FRATERNITY & SORORITY LIFE POLICY HANDBOOK

Effective Date: 08/01/2011


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Introduction
Policy Statements
Definitions
Procedures for Council Management
Procedures for National Fraternity/Sorority Expansion/Extension
Procedures for Local Fraternity/Sorority Expansion/Extension
Fraternity and Sorority Recognition
Privileges of Recognized Fraternities/Sororities
Procedures for Registration
Minimum Expectations
Cause for Review of Recognition
Roster Rules
Social Event Registration
Housing Policies



INTRODUCTION

The mission of the Office of Fraternity & Sorority Life is to function as an integral co-curricular aspect of the University open to all students with a central focus the personal development of the fraternity and sorority community members as responsible members of the Illinois Wesleyan University and Bloomington/Normal communities through a commitment to academics, service, leadership and fellowship.

The Office of Fraternity and Sorority Life provides opportunities for students in fraternities and sororities to grow and develop through active participation in their organizations. Through advisement, services, and educational programs we seek to ensure that all members have a safe undergraduate experience of high quality that reinforces the founding principles of fraternities and sororities: scholarship, community service, leadership, campus and community involvement, and sisterhood/brotherhood.

Once a member, students will find varied opportunities for growth as young adults in fraternities and sororities. Through positions of leadership in the chapter, students learn life skills that will be invaluable upon graduation. Participation in service projects and raising funds for philanthropic charities provide students with the opportunity to make a difference in the lives of others.

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POLICY STATEMENTS

The Division of Student Affairs is committed to the recruitment and retention of a diverse and qualified student body, and to providing services that enhance their personal development and contribute to the fulfillment of their goals. The following procedures contribute to the implementation of this policy.
Illinois Wesleyan desires to continue its healthy working relationship with the fraternity and sorority community and all of its member organizations. By maintaining a clear set of guidelines for the registration and recognition of those groups, the university will keep open those existing channels of communication and support.

These policies and procedures shall be in conformity with the Guidelines and Procedures for the Governance and Registration of Student Organizations, as published in the Student Organizations Handbook, as well as the Student Policies and Regulations, as published in the Illinois Wesleyan Student Handbook.

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DEFINITIONS

Office of Fraternity & Sorority Life (FSL) . The Office of FSL is the Illinois Wesleyan Student Affairs administrative office which provides education, programming, support and assistance with the discipline process for the activities of the Fraternity and Sorority Governing Councils including the IFC, NPC, and NPHC, the individual student leaders of these councils, each of the individual fraternities and sororities and their student leaders. The Office of FSL serves as liaison to Illinois Wesleyan and Bloomington in affairs affecting the fraternity and sorority community. The Office of FSL also supervises the activities of the Order of Omega Leadership Honor Society, Gamma Sigma Alpha Academic Honor Society, and the Fraternity & Sorority Programming Board.

Fraternities and Sororities . Fraternities are college men's organizations. A women’s fraternity or sorority is an organization of college women. Both fraternities and sororities encourage scholarship among members, social interaction, leadership and friendship. They also participate in university-wide events, and contribute to community service projects.

Fraternity & Sorority Governing Councils . These bodies are representative councils of member fraternities and/or sororities. Each council is housed within and supervised by the Office of FSL. All social fraternities and sororities are required to maintain membership in the most appropriate governing council. Illinois Wesleyan currently supports Fraternity and Sorority Governing Councils as listed below.

  1. Interfraternity Council (IFC), 1934 . The IFC is the governing body for fraternities associated with the National Interfraternity Conference (NIC) and the Fraternal Leadership Association (FLA). Included among its main responsibilities are promoting membership recruitment in the spring and fall and operating a student judicial system for its member fraternities. Listed alphabetically, including the year the local chapter was founded, they are: Acacia (1957), Phi Gamma Delta (1866), Sigma Chi (1883), Tau Kappa Epsilon (1899), and Theta Chi (1926).
  2. National Pan-Hellenic Council (NPHC) .  The NPHC is the governing body for all fraternities and sororities which are affiliated with the National Pan-Hellenic Council, Inc. The council serves as a coordinating body for all social activities, workshops, seminars and philanthropic work in which its member fraternities and sororities are engaged.
  3. College Panhellenic Council (CPH), 1910 . The CPH is the governing body for all sororities affiliated with the National Panhellenic Conference and any local sororities who have gained associate member status. It serves as coordinator and sponsor of various educational and social programs and membership recruitment activities, and promotes cooperation among its member sororities. Listed alphabetically, including the year the local chapter was founded, they are: Alpha Gamma Delta (1914), Kappa Delta (1908), Kappa Kappa Gamma (1873), and Sigma Kappa (1906).

