Housing Requirements
2012-2013 (2013-2014 Coming soon)

 

Charges, Reservations and Refunds Part-Time Students
Appeals to Housing Charges Residence Hall Activity Fee
Greek Chapter Houses Meal Plan Changes
Moving Off Campus  

Charges, Reservations and Refunds

Students are required to live in University-approved housing (residence halls or Greek chapter houses) for four semesters.  Housing contracts are signed for both the Fall and Spring semesters during the current academic year.

The following charges apply for students living in residence halls:

Room Type Formula Semester
charge
Standard multiple occupancy Base $2792
Harriett double occupancy Base + $564 $3356
Harriett triple occupancy Base + $372 $3164
Designated single Base + $488 $3280
Super single
"Double as a single"
Base + $1116 $3908

Please consult the University Catalog for a more detailed breakdown of charges for each semester.

Fall 2012, Incoming students

Housing information is sent to incoming first-year students beginning in January, 2012. Incoming students must complete the Residence Hall Housing Contract prior to June 1, 2012. All housing assignments are made chronologically by admission contract date. Residence Hall Housing Contracts completed after July 1, 2012 will be prioritized by date of receipt. Roommate requests must be made mutually and listed on the online Residence Hall Housing Contract. Confirmation of assignments and roommates will be emailed to incoming first-year students on or before July 15, 2012. Confirmation of assignments and roommates will be mailed to incoming transfer students on or before August 1, 2012.

Fall 2012, Returning students

Information regarding the housing selection and lottery process for the upcoming year is sent to returning students in mid January. Returning students must complete the Residence Hall Housing Contract online by March 1, 2012 to receive a lottery number and be eligible to participate in the housing lottery process.

Students not planning to return to University housing for the Fall semester must complete an online request prior to March 1, 2012. There is a $200 charge attached to student accounts in the Business Office for room reservations canceled after April 1, 2012. Returning students not pre-enrolled for classes by July 1, 2012 forfeit their room reservations on that date.

Spring 2013, Returning students

Students not planning to return to University housing for the Spring 2013 semester must complete an online request prior to December 1, 2012. Exceptions for canceling housing after one semester includes participation in an off-campus study program and inactivation from the University, including graduation or school transfers.  Students are not allowed to cancel the housing contract to move off-campus or into a Fraternity or Sorority House mid-year.

Fall 2013, Incoming students

Housing information is sent to incoming first-year students beginning in January, 2013. Incoming students must complete the Residence Hall Housing Contract prior to June 1, 2013. All housing assignments are made chronologically by admission contract date. Residence Hall Housing Contracts completed after July 1, 2013 will be prioritized by date of receipt. Roommate requests must be made mutually and listed on the online Residence Hall Housing Contract. Confirmation of assignments and roommates will be emailed to incoming first-year students on or before July 16, 2013. Confirmation of assignments and roommates will be mailed to incoming transfer students on or before August 1, 2013.

Fall 2013, Returning students

Information regarding the housing selection and lottery process for the upcoming year is sent to returning students in mid January. Returning students must complete the Residence Hall Housing Contract online by March 1, 2013 to receive a lottery number and be eligible to participate in the housing lottery process.

Students not planning to return to University housing for the Fall semester must complete an online request prior to March 9, 2013. There is a $200 charge attached to student accounts in the Business Office for room reservations canceled after April 1, 2013. Returning students not pre-enrolled by July 1, 2013 forfeit their room reservations on that date.

Appeals to housing charges

        Students are able to appeal assessed housing charges for the following reasons:

  • Charges were assessed in error
  • Extreme circumstances warrant exemption from assessed charges
  • Assessment of charges did not follow institutional process
  • New information exists that would influence assessment of charges

    Appeals must abide by the following conventions:
  • Must be in writing
  • Must be submitted within 60 days of the assessment
  • Must cite the grounds (numbered above) upon which the appeal is based
  • Must make explanation of the associated circumstances to fully inform the deliberation of the Housing Appeals Committee.

The Housing Appeals Committee is drawn from the following individuals and groups: the Business Office, Panhellenic Council/Interfraternity Council, ORL Advisory Committee, ORL Professional Staff, Associate Dean of Students.  The Committee is co-convened by the Assistant Director of Residential Life and the Director of Fraternity/Sorority Life who serve as non-voting members. This group meets quarterly in October, January, April and July and hears appeals submitted prior to the first day of the month during which the meeting takes place. Students will be notified of the committee's decision within two weeks of the Housing Appeals Committee meeting or by the end of the month in which the meeting takes place, whichever is earlier. Students should decline payment of billed charges associated with an appeal until a final decision is made.

Greek Chapter Houses

Upperclass students with social Greek affiliation and two semesters of residence hall living are required to live in their fraternity or sorority chapter houses and board in the fraternity or sorority house dining rooms, where available. Residential fraternity and sorority chapters are grounded in the philosophy of living ideals‚ the daily practice of personal embodiment, in attitude and behavior, of the founding values of the chapter, and the cyclical passing down of chapter foundations and ideals from active members to new members by the act of living together over time as brothers or sisters.

