s living or academic arrangements, as long as those changes are reasonably available.

Filing a report with the Illinois Wesleyan University Security Department

If the survivor or witness elects to contact the Illinois Wesleyan University Security Department to file a formal report of the assault, an officer trained in investigating sexual assault will work with the individual to gather the pertinent information.  The survivor always retains the right to decide whether she or he wants to proceed with criminal prosecution.  The officer will ensure that the survivor gets the counseling and other assistance she or he needs.  The safety of the survivor will always remain top priority of Illinois Wesleyan University Security Department members.

Contacting Other Law Enforcement Agencies

Students may also contact local law enforcement agencies.  Members of the Illinois Wesleyan University Security Department and other University officials will assist the student in notifying the appropriate agency in the applicable jurisdiction.

Filing an internal complaint within the University

If you have been sexually assaulted, you have options for addressing such conduct.  You may wish first to discuss the problem privately with a counselor or an adviser in the Counseling Services Office or another confidential counselor.  The University’s response system is designed to afford a complainant (the person who is bringing a charge) and a respondent (the person who is answering a charge) a fair, prompt, and appropriate resolution process.  The process is designed to help persons who need support as they address these incidents and incorporates both informal resolutions and formal disciplinary procedures.  To resolve a complaint informally, University designated individuals are available to answer questions, provide guidance, discuss options, and refer persons to other appropriate resources.  The primary roll of the designated individuals is to see that the University responds promptly and fairly to complaints of sexual assault or harassment.  The resolution of a formal sexual assault complaint is handled by the appropriate University judicial system.  The full text of the protocol for handling informal and formal complaints is available from Counseling Services and other University resources.  In determining whether the alleged conduct constitutes sexual harassment or assault, the full context in which the alleged incident occurred must be considered.  Procedures for resolving complaints regarding sexual harassment and assault are detailed in Rights, Rules, Responsibilities.  In any case, both the accuser and the accused are entitled to the same opportunities to have others present during any disciplinary proceeding.  Both the accuser and the accused will be informed of the outcome of any proceeding.  During any sexual assault complaint proceeding, the University has a wide range of latitude when determining sanctions.  Those sanctions may range from probation to expulsion from the University.

Education, Prevention and Victim Services

Numerous departments on campus and in our community provide education, prevention and victim services for victims of sexual assault.  Illinois Wesleyan University Counseling and Consultation Services Office provides direct one on one or group counseling services for students and other members of the Illinois Wesleyan community.  Outreach and prevention programs are provided in concert with the Illinois Wesleyan Arnold Health Services, Office of Residential Life, Dean of Students Office, Office of Fraternity and Sorority Life, Multicultural Affairs, Security Department and Co-Curricular Programs.  Bloomington Police Department, Normal Police Department and McLean County Sheriff’s Department provide their expertise and professionalism to sexual assault victims.  Stepping Stones, a YWCA program provides a 24 hour hotline, medical and legal advocacy, educational programs and individual counseling to victim(s) of sexual assault.  The McLean County State’s Attorney Victim Witness program also provides much needed services.  The phone numbers for these programs are listed at the end of the report.

Title IX

Title IX is a federal civil rights law that prohibits discrimination on basis of sex in any education program or activity.  Sexual harassment includes sexual violence, rape, sexual assault, and sexual battery or coercion.  The Title IX program at IWU is administrated by the Associate Provost.

Crime statistics

The Illinois Wesleyan University Security Department maintains a close relationship with the Bloomington/Normal Police Departments to ensure that it is notified of any crime report that is made directly to them.  The Illinois Wesleyan University Security Department will disclose any crime report made directly to any local law enforcement agency by a member of the campus community.

Definitions of reportable crimes

Criminal homicide

• Murder and non-negligent manslaughter.  The willful (non-negligent) killing of one human being by another.
• Negligent manslaughter.  The killing of another person through gross negligence.

Forcible sex offenses

• Forcible rape.  The carnal knowledge of a person, forcibly and/or against that person’s will; or not forcibly or against the person’s will, where the victim is incapable of giving consent because of his or her temporary or permanent mental or physical incapacity (or because of his or her youth).
• Forcible sodomy.  Oral or anal sexual intercourse with another person, forcibly and/or against that person’s will; or not forcibly against the person’s will, where the victim is incapable of giving consent because of his or her youth or because of his or her temporary or permanent mental or physical incapacity.
• Sexual assault with an object.  The use of an object or instrument to unlawfully penetrate, however slightly, the genital or anal opening of the body of another person, forcibly and/or against that person’s will; or not forcibly against the person’s will, where the victim is incapable of giving consent because of his or her youth or because of his or her temporary or permanent mental or physical incapacity.
• Forcible fondling.  The touching of the private body parts of another person for the purpose of sexual gratification, forcibly and/or against that person’s will; or, not forcibly or against the person’s will, where the victim is incapable of giving consent because of his or her youth or because of his or her temporary or permanent mental or physical incapacity.

Non-forcible sex offenses

• Incest.  Non-forcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
• Statutory rape.  Non-forcible sexual intercourse with a person who is under the statutory age of consent.

  Robbery

The taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.

Aggravated assault

An unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury.  This type of assault usually is accompanied by the use of a weapon or by a means likely to produce death or great bodily harm.  (It is not necessary that injury result from an aggravated assault when a gun, knife, or other weapon is used that could and probably would result in serious personal injury if the crime were successfully completed.)

Burglary

The unlawful entry of a structure to commit a felony or a theft.  For reporting purposes, this definition includes:  unlawful entry with intent to commit a larceny or a felony, breaking and entering with intent to commit a larceny, housebreaking, safecracking, and all attempts to commit any of the aforementioned acts.

Motor vehicle theft

The theft or attempted theft of a motor vehicle (Motor vehicle theft is classified as any case where an automobile is taken by a person not having lawful access, even if the vehicle is later abandoned, including joy riding).

Arson

Any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc.

Other offenses

• Liquor law violations.  The violation of laws or ordinances prohibiting the manufacture, sale, transporting, furnishing, possessing of intoxicating liquor; maintaining unlawful drinking places; bootlegging; operating a still; furnishing liquor to a minor or intemperate person; using a vehicle for illegal transportation of liquor; drinking on a train or public conveyance; and all attempts to commit any of the aforementioned activities.  (Drunkenness and driving under the influence are not included in this definition.)
• Drug abuse violations.  Violations of state and local laws relating to the unlawful possession, sale, use, growing, manufacturing, and making of narcotic drugs.  The relevant substances include:  opium or cocaine and their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics (Demerol, methadone); and dangerous non-narcotic drugs (barbiturates, Benzedrine).
• Weapon law violations .  The violation of laws or ordinances dealing with weapon offenses, regulatory in nature, such as:  the manufacture, sale, or possession of deadly weapons, the carrying of deadly weapons, concealed or openly; the furnishing of deadly weapons to minors; aliens possessing deadly weapons; and all attempts to commit any of the aforementioned acts.

Definition of location

• “Campus” is any building or property owned by the University, contiguous to campus, educational in nature and student used. 
• “Resident” is any student resident owned and operated by the University.
• “Non-campus” building and/or property of any society or other student-used property not owned by the University.
• “Public” property is comprised of the streets and sidewalk surrounding campus.

Sex Offender Information

In accordance to the “Campus Sex Crimes Prevention Act” of 2000, which amends the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, the Jeanne Clery Act and the Family Educational Rights and Privacy Act of 1974, the Illinois Wesleyan University Security Department is providing a link to the Illinois State Police Sex Offender Registry.  This act requires institutions of higher education to issue a statement advising the campus community where law enforcement information provided by the State of Illinois concerning registered sex offenders may be obtained.  It also requires sex offenders already required to register in the state to provide notice of each institution of higher education in that state at which the person is employed, carries a vocation, or is a student.  This information is maintained at this website: http://www.isp.state.il.us/sor/.

Criminal Offenses

Type of Offense	Year	On Campus	Residential Facility	Non-campus Building or Property	Public Property
Criminal Homicide   Murder/Non-negligent   Manslaughter	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0
Criminal Homicide   Negligent   Manslaughter	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0
Sex Offenses   Forcible Sex   Offenses	2009 2010 2011	1 0 3	1 0 3	0 0 0	0 0 0
Sex Offenses   Non-Forcible   Sex Offenses	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0
Robbery	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0
Aggravated Assault	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0
Burglary	2009 2010 2011	5 5 7	5 5 5	0 0 0	0 0 0
Motor Vehicle Theft	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0
Arson	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0

   
Arrests and Judicial Referrals

Other Offense	Year	On Campus	Residential Facility	Non-campus Building or Property	Public Property
Arrests   Liquor Law   Violations	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0
Arrests   Drug Law   Violations	2009 2010 2011	0 1 0	0 0 0	0 1 0	0 0 0
Arrests   Illegal Weapons   Possession	2009 2010 2011	0 1 0	0 1 0	0 0 0	0 0 0
Judicial Referrals   Liquor Law   Violations	2009 2010 2011	375 323 246	375 323 246	0 0 0	0 0 0
Judicial Referrals   Drug Law   Violations	2009 2010 2011	10 6 33	10 6 33	0 0 0	0 0 0
Judicial Referrals   Illegal Weapons   Possession	2009 2010 2011	0 0 0	0 0 0	0 0 0	0 0 0

Hate Crimes

There were no reported hate crimes for calendar years 2009, 2010, or 2011.