Membership Definitions . Membership in a fraternity or sorority at Illinois Wesleyan includes, but is not limited to the following:

  1. New member, Associate or Candidate for membership . Any combination of the following activities will provide evidence that a person is a new member, Associate or Candidate for membership:
    1. Has been offered and accepted a bid (invitation to join),
    2. Is fulfilling academic requirements within the organization,
    3. Has an open invitation to all Chapter events (social functions, service events, etc.),
    4. Can be found on the chapter phone list, roster or composite picture,
    5. Attends organization meetings,
    6. Studies fraternity/sorority information,
    7. Acquires signatures of its members,
    8. Is assessed fees by the local and/or national organization,
    9. Wears or buys paraphernalia associated with the fraternity/sorority organization,
    10. Participates in university events/activities such as intramurals, Homecoming, or Greek Week with the fraternity/sorority, or,
    11. Participates in service activities with the organization.
  2. Active, Initiate or Member . Any combination of the following activities will provide evidence that a person is an Active, Initiate or Member:
    1. Has completed pledgeship, or the associate/new member education program, or the membership intake process and has been introduced to the ritual of the organization through initiation or other means,
    2. Is fulfilling academic requirements within the organization,
    3. May attend all Chapter events (social functions, service events, etc.),
    4. Can be found on the Chapter phone list, roster, or composite picture,
    5. Is assessed regular dues to the local and/or national organization,
    6. Attends organization meetings,
    7. Has a vote in Chapter business,
    8. May hold an office or committee chair in the organization,
    9. May be an official representative of the organization,
    10. Participates in the education and training of the pledges, new members, associates, or candidates for membership, and,
    11. Participates in university events/activities such as intramurals, Homecoming, or Greek Week with the fraternity/sorority.

**Hazing, at any level of membership in the organization, is strictly prohibited at Illinois Wesleyan. For further definitions and policies regarding hazing, refer to the Illinois Wesleyan Code of Student Conduct.

Definition of a Chapter Activity . An event will be considered a chapter-sponsored activity under any one or more of the following conditions:

  1. The organization has a financial commitment to the event,
  2. Officers and/or members of the organization have spent time in an organization meeting planning or preparing for the event,
  3. The organization has provided representatives of the organization to facilitate the planning, preparation and/or implementation of the event,
  4. The event is advertised and the advertisement makes any mention of the fraternity or sorority,
  5. The chapter creates or causes to be created any promotional materials for the activity, including t-shirts, cups, etc.,
  6. The chapter is involved in any fashion with the sale of tickets for the activity or the sale of promotional items which mention the activity,
  7. Transportation to the activity is provided by the chapter,
  8. The chapter provides maps, information, invitations or tickets to the activity for its members and/or guests,
  9. The activity is listed on the chapter's calendar of events, or,
  10. Any reasonable observer would associate the event with the chapter. Most national organizations do not use a hard or precise number or percentage of members to determine if an event is a chapter event so use your best judgment.

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PROCEDURES FOR GOVERNING COUNCIL MANAGEMENT

The Office of FSL will provide education, counseling, programming support and administration for the activities of the Governing Councils including the IFC, NPHC and PHC, and the individual student leaders of these councils. Illinois Wesleyan will provide office and meeting space, administrative supplies and equipment, and administrative guidance and support, as available.  The Governing Councils shall be recognized as Registered Student Organizations, and will receive all of the responsibilities and privileges included with that designation. Each Governing Council shall maintain an approved constitution, by-laws and rules (CBR), which must be submitted to file each time they are changed, by the Director of Fraternity & Sorority Life.

Officers of the three Governing Councils and the two honoraries should be elected representatives of the students they govern and the Programming Board Directors shall be appointed by the Office of FSL; however, the Director of Fraternity & Sorority Life shall actively monitor their conduct related to their official duties while in office, and may recommend to the appropriate council standards board to remove any officer for violations of university code of conduct, misappropriation of council funds, failure to maintain minimum academic standards, failure to execute stated duties in the appropriate constitution, failure to meet in the one-on-one with the appropriate Council Officer/Advisor, or severe violations of accepted ethical standards only after a Performance Improvement Plan has been attempted. If that action is taken by the standards board, the student may appeal the decision to the Assistant Dean of Students for Campus Life within 5 business days of the standard board’s decision.