Fraternity and sorority chapters at IWU that choose a residential focus are expected to self-manage the chapter and chapter members at a heightened level. Residential expectations of such self-governance include ongoing recruitment of new members to maintain chapter numbers appropriate to fill the housing space assigned. In cases where chapters recruit beyond their ability to house members within the chapter house, and the house fills to 100% capacity with members, the Office of Residential Life will assist in providing residence hall housing for the remaining members, as space allows.

Moving Off Campus

Students who have four semesters of University-approved (Residence Hall or Greek Chapter House) housing history are eligible to apply to live off-campus. Married students, students with medical or mental health conditions that cannot be accommodated in University-approved housing, or students living with their parents and commuting to campus may also apply for off-campus housing. In any of these cases, permission must be obtained through the Office of Residential Life by completing an online request form and further documentation may be required for some claims.  Applications from students affiliated with Fraternities and Sororities with University-approved housing will be forwarded to the Office of Fraternity and Sorority Life for final approval.

Students returning to campus from an off-campus study program or from a period of inactivity may submit an application for off-campus housing during the Spring term.  The submission of an off-campus housing application is not a guarantee of approval. Students should wait for written approval from the Office of Residential Life before signing any leases or rental agreements for off-campus housing.

Students who are eligible for off-campus housing must submit an online request.  Applications are available online and approval will be granted on an ongoing basis, beginning in November each year.

For... Requests received after... will be subject to ...
Fall 2012 May 15, 2012 $200 late charge
Spring 2013 December 1, 2012 $200 late charge
Fall 2012 May 15, 2013 $200 late charge

Students currently living off campus can either submit an online request or email to ORL with updated address and phone number by July 15th to avoid the $200 late charge.

For students who choose voluntarily to live off-campus, financial aid is usually limited to tuition and fees.

University-administered off-campus housing options

Illinois Wesleyan University provides a university-administered off-campus housing option for students.  East Street Apartments is a six-unit building located adjacent to campus.  • East Street Apartments is a six-unit building located adjacent to campus.  Each unit has two bedrooms (10’ x 13’), a full kitchen, bathroom, and large living/dining room (14’ x 21’); kitchen appliances are provided, as well as a window air-conditioner, but units are otherwise unfurnished.  Units were fully renovated with new carpet, windows, cabinets and paint in 2008.  Utilities are the responsibility of residents.

Students who choose off-campus housing from IWU are provided an 11-month lease starting August 1 through June 30 of the following year.  Charges are assessed to student accounts on a semesterly basis.  Although available, no meal plan is required for students living in IWU-administered off-campus housing.  Costs for off-campus units are listed below:

Unit type Semesterly
charge
East Street Apartments: 2 residents/unit $3356
East Street Apartments: 3 residents/unit $3164

For students who choose voluntarily to live off-campus, financial aid is usually limited to tuition and fees.

Part-Time Students

Housing is provided for part-time students only with the approval of the Office of Residential Life. Students who change from full-time status to part-time status during a particular term are expected to continue to live in University housing under the same policies and conditions affecting full-time students.

Residence Hall Activity Fee

Students living in residence halls pay a semesterly residence hall activity fee of $15, as established by the Residence Hall Association and the Office of Residential Life. This fee is billed directly to student accounts in the Business Office. The residence hall activity monies are used to fund Hall Council and Residential Life Staff programs throughout the year. These programs are designed to provide intentional social and educational opportunities for students living in the residence halls.

Meal Plan Changes and Information

All students who live in University residence halls are required to board in the Bertholf Commons. There are three meal plan options available:

Block Plan 175 175 Meals Per Semester with $125 Munch Money Per Semester

 - May Term - 40 Meals with $30 May Term Munch Money

Block Plan 130 130 Meals Per Semester with $200 Munch Money Per Semester

 - May Term - 30 Meals with $45 May Term Munch Money

Traditional 19 19 Meals Per Week with $75 Munch Money Per Semester

 - May Term - 19 Meals Weekly with $15 May Term Munch Money

Costs Each plan costs $3254 for the 2012-2013 academic year

Meal tickets are nontransferable as board charges are based on some expected absenteeism.  All meal plan changes must be submitted in writing by the student.  For Fall 2012, all changes must be made by August 30, 2012 by 4:00 PM.  For Spring 2013, all changes must be made by December 7, 2012 by 4:00 PM for Fall residents and by January 9, 2013 for new Spring residents.  

Students with uncommon severe food allergies or who practice specific religious preparation (i.e. Kosher or Halal practices) may apply for a waiver from the meal plan.  Documentation may be required to support the written request, as well as consultation with Dining Services and Health Services staff.  Vegetarian, vegan, and other health conscious practices can be supported through the board plan and are not eligible for a waiver.


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