Fire Safety Report

Illinois Wesleyan University

Illinois Wesleyan University will on an annual basis, publish a fire safety report which shall contain information with respect to the campus safety practices and standards for the institution.

Fire Log

In 2006, the University had no property damage fires in any residential unit.

In 2007, the University had no property damage fires in any residential unit.

On January 27, 2008 at 3am a fire was reported at the Phi Mu Alpha House located at 303 E. Chestnut Street Bloomington, IL.  There were no injuries or deaths associated with this fire.  Property loss was valued at $300,000.00.  This is not a University owned property.

On May 7, 2009 at 3:30pm a stove fire was reported at 1406 N. East Street Apartment 201 Bloomington, IL.  Property damage was valued at $250.

In 2010, the University had no property damage fires in any residential unit.

On June 15, 2011 at 8:15pm a radiator fan at the Tau Kappa Epsilon house caught fire filling the first floor with smoke. Damage to the house did not exceed $200.00.

Fire Drills

On September 8, 2010, the Office of Residential Life and the Illinois Wesleyan University Security Department conducted 11 residential hall fire drills.

On September 28, 2010, the Office of Fraternity Life and the Illinois Wesleyan Security Department conducted 6 fraternity hall fire drills.

On January 12, 2011, the Office of Residential Life and the Illinois Wesleyan Security Department conducted 11 residential hall fire drills.

On August 29, 2011, the Office of Residential Life and the Illinois Wesleyan Security Department conducted 7 fire drills.  On October 26, 2011, the Office of Residential Life and the Illinois Wesleyan Security Department conducted 11 more fire drills.

On September 14 & 15, 2012, the Office of Residential Life and the Illinois Wesleyan Security Department conducted 11 resident hall fire drills.  On September 16, 2012, the Illinois Wesleyan Security Department conducted 6 fraternity hall fire drills.

	Fire Alarm System	Sprinkler System	Drill/Year
ACACIA	X	X	1
ADAMS HALL	X	X	2
ALPHA GAMMA DELTA	X	X	2
BLACKSTOCK HALL	X	X	2
DODDS HALL	X	X	2
DOLAN HALL	X	X	2
FERGUSON HALL	X		2
GULICK HALL	X	X	2
HARRIETT HOUSE	X	X	2
KAPPA DELTA	X	X	1
KAPPA KAPPA GAMMA	X	X	2
KEMP HALL	X	X	2
MAGILL HALL	X	X	2
MARTIN HALL	X	X	2
MUNSELL HALL	X		2
PFEIFFER HALL	X	X	2
PHI GAMMA DELTA	X	X	1
PHI MU ALPHA	X	X
SIGMA ALPHA IOTA	X
SIGMA CHI	X	X	1
SIGMA KAPPA	X	X	2
SIGMA PI	X	X	1
TAU KAPPA EPSILON	X	X	1
THETA CHI	X	X	1
1406 N. EAST STREET	X	X

Fire Department Training

On August 21, 28, 30 and September 1, 2011, Bloomington Fire Department conducted training sessions for their personnel in our two story residence halls of Munsell and Ferguson.

Electrical Equipment and Appliances

Electrical equipment and appliances with an open heating element are prohibited in the residence halls. Such items include, but are not limited to, toasters, toaster ovens, hot plates, halogen lamps, space heaters, indoor grills and sandwich makers, etc. For the convenience of students living in traditional halls, a toaster is made available for use at the hall desk during the hours when it is open. Such a policy assures that the appliance will be monitored yet allows for students wishing to make a quick breakfast the opportunity to have one. Because of the higher level of responsibility accepted by students in small halls, one toaster will be allowed in each small hall kitchen. The toaster must be monitored at all times during use and unplugged when not being used.

The privilege of a hall toaster will be revoked if the appliance is found plugged in and unattended three times during the academic year.  Appliances that require alterations to the structure of the room and/or represent a risk to safety are subject to a $50/day fine per item. Such items include, but are not limited to, air conditioners, light dimmers, ceiling fans, non-university locks, etc. Microwave ovens are permitted in student rooms. In the interest of electrical safety and to avoid the overload of electrical circuits, students are expected to use extension cords, power strips and surge protectors that are 14 gauge or greater.

Fires and Fire Safety

Recognizing the serious threat of fires in the residence halls, Illinois Wesleyan University offers the following guidelines for student conduct concerning: the inappropriate use of and tampering with fire alarms and equipment; arson; evacuation; and fire hazards.  Fire safety in the residence halls is a shared responsibility, and, to that end, the University has installed smoke and heat detectors and sprinklers in addition to the alarm system and fire fighting equipment throughout the buildings. Students are urged to respect these lifesaving devices and must respond to all alarms appropriately. Students found abusing safety equipment (such as exit lights, stair rails, fire alarms and fire exits), causing false fire alarms or refusing to vacate buildings after alarm sounds or at the direction of a university official will be subject concurrently to both University and civil/criminal sanctions.

Arson

Lighting fires in the residence halls is considered a serious offense that could result in suspension or dismissal from the University. Information concerning arson in the residence halls is given to the appropriate city department and can lead to criminal charges. Withholding evidence concerning a fire will result in disciplinary action.

Evacuation

In case of a fire, it is important to know the location of the nearest fire exit and firefighting equipment.  If you encounter a fire, follow these guidelines:

1. Isolate the fire by closing any doors.

2. Pull the nearest fire alarm.

3. Call 0 and/or 9-911 to report the fire.

4. Notify the residence hall staff.

5. Evacuate the building immediately when the alarm sounds.

6. Follow all residence hall staff members' instructions.

   If your door is hot to the touch:

1. Do not try to open the door. Remain in the room.

2. Wedge cloths under the door to keep the smoke out.

3. Open a window, wave sheets or a towel.

4. Stay low; breathe fresh air near the window.

5. If possible, dial 0 or 9-911 and report your situation and location.

   If your door is cool and the hallway is clear:

1. Exit via the nearest stairwell after closing your room door. Do not use elevators.

2. Close all doors as you leave.

3. If you encounter heavy smoke in a stairwell, go back and try another stairwell or exit.

4. If all exits are blocked, go back to your room.

5. Close your door and wedge cloths under the door to keep the smoke out.

6. Open a window, wave sheets or a towel.

7. Stay low; breathe fresh air near the window.

8. If possible, dial 0 or 9-911 and report your situation and location.

Failure to evacuate the hall when the fire alarm sounds could result in serious injury or death, and, at a minimum, may result in disciplinary action.

Fire Hazards

Anything that may create a safety or fire hazard is not allowed in the residence halls.  This includes, but is not limited to, candles, incense, large ceiling or wall hangings or wall paneling. Students should use extension cords and/or multi-plug adapters (a minimum of 14 gauge) equipped with a circuit breaker and UL approved. Please be reminded that circuits can be easily overloaded by simultaneous operation of high-draw electrical equipment such as hair dryers, stereos, televisions and refrigerators. Please refer to the "Electrical Equipment and Appliances" policy for further guidelines regarding what electrical items constitute a fire hazard. This policy is in accordance with the local fire codes.  Possession, manufacture or use of fireworks or explosives on University property is expressly forbidden. Definition of these items includes, but is not limited to, firecrackers or sparklers, gunpowder and unstable or hazardous chemicals, except for those stored and used in appropriate laboratory facilities. No flammable or combustible liquids such as gasoline or kerosene may be stored in University housing.

Prohibitions: A Partial List of Banned Items

The following materials are not allowed in the residence halls. The University may add items to this list as it deems necessary.