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PROCEDURES FOR NATIONAL FRATERNITY/SORORITY EXPANSION/EXTENSION

Before a(n) (Inter)National Fraternity/Sorority interest group/colony will be recognized by the university, it must receive a written invitation from the university through its sponsoring inter/national office.  Any student organization seeking a Charter with a(n) (Inter)National Fraternity/Sorority must first obtain written approval from the university. In assessing a request for expansion/extension, the university, through the Office of FSL, will follow the expansion/extension procedures outlined in the appropriate council’s constitution and bylaws. Upon the completion of all requirements of the council expansion/extension procedures, official recognition may be granted to the fraternity or sorority by the university through the Division of Student Affairs, Student Life Committee.

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PROCEDURES FOR LOCAL FRATERNITY/SORORITY EXPANSION

Any group of students seeking to charter a local fraternity or sorority must follow the guidelines established by the Office of Fraternity & Sorority Life for Local Fraternity or Sorority expansion. Upon the completion of all requirements of the Office of Fraternity & Sorority Life, official recognition may be granted to the fraternity or sorority by the university through the Division of Student Affairs, Student Life Committee.

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FRATERNITY & SORORITY RECOGNITION

The recognition of each fraternity or sorority at Illinois Wesleyan must be maintained through the organization’s adherence to all policies and procedures further outlined in this handbook and all other related governing documents and policies maintained by the university, including but not limited to the Student Code of Conduct, the Student Handbook and the appropriate Governing Council Constitution, By-Laws and Rules.

Illinois Wesleyan may suspend or remove the recognition of any fraternity or sorority as necessary. Suspension or removal of recognition shall mean the loss of all rights and privileges further explained in this handbook. Illinois Wesleyan may suspend certain privileges of recognized fraternities or sororities as necessary and appropriate.

Membership in a Governing Council.
All social fraternities and sororities, local or national, are required to apply for, obtain, and retain membership in a recognized Governing Council. Membership in a Governing Council requires that the organization be in compliance with all rules and activities of that body.

Auxiliary Organizations.
Illinois Wesleyan does not allow and will not recognize auxiliary (little sister/brother) organizations. Recognized fraternities and sororities are prohibited from recruiting new members for, continuing support of, and recognizing auxiliary organizations.

New Member Period.
The New Member/Membership Intake Program for all chapters must adhere to the policies outline by the organizations National Headquarters or in the case of a local fraternity or sorority, must be less than eight (8) weeks in length. Fraternities and sororities must provide the Office of Fraternity & Sorority Life with following information PRIOR to the beginning of a new member class:

  1. The beginning date of the new member program or date the students are in process,
  2. Length of their new member education program,
  3. Summary of activities involved in their new member education program, which should include, but not be limited to:
    1. Formal pledging ceremonies,
    2. Regular occurring new member classes, meetings, etc.,
    3. Any new member specific activities such as big/little night, retreats, etc.,
    4. The dates of the week specified as Initiation Week.
  4. The firm, ending date of the new member program (initiation date) or date students will end process,

The chapter must also provide Director of Fraternity and Sorority Life with the names of any new members who are not initiated.

The following additional policies should be followed:

  1. All new members/pledges should NOT be required to reside at the chapter facility at any point during the week.
  2. All new members/pledges should NOT be required to turn over their keys, cell phones, or other personal possessions.
  3. All new members/pledges should NOT be required to modify their normal routines other than attending actual ritual ceremonies.  A ritual ceremony is defined as a ceremony that is pre-printed in the most recent edition of the ritual book provided by your International Headquarters.
  4. Unless during an actual ritual ceremony, there should be NO point in which a new member/pledge is restricted from speaking to others.  This would include limiting their use of cell phones, email, text messages, or Facebook and other social media. Obviously this would not include during an actual ceremony however during times outside of ritual ceremonies, this should not occur.
  5. Activities held Sunday through Thursday should end no later than midnight. Activities held Friday and Saturday should end no later than 1:00 am.

This list is not all inclusive meaning there may be other activities that should NOT be done such as paddling, consuming alcohol, etc. If you are curious as to the specific policies regarding the initiation rituals and hazing, please contact your I/NHQ for a complete break-down of your organization’s policies.

