Housing is not generally provided for the Thanksgiving break, Winter break, Spring break or May Term break; halls close for each break and reopen after the break ends. Students whose permanent home is more than 450 miles away from campus, students with an essential on-campus job, students who have a musical or athletic event or students with academic commitments may request break housing through their Residence Director. Failure to return a break housing key by 5 PM the day after the break ends will result in a complete recore of the break door and a corresponding charge made to the account of each student who failed to return a break key.
Occupancy for any academic term terminates 24 hours after a student's last final examination for that term or the times indicated above, whichever comes first. Special exceptions are made in the case of graduating seniors allowing them to stay in their rooms through the Commencement weekend.
It is inevitable that a number of students will be required to return to campus before their officially scheduled Fall move-in date (August 21 for first-year students; August 25 for upper division students). The Office of Residential Life accommodates requests for early arrival to the extent possible. The standard charge associated with an early arrival is $25 per night from the time a student or a student's belongings occupy the space, with the maximum charge not to exceed $200.
Requests for early arrival should be made with as much lead time as possible so that communication may take place between the Office of Residential Life, Physical Plant, the Office of Summer Conferences, the Main Desk, and all other affected areas. It may not be possible to provide accommodations in cases where fewer than ten (10) business days notice are provided. If an early arrival is accommodated with short notice, students should bear in mind that the room may not be fully cleaned or prepared to normal standards.
Meals are typically not provided for students who choose to arrive early, although arrangements may be made for students involved programmatically, such as athletes or Turning Titan Staff.
Specific guidelines exist for students who fall into the following broad categories:
Summer housing. Students who reside in summer housing transition to fall spaces in early August in accordance with summer housing guidelines. The early arrival charge for summer residents is incorporated into the summer housing costs.
Academic commitments. Students returning to participate in an academic commitment, such as orientation, a musical or theatre rehearsal or event, a student teaching commitment, or any other event that is required to fulfill a curricular expectation are allowed to return the day before the commitment begins.
Campus work. Students who request an early arrival to begin work on-campus full-time may do so without charge during the full week before the start of classes. Early arrival charges will be waived beginning the day before the work commitment begins, but no earlier than August 19. Students whose campus work begins before August 19, will be incorporated into the summer housing program and assessed the appropriate associated charges.
Athletes. Athletes participating in fall sports may arrive as indicated by the coaching staff, typically on the day of or the day before the team's first scheduled practice.
Significant travel distance. Students who reside more than 450 miles from campus may request an additional day before standard move-in or their first commitment to help accommodate family travel needs. Students who return to campus from outside the United States are allowed to return up to five additional days before standard move-in or their first commitment to help account for international travel itineraries and minimize the effects of jet-lag. Submission of travel itineraries or ticket stubs may be requested so that travel dates can be verified before charges are waived.
Student organization leaders. With permission from an advisor, leaders of Registered Student Organizations (RSOs) may arrive on campus beginning August 20. Each organization will be charged the appropriate arrival fee that corresponds to their leadership's arrival. Organizations are encouraged to plan for this expense in their yearly budgets.
Limited storage of personal items is provided only as a convenience, and is made available to those students who reside more than 450 miles away from campus. Permission to store belongings in an IWU residence hall does not insure the security of a student's property from damage, theft or loss. Storage is located in Munsell, Martin, and Pfeiffer Halls, and is provided on a first-come, as-available basis. No promise is made that even students who have a legitimate storage need will be provided with storage space once designated spaces are full. Students are encouraged to take as many of their belongings home as possible so that all students with a need will have access to storage space.
To store items, students must make contact with a given Residence Director to determine the availability of space remaining in the hall of choice. It is important to recognize that most requests for storage take place during check-out, which is a very busy time for Residential Life staff. Confirmation of a storage appointment should be made with the appropriate RD at least 72 hours before a student expects to actually place items in storage; storage requests provided with less than 24 hours notice may be unable to be accommodated based on the availability of staff.To retrieve items, students must make contact with the Residence Director of the facility where their items are stored. Most storage retrieval appointments will be made when residential life staff are on-duty, usually in the evening hours. Confirmation of a storage appointment should be made with the appropriate RD at least 24 hours before a student expects to retrieve items from storage.
Each student who meets the criteria may place up to six containers in storage. All belongings placed in storage must be stored in sealed containers (typically cardboard boxes) that fall within UPS shipping guidelines. This excludes many plastic storage containers that are unable to be completely sealed or shipped. Items that cannot be secured in boxes, such as furniture pieces and carpets are not allowed in storage. In the event that a student does not return to campus, and alternate arrangements for item retrieval cannot be made, stored belongings will be shipped through UPS to the student's permanent address of record and his/her IWU account will be billed for the associated charges. Students are not allowed to store items that violate University or Residential Life policies or state or federal statutes.In addition, flammable items, food and perishable items, and items which pose a danger or health risk are prohibited.For students who do not qualify for campus storage or who need additional storage, contact should be made with storage companies in Bloomington-Normal.
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