• Air conditioning units

• Incense

• Candles, unless the wick has been completely removed

• Candle warmers

• Lofts

• Ceiling fans

• Non-University locks

• Empty hard alcohol containers

• Pets

• Empty beer and wine containers (for students under 21)

• Space heaters

• Toaster ovens

• Fireworks

• Toasters

• Waffle Makers

• Wireless networks

• Grills/Propane/Lighter fluid

• Traffic signs

• Halogen lamps

• Weapons

• Hand-made furniture

• "George Forman" or like grills

• Hotplates

• Extension cords, power strips or surge protectors with a gauge of less than 14

Staff Training

The Illinois Wesleyan Office of Residential Life staff receive a comprehensive fire safety training program from senior hall staff at the beginning of each academic year.  Emergency evacuation procedures are reviewed with staff and occupants of each respective resident hall.  Supervised fire drills in University housing are conducted twice a year with the Office of Residential Life staff and the Illinois Wesleyan University Security Department.

Reporting

Faculty, staff and students are required to report all fires to the Illinois Wesleyan University Security Department.

Important Numbers

Illinois Wesleyan University Security	(309) 556-1111
Bloomington Police Department, Business Emergency	(309) 434-2700 911
Illinois Wesleyan University Arnold Health Service	(309) 556-3107
Illinois Wesleyan University Counseling & Consultation Services	(309) 556-3052
Illinois Wesleyan University Health Advocates	(309) 556-3621
Alcohol-Drug Education	(309) 556-3052
BroMenn Regional Medical Center Emergency Department	(309) 454-1400
St. Joseph Hospital/OSF Emergency Department	(309) 662-3311 x8#
Poison Help	1-800-222-1222
PATH   Rape Crisis Center via PATH	(309) 827-4005 (24 hour service)
Stepping Stones Rape Program	(309) 827-4005
McLean County States Attorney Victim Witness Program	(309) 888-5400

Emergency Procedures
Illinois Wesleyan University
July 2009, Updated August 2011

Emergency Notification

The VP for Student Affairs and/or the VP for Communications, in cooperation with the IWU Security Department, will determine if an emergency notification is warranted.  An emergency notification will be made when a significant emergency or dangerous situation is an immediate threat to the health or safety of students and employees.  Those threats may be, but not limited to, terrorist attacks, natural disasters, environmental incidents, weather, or criminal in nature.  This notification will be made in a timely matter without delay.  The content of such a notification will reflect information vital to the safety of the campus.  Adequate follow-up information will be provided to the campus community as needed.

University Communications

The IWU Alert System will be used to notify students, faculty, and staff through cell phones, home phones, and email.  To update your information for IWU Alert, please go to my.iwu.edu.  Annual announced tests will be made by this system.  Successful tests of the IWU Alert Notification System were made January 1, 2011, October 4, 2011, January 30, 2012, and September 27, 2012 .  The Communications Office will be in charge of communications with the media.

Annual Exercises

An annual table top exercise will be conducted by Illinois Wesleyan University Emergency Response Team.  This exercise is to test and evaluate practical procedures to be used in the response to an actual campus emergency.

Annual Exercise 2010

The Illinois Wesleyan University Response Team was convened by Vice President Kathy Cavins-Tull at 1:15pm on August 16, 2010.  The purpose of this announced meeting was for the team to participate in two table top exercises testing our emergency response procedures. The first exercise consisted of a massive flooding scenario that affected the entire campus.  The second exercise consisted of a hostage situation scenario that took place in the University's kitchen area. An After Action Report/Improvement Plan was written up on both exercises.  The reports are on file at the Illinois Wesleyan University Security Department.

Annual Exercise 2011
The Illinois Wesleyan University Response Team was convened by Acting Vice President for Student Affairs Roger Schnaitter at 9am on August 8, 2011.  The purpose of this scheduled meeting was to participate in a table top exercise.  The scenario consisted of a female student being taken hostage at Martin Hall.  An After Action Report/Improvement Plan is on file at the Illinois Wesleyan University Security Department.

Annual Exercise 2012
The Illinois Wesleyan University Emergency Response Team was convened by Vice President Karla Carney-Hall.  The table top exercise scenario is the failure of an electrical substation that supplies the campus.  An after action report will be on file at the Security Office.

General Evacuation Procedures

1. Building evacuations will occur when the fire alarm sounds continuously and/or when notified by Security personnel.
2. Know the marked exits for your building. Know the exit routes from your work area.
3. Leave the building immediately if an alarm sounds or if directed to do so by Security personnel.
4. Notify emergency personnel of persons with disabilities who are in the building and cannot evacuate.
5. Do not use elevators in case of fire.
6. Once outside, move to a clear area a safe distance from and within sight of the building. Keep streets and walkways clear for emergency vehicles and personnel. If requested, assist emergency personnel. Do not return to an evacuated building unless directed to do so by Security or emergency personnel.

Reporting procedures

Dial:

Security:  x1111 or 556-1111

Fire - 911

Ambulance - 911

• For help with any type of emergency, phone 911 or Security at x1111
• Explain the problem and location to the Officer.
• Do not hang up until told to do so.

Communication Procedures

Internal

In cases of emergency, notification and communication will be done in a variety of ways.  Messages will be broadcast through the campus-wide phone systems as well as campus email and my.iwu.  The IWU alert system will also be employed to notify students, faculty and staff through cell phone, home phone or other designated number.  To update your information for the IWU alert, click on the “Personal Information” link on the front page of my.iwu.  A successful test of the IWU Alert Notification System was made on January 1, 2011. 

External

The University Communications staff members will direct communication with the media and in most cases, the University Communications staff or the President will speak on behalf of the university.  In emergency situations, when media personnel need information, please direct them to the office of University Communication at x3181. 

Weather Emergencies

Tornado

1. Be aware of the Civil Defense sirens used if a tornado is sighted.
2. If indoors, go to the lowest level of the building. Interior hallways or rooms are preferable, away from glass windows.
3. If outdoors, go to the nearest ditch or depression, away from power lines, buildings, and trees. Do not stay in a car or attempt to outrun the tornado.
4. After the tornado has passed, evaluate the situation and if emergency help is needed, call 911. Be aware of dangerous structural conditions. Report damaged facilities to Security at  x1111.  Note: Gas leaks and power failures create special hazards. Do not light a match or smoke. Refer to section on utility failure.
5. Notify emergency personnel of persons with disabilities who are in the building and are not able to evacuate.
6. Do not use elevators in case of fire.
7. Once outside, move to a clear area a safe distance from and within sight of the affected building. Keep streets and walkways clear for emergency vehicles and personnel. If requested, assist emergency personnel. Do not return to an evacuated building unless directed to do so by Security or public safety personnel.

Winter Weather

In the event that weather conditions delays the start of the work and class day, or requires the closing of the university, the following will occur:

The President or the Vice President for Business and Finance and the Provost in the President’s absence, will make the decision to either cancel classes, open late or close the university. 

Information relating to university closing or delayed start will be sent to students, faculty and staff via the emergency notification system.  It will also be posted on the 556-1010 information line and provided to local radio and television stations. 

Earthquake

1. If indoors, seek refuge in a doorway or under a desk or table. Stay away from glass windows, shelves, and heavy equipment. During an earthquake exit the building only after the shaking has stopped.
2. If outdoors, move away from utility poles and buildings. Always avoid power or utility lines as they may be energized.
3. After the initial shock, evaluate the situation and if emergency help is necessary, call 911. Be prepared for aftershocks.
4. Report damaged facilities to Security at  x1111.  Note: Gas leaks and power failures create special hazards. Please refer to the sections on utility failures. Do not light a match or smoke.
5. Do not use elevators in case of fire.
6. Once outside, move to a clear area a safe distance from and within sight of the affected building. Keep streets and walkways clear for emergency vehicles and personnel. If requested, assist emergency personnel. Do not return to an evacuated building unless directed to do so by Security or public safety personnel.

Fire

1. Pull Fire Alarm. Evacuate and close doors as you go without locking them.
2. Evacuate the building using the most direct route and nearest exit.
3. Report to the interior of a safe adjacent building for accountability.
4. Notify emergency personnel of persons with disabilities who are in the building and cannot evacuate.
5. Should you become trapped in a location, dial 911, inform emergency personnel of your location. If a window is available, place the largest and most visible piece of material available outside a window.
6. Do not use elevators in case of fire.

Medical Emergencies

1. In case of serious injury or illness on the IWU campus, immediately dial 911 or 9-911 if using a campus telephone. Give your name, describe the campus location, nature, severity of the medical problem. If the situation allows, then call the IWU Arnold Health Service at 556-3107 or 3107 if using a campus phone and campus security at 1111.
2. Remain with the injured/ill individual until assistance arrives.

Psychological Emergencies

A psychological crisis exists when an individual is threatening harm to oneself or to others, or appears to be out of touch with reality.

During normal business hours (M-F, 8-12, 1-4:30):

1. If there is concern for immediate harm to the person or others (e.g. someone with a weapon threatening to use it on self or others; someone putting him/herself in harm’s way), call 911. Clearly state you need immediate assistance, giving your name, your location and the potential danger. If the situation allows, then call Illinois Wesleyan University Security at 1111, notify Security of the situation and ask them to call Counseling and Consultation Services and share information about the crisis.