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PRIVILEGES OF RECOGNIZED FRATERNITIES & SORORITIES

  1. Recruitment.
    Recognized fraternities and sororities shall have the privilege of recruiting new members from the Illinois Wesleyan student body, whether through the times established by the Governing Council or on their own, either on the Illinois Wesleyan campus or elsewhere, provided that they adhere to all university policies and policies of the governing body to which they belong. Functions sponsored by the organization or any person acting on behalf of the organization for the purpose of recruitment shall be free of alcoholic beverages and controlled substances.  The use of intimidation by either secluding the person being recruited or using inaccurate information to persuade a person to accept membership shall be prohibited. Chapters shall verify the academic eligibility of all students before extending an invitation of membership.  At the time of acceptance, each new member must complete the online Fraternity & Sorority Life Membership Form within 72 hours.  Recognized fraternities and sororities may offer student membership only to students enrolled as full-time, a minimum of three (3) course units who are in good academic standing with Illinois Wesleyan. Students who are on academic probation, who have been conditionally admitted to Illinois Wesleyan, or who are early admit students concurrently enrolled in a high school, are not eligible for membership and may not be offered membership. Recognized fraternities and sororities may offer special membership to a local citizen or Illinois Wesleyan faculty/staff member who has made a significant contribution to the organization.
  2. Fundraising.
    Recognized fraternities and sororities may raise funds on and off the campus of Illinois Wesleyan. Whether raising funds on or off campus, they must follow all solicitation, posting and reservation policies as outlined in the appropriate documents.
  3. Utilization of Campus Facilities.
    Recognized fraternities and sororities will have the privilege of utilizing university facilities for meetings, functions, programs, and other appropriate activities provided that proper reservation forms are completed through the facility management and that all policies of facility use are followed. Failure to comply with facility use guidelines may restrict an organization from future use of that and other related facilities.
  4. University Sponsored Activities and Programs.
    Recognized fraternities and sororities will have the privilege of participating as a group, or in collaboration with other groups, in all university sponsored activities and programs. Good behavior and proper conduct will be expected at all times during these activities and the organization will be responsible for monitoring its members in attendance.
  5. Social Activities/Parties.
    Recognized fraternities and sororities will have the privilege of sponsoring and hosting social functions, parties and other similar events.  Social Activities, parties and similar events must comply with the risk management guidelines specified by the organization's Inter/National governing board and the Governing Council to which they belong. The possession and/or use of alcoholic beverages or other drugs must be consistent with any and all applicable laws, ordinances or rules of the state, county, city, and university. The sponsoring organization(s) will be held accountable for the actions of all members, new members, alumni and/or guests to any social function, party or similar event. All social events must be registered with the Office of Fraternity & Sorority Life as stipulated in the Social Event Registration policies.
  6. Office of Fraternity & Sorority Life.
    The Office of FSL will provide an official chapter mailbox to each recognized fraternity and sorority which should be checked at least once per week by an official of the organization for important university and university-related correspondence. The Office of FSL will make its staff available to all recognized fraternities and sororities and their individual officers and members for educational programming, officer transition, goal-setting and development, recruitment, alumni relations, volunteer services planning and personal, confidential counseling. The Office of FSL will provide manuals, handouts, videos, and computer-assisted program support as materials and equipment become available to all recognized fraternities and sororities.
  7. Fraternity Housing.
    Illinois Wesleyan currently offers group housing in six University-owned facilities. In order to be eligible for housing in these facilities, a fraternity must maintain recognition with the University.
  8. Sorority Housing.
    Illinois Wesleyan does not currently offer University-owned facilities to recognized sororities, although they are offered through privately-owned chapter houses. The University currently acknowledges these as approved University housing.  In order to maintain this housing status, a sorority must maintain recognition with the University.
  9. Philanthropic events, educational speakers and similar programs .
    Recognized fraternities and sororities will have the privilege of sponsoring and hosting philanthropic events, educational speakers and similar programs on the campus provided that all appropriate reservations have been completed and confirmed, necessary security has been arranged and is paid for by the organization. If chapters would like assistance in promoting these events, the Office of FSL should be notified thirty (30) days in advance of the planned activity.

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PROCEDURES FOR FRATERNITY & SORORITY REGISTRATION

All recognized fraternities and sororities at Illinois Wesleyan must update chapter information with the Office of FSL on an annual basis at the end of every semester of officer transition. REGULAR STUDENT ORGANIZATION REGISTRATION PROCESS MUST ALSO BE COMPLETED EACH SEMESTER.

