Information for faculty on placing items on reserve
How do I place an item on reserve?
What is a reserve item? How does it differ from a course packet?
Reserve items are generally considered to be heavily used materials that supplement course curriculum.
Reserve items are usually NOT readings or materials you expect the students to have in hand for class participation or discussion. Such in-hand materials should instead be included in course packets in order to comply with copyright law.
How do I place an item on reserve?
- Begin planning your Reserve Collection well in advance.
- Complete the necessary Reserve Request Form.
- Please be sure to include as much citation information as possible and complete all information in order to expedite our processing of your requests.
- Supply a copy of your Reading List or Syllabus with the specific date or week for each reading. Without this information, we cannot guarantee items will be available in time.
- Comply with the Copyright Policy for Reserve items.
- Mail or bring the Reserve Request Form, your Reading List, and the materials to the Reserves Coordinator.
- If given adequate notice (as defined in the Faculty Reserve Memo sent to you each semester) the circulation staff will retrieve and/or make photocopies of materials owned by the library.
- You must supply a copy of any item not owned by the library. (Materials obtained through Interlibrary Loan may not be placed on Reserve according to consortium policy.)
- Quality of photocopies is very important in order for us to produce legible documents for students. Common problems include heavy black filling margins, black bleeding into the text, and text which fades away at the margins.
- If the material is already in electronic format, please email it directly to the Reserve Coordinator.
What information about Reserves is provided for students?
General information about reserves may be viewed at the main Reserves page.
What types of items may be used in the Electronic Collection?
Currently journal articles, book chapters and audio tracks are the primary formats that are used in the Electronic Collection. We are investigating the possibility of making audio and video clips available as well.
May I choose the collection in which my item sits?
Yes, you may recommend either the Electronic Collection or Traditional Collection for your course materials.
If you select the Electronic Collection, there may still be items that we must place into the Traditional Collection due to copyright or logistical reasons. If that occurs, we will put a note on the electronic course page for your class in order to notify students so that they may find the item in the Traditional Collection.
What is the advantage of using the Electronic Collection?
- Student and faculty surveys during the pilot implementation indicated that the students' use of Reserve materials increased when the items were available in the Electronic Collection.
- Students indicated that the items were more convenient to use.
- Multiple students may access the same reading in quick succession electronically.
- Students may access the electronic readings from a variety of locations, even at times when the library is physically closed.
Why are some reserves items put in the Traditional Collection?
Some photocopies are unacceptable for scanning and would result in an unreadable file for your students. We will automatically place those items into the Traditional Collection so they are available for use.
When do I need to submit items, so they are ready when needed?
Deadlines are set for each semester and are distributed via email to the Faculty listserv.
As a general guideline, plan to have materials compiled at least two weeks before the semester begins. If you determine that an item should be added to the collection after the first day of classes, please allow 3-5 business days for processing.
Traditional items are processed in the Illinet Online system and electronic items may require scanning prior to processing in the ERES system.
If you have a rush request, please contact the Reserves Coordinator or call 309-556-3728.
Why do you request a copy of my Reading List or Syllabus?
We request that you provide the assigned reading dates so we are certain we have the item available in time for the students to prepare for your class. Without this information we are unable to plan efficient workflow to handle the number of requests we receive.
What if the library doesn't own the item I want to put on reserve?
Consult with your liaison librarian to determine whether the library should purchase the item.
Allow 6 weeks for the item to be rush-ordered if the decision to purchase the item is made.
If the decision is made to not purchase the item, the liaison librarian will work with you to discuss options.
Be sure to indicate that the item is needed for reserves and supply the course number to expedite processing.
After careful examination of the copyright laws and consultations with experts in the field of copyright, we have interpreted the "fair use guidelines" to mean that we can use most copyrighted material one time without permission. After that, we need to request permission from the copyright holder.
In addition, we have taken certain steps to limit access to copyrighted materials, including providing password protection for these materials, disallowing searching for materials by author or title, and restricting viewing privileges of these materials to those in the Illinois Wesleyan University community.
Copyright applies to materials in both Traditional and Electronic Collections. For specific policy, see the Reserve Copyright Policy.
How long does it take for materials to become available electronically?
As with the Traditional Collection, this varies. At the beginning of the semester, when many materials are being placed on reserve at once, a two-week lead time is recommended. During the semester, this lead time can be reduced to between 3 and 5 working days.
Items currently in electronic format and web links can be added much more quickly than documents that have to be scanned.
We do our best to accommodate last minute requests, but late submissions may not be available for your classes.
Are electronic items at the Circulation Desk?
Not necessarily. Materials that convert well to electronic formats will not be duplicated in the Traditional Collection.
May I have copies of student papers put on Reserve?
Yes, this is an ideal use of the Reserve Service, particularly the Electronic Collection, if you have asked for and received the students' permission.
Please send us an electronic copy of the student's paper either via email or on diskette. Be sure to follow the time allowances in order for us to process the items.
What URL do I use to link my webpage to E-Res for my students?
1. Go to Adobe's website
2. Fill out system information for your computer, name and email address.
3. You will be directed to a download site for the Reader version appropriate to your system's configuration.
4. Follow the instructions on your screen to download the file, taking note of the name and location where the file will be saved on your own computer.
5. After the download is complete, locate and double-click the newly downloaded file.
6. Follow installation instructions on your screen.
7. The installation procedure will ask you to read and accept the Electronic End-User License Agreement.
Once the Reader has been installed, it will automatically launch every time you open a Portable Document Format (PDF) file.
If problems occur during the download or installation and you want additional assistance, please contact the Information Technology Unit at x3900.
Contact the Reserves Coordinator.
Coordinator: Amy Sutter
Email: asutter@iwu.edu
Telephone: (309) 556-3728
Office Hours: Monday through Friday, 7 am– 11 am, 12 pm– 3 pm|
This service is maintained by The Ames Library. Please contact us with any problems or suggestions. Last revised: August 31, 2006 |