2. If the nature of the situation appears to be a crisis but there appears to be no sign of potential imminent (immediate) danger, call Counseling & Consultation Services (CCS) at 3052, identify yourself, clearly state that you are dealing with a psychological crisis and need to consult with a clinician. In consult with the clinician, it may be determined that a clinician will come to your location,  that you may accompany the person to (CCS) to meet with a clinician immediately or that 911 should be called. 

After hours (after 4:30pm M-F or on Saturday or Sunday):

1. If there is concern for immediate harm to the person or others (e.g. someone with a weapon threatening to use it on self or others; someone putting him/herself in harm’s way), call 911. Clearly state you need immediate assistance, giving your name, your location and the potential danger. If the situation allows, then call Illinois Wesleyan University Security at 1111, notify Security of the situation and ask them to apprise the Emergency Consultation Team member of the situation.

2. If the nature of the situation appears to be a crisis but there appears to be no sign of potential imminent (immediate) danger, call Security at 1111, identify yourself, apprise Security of the situation and have them contact the Emergency Consultation Team who is on-call.  Please provide the phone number where you can be reached and your location. 

Notification of a Death of Student

Any member of the University faculty or staff who learns of a student death should immediately notify the Dean of Students’ office (x3111) or the Dean of Students directly if the office is closed.

Notification of a Faculty/Staff Member’s Death

Any University employee who learns of a faculty member’s death should immediately notify the Provost (x3101).  In the case of the death of a staff member, notify Human Resources (x3971).

In all circumstances of a death on campus:  If a death occurs on campus, dial 911 and Security at x1111.  Be certain to give our name, specific location and nature of the situation.  Secure the area and assist with crowd control.  Send somebody to meet and direct emergency personnel to the location.

Disturbances and Demonstrations

Most campus demonstrations will be peaceful and non-obstructive.  A student demonstration should not be disrupted unless one or more of the following conditions exists as a result of the demonstration:

1. Interference with the usual operations of the university

2. Prevention of access to office, buildings or other university facilities.

3. Threat of physical harm to persons or damage to university facilities.

If any of these conditions exist, contact Security at  x1111.

Bomb Threat

1. If you observe a suspicious object which may be a potential bomb on campus, do not handle the object. Clear the area and immediately call 911.

2. Any person receiving a telephone call that a bomb or other explosive device has been placed on campus should obtain as much information as possible.
   a.  Time of call and phone line the threat was received.
   b. Description and the location of bomb.
   c. Perceived personal characteristics and gender of person.
   d. Noticeable speech pattern, accent, etc.
   e. Description of any background noise.
   f. Reason bomb was placed on campus.

3. The emergency personnel will conduct a detailed bomb search. Do not touch any suspicious objects.

4. If building evacuation alarms sound or you are instructed to leave by the Security or public safety personnel, leave by the nearest marked exit and alert others to do the same. Assist the persons with disabilities in exiting the building.

5. Do not use elevators in case of fire.

6. Notify emergency personnel of persons with disabilities who are in the building and cannot evacuate.

7. Once outside, move to a clear area a safe distance from and within sight of the affected building. Keep streets and walkways clear for emergency vehicles and personnel. If requested, assist emergency personnel. Do not return to an evacuated building unless directed to do so by Security.

Hazardous Materials

1. Report spillage of a chemical or hazardous material immediately to 911 and Security. Do not return to affected area.
2. Anyone who may be contaminated by the spill should avoid contact with others. Do not touch anything.
3. When reporting, be specific about the nature and location of spilled material.
4. Persons not trained in spill techniques should immediately evacuate the area.
5. Security will notify the Director of the Physical Plant, the Bloomington Fire Department, the McLean County Sheriff and the Emergency Services Disaster Agency as required.  
6. Notify emergency personnel of persons with disabilities who are in the building and are unable to evacuate.
7. Do not use elevators in case of fire.
8. Once outside, move to a clear area a safe distance from and within sight of the affected building. Keep streets and walkways clear for emergency vehicles and personnel. If requested, assist emergency personnel. Do not return to an evacuated building unless directed to do so by Security or public safety personnel.

Utility Failure

1. In the event an electrical failure occurs during regular working hours, notify the Physical Plant at x3066. After hours, holidays and on weekends contact Security at x1111.
2. Emergency lighting is installed in all stairwells, major hallways and some restrooms.  In the event of utility failure, remain in place unless directed to leave the building. 
3. If there is danger to the building occupants, call 911.
4. Notify emergency personnel of persons with disabilities who are in the building.
5. If directed to leave the building, move to a clear area a safe distance from and within sight of the affected building. Keep streets and walkways clear for emergency vehicles and personnel. If requested, assist emergency personnel. Do not return to an evacuated building unless directed to do so by the Office of Public Safety.

Electrical/Light Failure: During daylight hours, proceed to an area which is lighted by natural light.  During hours of darkness, stay in the affected area until lighting is restored.  It is advisable to have a flashlight and portable radio available for emergencies.

Elevator Failure: If you are trapped in an elevator, activate the elevator alarm and/or use the emergency telephone to notify Security x1111. Never attempt to exit an elevator stopped between floors.

Plumbing Failure/Flooding: Cease the use all electrical equipment. Notify the Physical Plant at x3066. If necessary, vacate the area. After hours, call Security at x1111.

Serious Gas Leak: Vacate the area. Do not switch on lights or any electrical equipment. Remember, electrical arcing can trigger an explosion. Notify the Security at x1111. Do not smoke, light matches or use lighter.

Steam Line Failure: Notify the Physical Plant at x3066. After regular hours, call Security at x1111. If necessary, vacate the area.

Swimming pool mechanicals (chlorine alarm sounds, main pool circulating pump fails, or pool water temperature, building temperature and humidity are abnormal):  Vacate the pool area.  Notify the Physical Plant x3066 or Security after hours at x1111. 

Ventilation Problem: If odor comes from the ventilation or equipment, vacate the area. Notify the Physical Plant at x3066 or Security at x1111 after hours.

Emergency Operations Plan

Preface

Most critical incidents and emergencies that occur on the IWU campus are handled by personnel and resources within the university’s day-to-day structures.  A small percentage of them will require a coordinated effort and response on the part of campus officials and other emergency responders. 

Emergency response personnel and institutions must be able to effectively communicate during an emergency or disaster and those at the center of the university, as well as stakeholders external to the university proper, need timely and accurate means of understanding and responding in emergencies. 

This plan is not intended to include the tactical and operational considerations necessary to manage an incident.  Rather, it is intended to provide guidance on the University’s preparedness for handling emergencies at a strategic level. 

Statement of Policy

This plan is intended to be a comprehensive administrative plan for the protection of life and property at Illinois Wesleyan University.  The policies and procedures contained in this plan will be followed by any administrator, faculty member or staff member whose position and/or duties are expressly addressed or implied by this plan.  Whenever an emergency affecting the campus reaches such proportions that it cannot be handled by routine measures, the University President or designee may declare a state of emergency and shall cause implementation of this plan.  

General Response Guidelines to Campus Conditions

Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 4131, an emergency is defined as: “Absent a Presidentially-declared emergency, (is) any indicent (s) human-caused or natural that requires responsive action to protect life and property”. 

In addition, the following definitions are provided to assist in the planning and response to predicted or existing campus conditions:

Normal Campus Conditions

When a normal campus condition exists, no unusual response or planning activities are necessary.  Normal campus conditions are handled by routine operations (i.e. Security, Physical Plant, Student Affairs Emergency Consultation Team). 

Critical Incident (Minor emergency)

A critical incident or minor emergency is any event in which the initial impact is limited to a specific segment or subgroup of the university.  A critical incident causes significant disruption to the subgroups which they affect, but does not disrupt overall institutional operations.  During a critical incident, the Director of Security and university leadership will direct the incident response (i.e. pipe break in a fraternity house, sprinkler system malfunction). 

Crisis (Major Emergency)

A crisis or major emergency is any event that disrupts the orderly operations of the university.  A crisis affects all facts of the institution and often raises questions or concerns over closing or shutting down the institution for a period of time.  Outside emergency resources will probably be required, as well as a major effort from available campus resources.  A crisis on campus will require incident command, which will be led by the highest law enforcement authority responding.  An example of crisis may be a major fire in a campus building.

Disaster (Severe Emergency)

A disaster is an event in which the nature and impact extends beyond the university and disrupts not only operations and functions of the institution, but also those of surrounding communities.  During a disaster, resources that the university might typically rely on may be delayed or unavailable because they are being employed within the broader community.  In some instances, mass casualties or severe property damage may have been sustained.  A coordinated effort of all campus-wide resources is required to effectively control the situation and outside emergency services and resources will be essential.  In all cases of disaster, an incident command structure will be activated and appropriate support and operational plans will be executed.  Examples of disasters include pandemic flu outbreak, major tornado.

General Assumptions

1. An emergency may occur at any time, day or night, weekend or holiday, with little or no warning.
2. Most incidents will be handled using local resources, but some may require the support of outside authorities. 
3. Incident plans must be flexible and capable of modifications to mitigate injury, damage and recovery. 
4. An emergency or disaster may affect the local community and outside resources may not be immediately available to the university.  
5. Media events must be immediately and properly addressed to mitigate the spread of rumors, panic and other effects of miscommunication.
6. Operational requirements must be sustainable and, at the discretion of the President, personnel may be assigned longer work shifts, and regular time off, vacations and holidays may be interrupted.
7. Communications are likely to be disrupted in an emergency due to damage to infrastructure or burdens placed on communication systems.  Redundant communication systems must be in place and utilized in cases of emergency or disaster. 

Declaration of a State of Emergency

The decision to declare a state of emergency for the IWU campus rests solely with the University President or designee. 

Upon notification of a critical incident or emergency, the University President will notify the coordinator of the University Response Team and the Director of Security who will make the appropriate notifications to the campus. 

Critical Tasks

1. Persons on campus should be controlled
   Only registered students, faculty and staff are authorized to remain on campus.  Unauthorized persons remaining on campus may be subject to arrest. 
2. Nonessential persons shall be restricted from the incident site. 
   Only faculty, staff and student volunteers who have been assigned to the management duties of the incident will be allowed to enter the immediate incident site.  The incident site may be a crime scene that needs to be protected and/or the incident site may not be known to be safe.   Only authorized responders should gain entry until proper authority has returned the site to the general use of the university.
3. Communications and media relations duties should be performed.
   Effective communication plays a critical role during any emergency.  In almost all emergencies, the university will need to communicate with internal audiences, including students, faculty and staff.  Depending on the severity of the situation, it is likely that the university will need to communicate with external media sources, parents and wider audiences.  A communications support plan is located in the support functions of this plan.
4. All media inquiries should be directed to the University Communications staff.
   In order to ensure consistency and common messages, all media inquiries will be handled by University Communications. 
5. Other notifications will be made or delegated by the President. 
   Notifications to the Board of Trustees, key community or governmental agencies, or other university affiliates will be determined by the President and made or delegated accordingly. 

Incident Management Team

Incident Commander

The Incident Commander (IC) has overall control of any incident.  All decisions that require campus evacuation, closure or restrictions, postponements and resumptions and special circumstance personnel policies fall within the purview of the incident commander.  In most cases, the incident commander will be the senior fire official or public safety official who has also had incident command system training and related experience. 

Command Staff

The Command Staff consists of special staff positions of a Communications Officer, Safety Officer, Liaison Officer and other positions that work closely with the Incident Commander.  The functions of the Command Staff include, but are not limited to the following:

• Command staff members will advise the Incident Commander of all campus-wide policy matters as they relate to the campus crisis or disaster.
• Command staff members will assist in the implementation of policy strategies developed to mitigate the effects of the crisis or disaster.
• Command staff members will maintain liaison with the city of Bloomington, McLean County, State and Federal agencies as necessary.

Communications Officer (CO)

Preparedness and training for emergency media communications procedures shall be conducted under the direction of the Vice President for Public Relations or designee who is acting as the Communications Officer.

The Communications Officer will coordinate all communications functions during a state of emergency.  Using information provided by others, the CO will provide timely information on the status of the university and information regarding any emergency measures being undertaken. 

Communications methods may include, but are not limited to:

• Email messages to students, faculty and staff
• Voice and/or text messages
• Mass messaging via voicemail
• Web-based messages
• Phone bank with a special hotline number that would be staffed during emergencies
• Emergency Signage
• News releases to the media
• News conferences with the media

The university has two basic guidelines to observe in any emergency incident:

• Only authorized spokespersons, such as the President, VPPR or designee will meet or talk with the media.
• Only factual information is to be released; no speculation will be offered.

Safety Officer (SO)

The Safety Officer, in conjunction with the local police, fire and medical officials monitors incident operations and advises the Incident Commander on all matters related to operational safety, including the health and safety of emergency personnel.  The ultimate responsibility for the safe conduct of incident management operations rests with the IC and supervisors at all levels of incident management.  The SO is, in turn, responsible to the IC for the set of systems and procedures necessary to ensure ongoing assessment of hazardous environments, coordination of multiple agency safety efforts, and implementation of measures to promote emergency responder safety, as well as the general safety of incident operations. 

The Safety Officer for IWU is the Director of the Physical Plant or designee.

The Liaison Officer (LO)

The Liaison Officer will be designated as the point of contact for representatives of other agencies, nongovernmental organizations, and/or private entities.  Coordination of assistance and resources will all be made through the Liaison Officer. 

The Liaison Officer for IWU is the Director of Security or designee.

Additional Command Staff Positions

Additional command staff positions may also be necessary depending on the nature of the location of the incident and/or specific requirements of the crisis.  For example, a medical and/or mental health advisor may be needed to provide advice and recommendations to the IC in the context of incidents involving medical or mental health services, mass casualty, acute care or mass prophylaxis particularly in the response to a bio-terrorism event. 

Other Administrative Duties and Responsibilities

1. Vice President for Public Relations

The Vice President or designee is:

• Responsible for developing communications to be disseminated to internal and external audiences
• Establishes the media center and provides information to the media.
• Acts as the university public information officer for the duration of the incident.

2. Information Technology

The Associate Vice President for Information Technology or designee:

• May establish an emergency telephone center to respond to inquiries from parents, family and other relatives of students and to faculty and staff.
• Works with VPPR on web-based, phone-based and mass messaging as appropriate.
• Is responsible for recovery of electronic records.

3. The Director of Security

The Director of Security and the on-duty security supervisor:

• Maintains facilities in a state of readiness during an incident (radios are charged, keys are available, bullhorns are in working order)
• Takes immediate and appropriate action to protect life and property and safeguard university records as required.
• Obtains law enforcement assistance from city, county, state or federal agencies as needed.
• Provides traffic control, access control, perimeter and internal security control and coordinates fire and EMT services as needed. 

4. The Director of the Physical Plant

The Director or designee:

• Provides equipment and personnel to perform shutdown procedures, establish hazardous area controls, erect barricades, perform damage assessment, clear debris, make emergency repairs and protect equipment.
• Provides vehicles, equipment and operators for the movement of personnel and supplies, and assigns vehicles as needed.
• Obtains the assistance of utility companies as required during emergency operations.
• Furnishes emergency power and lighting systems.
• Surveys habitable spaces and relocates essential services and functions.
• Provides and equips primary and alternative sites for the emergency operations coordination.

5. The Vice President for Business and Finance

The Vice President or designee:

• May initiate the emergency alert system in consultation with the President or designee.
• Coordinates and has oversight of the activities of outside regulatory, investigative or insurance related agencies.
• Manages the request for the spending authority necessary to conduct emergency operations.
• Identifies funding for clean-up and recovery expenses
• Works in conjunction with Human Resources to manage the staffing resources needed to staff the emergency.

6. The Vice President for Student Affairs/Dean of Students

The VPSA or designee:

• Provides for the dissemination of information and directives intended for the on-campus student population.
• Provides temporary or alternate housing and food service facilities for the on-campus student population affected by the incident.
• Provides temporary housing and food services for off-campus students who have been directed to remain on campus or who are unable to leave campus.
• Works with the food service contractor to ensure appropriate supply and distribution of food and water to those affected and responders.
• Provides temporary housing and food services for emergency response personnel and university staff directed to remain on campus for extended periods of time. 
• Provides for counseling, faith-based services, acute medical care.

7. Associate Vice President for Human Resources

The Associate Vice President or designee:

• Provides for the dissemination of information and directives intended for the on-campus staff population.
• Works with the Vice President for Business and Finance to ensure appropriate staffing patterns in response to an incident.

8. Provost and Dean of the Faculty

The Provost and Dean of the Faculty or designee:

• Provides for the dissemination of information and directives intended for the faculty. 
• Works with the Registrar to postpone or relocate academic functions

9. Vice President for University Advancement, Dean of Admission and Dean of Enrollment Management

The VPUA, Dean of Admission and Dean of Enrollment Management or designees will:

• Staff incoming phone lines communicating to internal and external audiences the nature of the emergency and the university’s planned response.  This information will be provided by the VPPR. 

Emergency Notification Process

Initial Response

Each emergency occurring on campus should be reported to the Security Department (x1111) and the Bloomington Police Department (911) if necessary.  Upon receiving notification of a reported emergency, a security officer and/or BPD officer will be dispatched to the scene and the need for additional services will be assessed.  Assistance will be requested by BPD for additional public safety, fire and medical personnel as appropriate. 

Secondary Response

The Director of Security or designee will contact the University Response Team coordinator and University President for incidents considered to be a crisis or major emergency. 

The University Response Team Coordinator (Vice President for Student Affairs) will contact the following:

Provost and Dean of the Faculty
Vice President for Business and Finance
Vice President for Public Relations
Vice President for University Advancement
Associate Dean of Students

The Vice Presidents are responsible for then contacting the following:

Provost and Dean of the Faculty
    Associate Provosts
    Assistant Provost and Registrar
Vice President for Business and Finance
    Director of the Physical Plant
    Associate Vice President for Human Resources
    Associate Vice President for Information Technology
    Director of University Food Service if applicable
Vice President for Public Relations
    Director of University Communications
Vice President for University Advancement
    Dean of Enrollment Management
    Dean of Admission
Associate Dean of Students
    Director of Health Services
    Director of University Counseling and Consultation
    Residential Life
    University Chaplain

In the event that an individual is not reachable, notification will be delegated to the staff member designated in charge.  University Response Team members will be instructed to report to either the site of the incident or at the command post at 212 Holmes Hall or E005 Center for Natural Sciences CNS. 

Emergency Contact Information
(dial 9 if calling using and on-campus line and 556 if calling a campus extension from off-campus)

IWU Security	x1111 or x1222
Police Services	911 or 9-911 from on-campus phones
Bloomington Police Department	434-2700
Fire and Rescue	911 or 9-911 from on-campus phones
Bloomington Fire Department	434-2500
BroMenn Hospital	454-1400
OSF St. Josephs Hospital	662-3311

Physical Plant	x3066
Contact - Bud Jorgenson	x3083
Backup - Rory McGuire	x3066
Telecommunications	x3430
Contact - Linda Biehl	x3430
Backup - Pat Zehr	x3997
Backup - Trey Short	x3017
Information Technology
Contact - Trey Short	x3017
Backup - Chris Rutledge	x3775
Backup - Roy Bailey	x3258
Academic Affairs
Contact - Frank Boyd	x3157
Business Affairs
Contact - Dan Klotzbach	x3527
Backup - John Bryant	x3449
Dean of Students	x3111
Contact -Karla Carney-Hall	x3773
Backup - Darcy Greder	x3541
Counseling Services	x3052
Contact - Annorah Moorman	x3052
Backup - Bob Rogers	x3052
Health Services	x3107
Contact - Deb Adams	x3107
Backup - Kelly Galbraith	x3107
Residential Life	x3113
Contact - Matthew Damschroder	x3990
Backup - Terrance Bond	x3992
Public Relations	x3181
Contact - Matt Kurz	x3203
Backup - Sherri Wallace	x3792
Human Resources	x3971
Contact - Cathy Spitz	x3120
Backup - Londa Dunlap
Sodexo Campus Services	x3167
Contact - Mike Welsh

University Response Team

Name	Office	Direct
Chuck Adam	x1111	x1222
Deb Adams	x3107	x3107
Tony Bankston	x3031	x3380
Susan Bassi	x3151	x3780
Frank Boyd	x3760	x3752
Karla Carney-Hall	x3111	x3773
Bud Jorgenson	x3066	x3083
Matt Kurz	x3181	x3203
Dan Klotzbach	x3527	x3021
Annorah Moorman	x3052	x3360
Bob Murray	x3031	x3396
Trey Short	x3900	x3017
Marty Smith	x3091	x3248
Cathy Spitz	x3971	x3120
Carl Teichman	x3151	x3429
Michael Thompson	x1041	x1041
Dick Wilson	x3151	x3151

State Fire Marshall	217-785-4714
Arson Investigation	800-252-2947
Illinois Department of Public Health	800-782-7860 (emergency line)
Illinois Environmental Protection Agency	800-782-7860 (emergency line)
McLean County Health Department	888-5450
Center for Disease Control Emergency	770-488-7100
McLean County Coroner	888-5210
Red Cross - McLean County Chapter	662-0500

Support Functions

Public Information

Responsibilities

The Vice President for Public Relations will act as the Public Information Office (PIO) and is responsible for gathering official information and communicating that information to the President and other officers of the university, senior staff, the media, internal audiences and the general public during emergencies or disasters.  The PIO will maintain a list of current media outlets and contacts.

The following information concerning major emergencies/disasters will be provided to the media as soon as appropriate:

• Nature of emergency or disaster
• Location of emergency or disaster
• Time of incident
• Number of people involved
• Continuing hazards
• Environmental Impact
• Economic impact, if relevant
• Agencies involved in response
• Scope of agency involvement and activity
• Extent of estimated damages
• Safety instructions
• How the public may volunteer and provide assistance
• Telephone number/website for additional information

In addition to communicating with the media, the PIO will develop and lead communication efforts to the internal university community working with other departments as necessary.  Emergency information efforts will focus on specific event-related information.  This information will generally be of an instructional nature focusing on such things as warning, evacuation, and shelter. 

Emergency Public Information

The PIO will arrange for the release of information to the media through standard print and broadcast channels.  In addition, the PIO is able to communicate directly to the university community through various mediums including web sites, phone and broadcast mediums. 

• The PIO is responsible for establishing an emergency-only template for the IWU homepage that may be used as a key information source for members of our campus community, public and media. 
• The PIO is responsible for verifying the accuracy of all information to be released to the public with the on-scene Incident Commander.
• The PIO will ensure that a system exists for responding to the inquiries of families regarding the status of campus occupants. 
• The PIO will identify additional spokespersons from other departments, areas of expertise, or administrative units, and will work with these individuals to prepare for and coordinate media contact. 
• The PIO will coordinate with the Associate Provost to prepare accessible materials for people with special needs as necessary.
• The PIO will coordinate with Human Resources and International Programs to prepare materials for non-English speaking people as necessary.
• Large-scale emergencies and disasters such as acts of terrorism will require close and extended coordination with city, state and federal agencies.  The PIO will serve as a representative to Joint Public Information Centers if they are established as a result of the emergency or disaster.  The PIO will ensure that information flows to and from the centers and will coordinate all media requests for information, interviews, scene access relating to the university. 

Policies

• Only the PIO will disseminate public information to the appropriate media, agencies, and individuals using established procedures.  The university will attempt to notify those most affected and the immediate university community (students, faculty, staff and parents) before communicating more broadly to the public. 
• If it becomes necessary to establish a news briefing room, the PIO will coordinate space for this purpose.  News media personnel will be informed of the location and asked to report to this facility. 
• In the event of a protracted disaster or emergency, public updates will be issued on a regular basis. 
• All information released to the news media during an emergency will be posted on the web and accessible from the university web site.

Public Information Resources

TV Stations	FAX	Telephone
WHOI		452-9531
WEEK		663-2525
WMBD		661-4343

Radio Stations	FAX	Telephone
WJBC		829-1221
WGLT		438-2255
WBNQ		829-1015

Newspapers	FAX	Telephone
Pantagraph		829-9000
Peoria Journal Star

Physical Plant

This section provides an overview of how the Physical Plant will respond to emergencies relating to building operations and utilities interruption.

Types of Services

• Building service and system restoration
• Building floor plans and utility maps
• Utility service restoration
• Utility shut off
• Temporary repairs – damaged doors or windows
• Clearing of debris
• Clean up – flood, fire, vandalism, etc
• Confined space entry and air quality measurements for the entry

 

1. Material, supplies and equipment
   The Physical Plant maintains quantities of equipment that will be of use for many emergency response situations.  This includes vehicles of various types, power and hand tools, generators (?) and other equipment. 
2. Damage Assessment
   The Physical Plant will work with outside firms to assess damage to university buildings when necessary to determine whether a building can be occupied. 
3. Debris Management
   The Physical Plant is responsible for coordinating, conducting and arranging for outside assistance, when necessary, regarding the removal of debris generated by any emergency or disaster.  The Physical Plant will work to develop a debris separation plan to ensure proper disposal.
4. Pipeline Safety
   The Physical Plant maintains maps of locations of all pipelines on university property and will work with providers and emergency personnel to respond to any pipeline emergencies. 
5. Hazardous Materials
   The Physical Plant shall maintain the location of all hazardous materials at the university and keep Material Safety Data Sheets (MSDS) for all materials that are required to have an MSDS.  The Physical Plant will coordinate clean up of hazardous material incidents with the Bloomington Fire Department or other outside agency when necessary. 

Departmental Responsibilities

To the extent that damage is minimal and relocation activities are not required, the Physical Plant shall be responsible for all site clean up, debris removal and emergency or minor repairs.  In the event that major remodeling or rebuilding is necessary, the Physical Plant shall be responsible for the coordination of the repairs.  Relocation of building activities will be coordinated with the Physical Plant and the appropriate building personnel. 

Property loss reporting requirements
Preliminary reports and the plans for recovery and relocation shall be provided to the Vice President for Business and Finance as soon as practical.

Evacuation assistance and mass care
The Physical Plant will be involved in pre-planning and developing procedures for the evacuation of individual facilities.  Whenever possible, Physical Plant personnel familiar with a given facility should be utilized to assist in activating evacuation plans.

The Physical Plant is responsible for opening and setting up shelters.  Its staff will be used to maintain any shelters in a habitable condition. 

Utilities Restoration
Interruptions of electrical supply, gas supply, water supply, and/or steam, as specific hazards for the university, would be considered emergencies.  Thus, the Physical Plant maintains staff and plans for responding to these situations.  In general, the Physical Plant will:

• Report major utilities outages to Security, which will result in the notification of the University Response Team
• Communication and coordinate with the provider of the utility (water, gas, electric) and/or steam plant operations personnel
• Initiate repairs as soon as possible
• Provide technical details of the situation to the PIO and Incident Commander
• Contact other university departments affected by the outage so they may initiate appropriate continuity plans
• Maintain call lists of all personnel

Health Services

Health and Medical -Administration
The university is subject to emergencies that can pose a significant risk to students, faculty, staff and visitors.  Examples include infectious disease outbreaks, incidents of bioterrorism or other natural or human constructed disasters.  This section describes a coordinated response to public health emergencies which will enable the university to continue operation, to protect the public’s health and the environment and to prevent the occurrence and transmission of disease. 

The Arnold Health Center, McLean County Health Department and the Illinois Department of Public Health will have responsibility to ensure a coordinated and effective response to public health emergencies on campus.  The responsibilities and procedures outlined in this section pertain to emergency situations only.  Depending on the emergency, additional departments with specific responsibilities during a public health emergency will assist as needed. 

Health and Medical – Operations

Outbreak Investigations

Infectious disease outbreak investigations will be conducted by the McLean County Health Department and/or the Illinois Department of Public Health in collaboration with Arnold Health Services.  Standard protocols for outbreak investigations will be followed, including case finding (collecting information about cases and contacts, collecting specimens as needed, analyzing findings to time, place and person, and executing control and prevention measures).  Disease-specific protocols will be used to enhance approach.  In the event of bioterrorism, all investigative activities will be coordinated with the FBI and other appropriate law enforcement agencies at the state and local level.

Public Health Response Recommendations

During public health emergencies, the Director of Arnold Health Services will develop response recommendations for the university following consultation with the McLean County Health Department and the Illinois Department of Public Health.  Depending upon the nature of the event, recommendations may include canceling classes/events, mass clinics, evacuating or closing buildings, etc.  These recommendations will be made to the Emergency Response Team. 

Mass Dispensing Sites

Mass clinics may be used to administer vaccine or distribute antimicrobial agents as a prophylaxis or treat measure to prevent or control additional cases of disease or illness.  The Arnold Health Service will coordinate with the McLean County Health Department to establish mass dispensing sites on campus when needed. 

Medical Care

First Response/Emergency Medical Services

In general, first aid will be provided by Arnold Health Services. The Bloomington Fire Department and BroMenn Regional Hospital personnel will handle first response to medical emergencies. Three automated external debibrillators are available at the Shirk Center, (concession stand, fitness center, training room) and one is located in the Security vehicle. 

Decontamination

The Bloomington Fire Department will take responsibility for on-scene decontamination.  BroMenn Regional Hospital has the capacity and written protocol for decontaminating individuals who have been exposed to chemical contamination and present to its emergency department. 

Environmental Health and Safety

The Physical Plant is responsible for assessing the environmental hazards posed by various situations.  If environmental contaminants are suspected, the Physical Plant will coordinate sample collection and analysis with the McLean County Health Department, Illinois Department of Public Health and the Illinois Environmental Protection Agency.  In the event of bioterrorism, all sampling activities will be coordinated with the FBI and other appropriate law enforcement agencies at the state and local level. 

Law Enforcement

The IWU Office of Security is a full-time agency responsible for the safety and security of university personnel and property.  IWU Security employs unarmed security officers and administrators who have all been trained in NIMS protocol.  The Security Officers utilize vehicle and foot patrol for daily duties and will most likely be the first to respond to a campus emergency. 

IWU Security is supported by local law enforcement agencies, including Bloomington Police Department, Normal Police Department, McLean County Sheriff and the Illinois State Police.  It is also supported by the dispatching capabilities of Telecomm and 9-1-1 center. 

During emergency situations, the Office of Security will follow the Incident Command System and provide communication with and support to the law enforcement agencies performing the duties of incident command.  Decisions involving issues such as evacuation, crowd control, traffic control and building access control will include the officers/administrators from IWU Security. 

Pandemic Flu Response
Illinois Wesleyan University
July 2007 - draft 2

Pandemic Response

Level 1:  Confirmed cases of human-to-human transmission of flu

Level 2:  Suspected case(s) on campus or suspected /confirmed cases Bloomington/Normal

Level 3:  Confirmed case(s) on campus

	Level 1	Level 2	Level 3
1.  Emergency Response Team	1. Monitor situation 2. Conduct an N95 fit test and train essential personnel on use of N95 respirators. 3. Review quarantine plan with Arnold Health Service, ORL and dining staff. 4. Communicate and benchmark with Illinois State University 5. Establish communication plans with university personnel and create a plan for notifying those associated with the university. 6. Educate campus on status of disease spread, self-protection and university response 7. Conduct exercises to rehearse the plan and revise as necessary 8. Define what sources will be used as information sources for decision making (i.e. CDC, WHO, U.S. State Department, McLean County Health Department) 9. Establish the triggers for canceling mass activities in support of social distancing.	1. Essential personnel receive N95 respirators from Arnold Health Services. 2. Enact policy canceling mass activities.	1. Recommends to the President the suspension of classes.     1. Recovery:  Establish a procedure for calling an end to the pandemic event and resuming campus business and activities. 2. Develop a plan for communicating with all university employees and other partners about the resumption of university business. 3. Develop a sequence and timeline for the restoration of operations and essential services and activities. 4. Develop a plan to debrief faculty, staff and students post-event, and provide resources for assisting those in need of psychological, financial and social support. 5. Establish a structure for recording and reporting key activities, events, and decision made during the crisis and a method for evaluating the effectiveness of the execution of the emergency response once in recovery.
2.  Arnold Health Services	1. Communicate with McLean County Health Department and BroMenn Regional Hospital regarding planning and monitoring of pandemic. 2. Conduct training sessions with security staff, Office of University Communications staff, essential staff of the university. 3. Monitor CDC, WHO and ACHA websites for updates and recommendations.  4. Compile a list of supplies that would be needed in an outbreak. 5. Identify storage for supplies.  6. Maintain a stock supply of necessary medications and equipment. 7. Work with Human Resources to establish a list of volunteers willing to be trained to assist in providing care for the ill.  8. Develop a list of duties that volunteers could assist with (i.e., answering the phone, moving supplies, delivering meals) 9. Develop a training plan for use of personal protective equipment. 10. Develop telephone triage protocol. 11. Develop a contingency plan for managing health care needs in the event that community human resources and supplies are exhausted.	1. Notify McLean County Health Department. 2. Notify Dean of Students office and Housing and Dining Services to establish number of potential contacts that may require isolation. 3. Distribute N95 respirators and other needed medical supplies to essential staff. 4. Develop a triage and treatment protocol that can be easily adapted once a case definition is established. 5. Develop signage and voice messages that give ill students directions about accessing services. 6. Develop a protocol for monitoring cases residing in university owned housing. 7. Develop a protocol for care of the deceased that addresses storage until transfer. 8. Develop a plan for administering mass immunization clinics.
3.  University Security	1. All officers undergo pandemic flu planning. 2. Alert Arnold Health Center/Emergency Consultation Team if encountering individuals with flu-like symptoms. 3. All officers are fitted for and trained on the use of respirators.	1. Implement a plan for transporting students to a quarantined location or hospital. 2. All security personnel receive respirators and other needed medical supplies. 3. Equip security vehicle with disinfectants, surgical masks for those being transported, gloves and hazard waste bags.	1. Secure buildings and post signage provided by Emergency Response team. 2. Assist Arnold Health Center and/or Emergency Response Team.  (Chuck Adam/George Guminski will communicate orders). 3. Assist with the storage of the deceased pending transport.
4.  Physical Plant staff	1. Define building ventilations systems and work with ORL in determining appropriate locations for quarantine and isolation. 2. Essential staff are fitted and trained on the use of N95 respirators	1. Essential staff receive respirators from Arnold Health Services 2. Arrange for additional medical waste pickup 3. Contract with hazardous material company for professional cleaning and establish a plan for cleaning quarantined locations and then all buildings	1. Execute plan for professional cleaning of quarantined facilities
5.  Human Resources	1. Coordinate the identification of essential personnel and ensure that departments are properly depth charted. 2. Encourage faculty and staff to update emergency contact information. 3. Educate faculty and staff about sick leave policy.  Establish policies regarding sick leave that ensure compliance with public health recommendations. 4. Establish return-to-work guidelines consistent with health recommendations. 5. Establish a system by which employees suspected of exposure contact a central office for reporting illness.	1. Communicate in various formats options for support (i.e. Employee Assistance Program, community resources) 2. Prepare at-home guidelines that address telecommuting issues. 3. Assist in the recruitment of volunteers and identification of cross-training needs.
6.  President’s Office	1. Establish guidelines for updates on information related to pandemic flu. 2. Educate Board of Trustees on the university’s response plan 3. Get fitted and trained on the use of respirator	1. Establish plan for updating Board of Trustees regarding university plans for continuity.	1. Authorize temporary suspension of classes and/or activities
7.  President	1. Educate Board of Trustees on the university’s response plan. 2. Define expectations for how                                  often notification and information should be shared. 3. Get fitted and trained on the use of the N95 respirator	1.  Decide when movement on and off campus (i.e. business travel, study abroad, mass gatherings) should be restricted.  Enact restrictions. 2. Receive respirator from Arnold Health Services.	1. Authorize temporary suspension of classes and/or activities.
8.  Office of University Communications	1. Draft internal and external bulletins and announcements regarding spread of pandemic 2. Establish systems for notifying essential personnel, university personnel and students when emergency plan must be implemented (i.e. phone, website, media notification)	1. Establish a central reporting plan for daily monitoring of the prevalence of the illness in BN and on campus. 2. Provide information to the campus community on the status of the disease on campus, travel advice, health resources in case of emergency. 3. Work with International Programs and faculty members to identify individuals who can act as translators in the event that we need to communicate to parents of international students.
9.  Residential Life	1. Identify locations that could be used for quarantine, isolation and residences for those unable to travel.  Quarantine locations need to be locations without centralized ventilation systems. 2. Develop a plan for closure and evacuation of campus residence halls. 3. Develop procedures for relocating students in order to meet the quarantine and isolation needs. 4. Develop plans with physical plant for ongoing housekeeping services.	1. Stock pile cleaning and disinfecting supplies, facial tissues, toilet paper and hand towels. 2. Establish communication protocols with Arnold Health Services for reporting illness in the residence halls. 3. Formulate and rehearse plans to address anticipated student needs ranging from delivery of food and medication to providing support.  4. Introduce students to the website for reporting temporary contact information	1. Evacuate the residence halls and secure the student belongings and university property. 2. Ensure that all pets (i.e., fish) are taken home. 3. Dispose of any perishable items in student rooms.  4. Turn over Harriett Rust house for use of work-to-home quarantined health care workers from Bromenn.
10.  Institutional Technology	1. Establish a web-based system by which student can report temporary contact information in case of evacuation. 2. Work with university communications to identify the best means for communicating with students, faculty, staff and parents.	1. Work with university communications to post updates and notifications.	1. Work with university communications to post updates and notifications.
11.  Academic Affairs	1. Develop policies and guidelines to address academic concerns of students and faculty members absent from classes due to illness or quarantine. 2. Develop alternative procedures for completing coursework as available (i.e. web-based completion, assignments delivered via internet or mail). 3. Develop a policy for the continuation of work in research labs and establish a plan for the care of lab animals or storage of specimen needing special conditions during high absenteeism. 4. Work with VP for Business and Finance to recommend trigger points for restricting movement on and off campus (i.e. business travel, study abroad, mass gatherings). 5. Develop guidelines for temporary closure of study abroad and May term travel programs.	Enact polices as needed.	1. Enact policies and procedures as available.
12.  International Programs	1. Develop procedures for monitoring student travelers entering the campus from affected regions and providing information to health services. 2. Develop a plan for communicating with international students and their families regarding travel restrictions and re-entry. 3. Develop a plan for communicating with students who are studying abroad or plan to study abroad. 4. Develop guidelines for temporary closure of study abroad programs. 5. Communicate with study abroad partners about planning procedures for shelter-in-place, closure decisions, and resources for assisting students who are restricted from traveling home.	1. Enact plans as appropriate. 2. Work with university communication to organize translators for communicating with parents of international students.	1. Enact plans as appropriate. 2. Provide ongoing support to students unable to travel home (i.e. by phone and email)
13.  Dining Services	1. Compile a list of non-perishable food items and drinks, including water that could be stockpiled in an emergency. 2. Create a plan for feeding students who would not be allowed to travel (i.e. international students, potentially national students) for a 5-8 week period.  3. Create a plan for food delivery for quarantine, isolated and work-to-home quarantined staff.  4. Train all staff on the importance of hygiene and self-protection in prevention of illness.	1. Essential staff members fitted with a respirator and trained in its use.	1. Work with volunteers to deliver food to quarantined, isolated and work-to-home quarantined staff, and university personnel attending to the ill.
14.  VP Business and Finance	1. Discuss the potential financial ramifications of a pandemic and estimate the impact and emergency funding source to cover purchases and business continuation. 2. Collect information from departments regarding material needs and potential stockpiling. 3. Develop procedures for rapid procurement and payment for supplies, equipment and services. 4. Develop a plan for the continuation of payroll and accounting operations in the face of high employee absenteeism. 5. Work with Provost to develop guidelines to restrict movement on and off campus (i.e. business travel, travel abroad, mass gatherings).	1.  Enact procedures as necessary.	1. Communicate with EIIA and other necessary offices.
15.  Admission and Financial Aid	1. Establish a plan for reviewing applications and financial aid in the absence of face-to-face communication. 2. Establish a plan to interview potential students without an on-campus visit.  3. Discuss contingency plans for issues dealing with financial aid, withdrawal from school due to illness and factors related to tuition and registration.
16. Dean of Students	1. Communicate with students and their parents regarding the university’s planned response to the spread of the flu.	2. Communicate with families of students who are ill or stranded.  Respond to their needs as necessary.	1. Communicate with families of deceased students.  Arrange for their needs.

Missing Person’s Protocol
Illinois Wesleyan University

Purpose

To establish policies and protocols for the Illinois Wesleyan University community regarding the reporting, investigation and required emergency notification when a student is deemed to be missing. This policy and coinciding protocols are guided by the Higher Education Opportunity Act, 20 U.S.C.S. § 1092; 42 U.S.C.S. § 5579.

Definition of a Missing Student

For purposes of this policy, a student may be considered missing under a variety of circumstances. These circumstances may include but are not limited to being overdue in reaching a specific location, on or off campus, past their expected arrival time; concerns for safety based on prior knowledge of mental or physical health issues or other extenuating life circumstances; and/or additional factors that lead university staff to believe s/he is missing, and a check of their residence supports that determination.

Notification to Students

Illinois Wesleyan University students have the option to identify an emergency contact, which would be contacted by the institution if there is reason to believe that the student is missing or otherwise believed to be in danger. The student may provide a telephone number for that contact on the “emergency contact” card completed through the Office of Residential Life. This information is kept in a locked location in the student’s residence hall. It is the responsibility of the student to ensure that the contact information is updated and accurate.

Students who are under 18 years of age and are not legally deemed an emancipated minor will be informed that their parent or legal guardian will be notified upon reasonable belief that they may be missing. Notifications will be handled by the Dean of Students Office.

Procedures for Reporting and Investigating Missing Students

If it is suspected that a student is missing, a preliminary check of the student’s residence, calls to the resident’s room and/or cell phone, review of student ID card use, class attendance and conversations with roommates, suitemates, community members and friends will occur.

Campus Security, Bloomington Police Department, Office of Residential Life, Dean of Students Office and the Emergency Consultation Team member may participate in the investigation. Formal reporting will occur through the Bloomington Police Department. The Dean of Students or designee will make notification to the emergency contact designated by the student if the student is deemed missing through the preliminary check. This notification will be made within 24 hours of that determination.

If the student is located and their status and well-being have been verified, the student will be instructed to contact the concerned party and designated emergency contact. The Dean of Students Office should also be notified of their status.