  1. Chapter Information Updates .
    Fraternities and sororities will provide all information requested concerning the officers and advisors of the organization, and general chapter information using the forms provided by the Office of FSL. It is the responsibility of fraternities and sororities to complete the Fraternity and Sorority Life Officer Contact Update Form each semester.
  2. Membership Rosters .
    Fraternities and sororities will provide updated information on the current status of their members. Organizations will bear the responsibility of updating their rosters with the Office of FSL any time a change occurs between reporting periods. These records will be used to calculate chapter and community grade reports as well as council financial statements each semester. To remove any member from the organization's roster an officer of the organization must complete an FSL Roster Update Form updating the status of the member (i.e. "depledged", "suspended", etc.). For full details of the Roster Rules, see the Roster Rules section of this handbook.
  3. Advisor Contract.
    Fraternities and sororities must retain a member of the Illinois Wesleyan faculty or staff working full-time for the university as an organization advisor. Organizations will be asked to have their advisors sign a contract at the end of each fall semester expressing their commitment to serve. The Advisor Contract will describe in detail the duties of the Advisor. Organizations shall have thirty (30) class days to secure a new advisor, beginning on the received date of a written resignation of the current advisor, or from the due date of updated registration materials. Failure to show progress in working toward finding a faculty/staff advisor may result in the loss of the group's university recognition.
  4. Hazing Affidavit.
    Fraternities and sororities are required to file a signed statement of their understanding of the State of Illinois laws regarding hazing each semester. Chapter officers must read the statement to the entire chapter each semester and retain a copy for record-keeping and future programming.
  5. New Member Education Program .
    Fraternities and sororities are required to submit a copy of their most current new member education program or Membership Intake Procedures each fall within the registration packet. Both the mandatory program materials of the (inter)national organization and any locally developed support documents are required. If no significant changes have occurred since the last submittal, chapters may indicate this in writing and avoid sending another copy. Chapters are responsible for submitting updated programs that contain any changes which are created between the annual submission period. New member education programs must be congruent with Illinois Wesleyan's core values and educational mission. The Office of FSL will provide reference materials and personal guidance to any chapter officer working to update or revise the chapter's new member education program.
  6. Chapter Constitution & By-Laws.
    Fraternities and sororities are required to submit a copy of their most current chapter by-laws each year as part of the registration packet. If no changes have occurred since the last submittal, chapters may indicate this in writing and avoid sending another copy. Chapters are responsible for submitting updated by-laws that contain any changes which are created between the annual submission period. The Office of FSL will provide reference materials and personal guidance to any chapter officer working to update or revise the chapter's by-laws. Note: This information is confidential and will not be shared with other fraternities and sororities.
  7. Risk Management Program.
    Fraternities and sororities are required to submit a copy of their most current risk management program each year within the registration packet. Both the mandatory policy statements of the (inter)national organization and any locally developed support documents are required. If no changes have occurred since the last submittal, chapters may indicate this in writing and avoid sending another copy. Chapters are responsible for submitting updated risk management programs which are created between the annual submission periods. The Office of FSL will provide reference materials and personal guidance to any chapter officer working to update or revise the chapter's risk management program. Fraternities and sororities will be held accountable to all federal, state and local laws, the policies to which they subscribe and to those mandated by their (inter)national organization, their Governing Council and the university. The Director of FSL will be familiar with all relevant policies and work with advisors, headquarters and chapter officers to insure compliance.
  8. Academic Program.
    Fraternities and sororities are required to submit a copy of their most current academic program each year attached to the registration packet. If no changes have occurred since the last submittal, chapters may indicate this in writing and avoid sending another copy. Chapters are responsible for submitting updated academic programs which are created between the annual submission period. The Office of FSL will provide reference materials and personal guidance to any chapter officer working to update or revise the chapter's academic program. Fraternities and sororities are expected to provide support and guidance to their membership for the enhancement of academic achievement, and are expected not to interfere with the ability of the individual student to pursue a successful collegiate matriculation. The Director of FSL will work with advisors, headquarters and chapter officers to insure high standards in academic achievement.
  9. Other Reports.
    Other items may be requested from fraternities and sororities by the Office of FSL for programming or educational needs, such as a Chapter Events Calendar, an Alumni Relations Program, a Grade Release Form, or reports of New Members who were pledged or associated through open recruitment.

Chapters which have not submitted the minimum reports due by the specified deadline will accumulate a fine of $10 per day until the necessary paper-work is submitted, will have all facility reservations placed on hold, and will be removed from the list of Registered Fraternities & Sororities eligible to participate in university sponsored programs.  All fees and fines must be paid in full before the fraternity & sorority registration process is complete.

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MINIMUM EXPECTATIONS

Believing that fraternities and sororities contribute in multiple ways to campus life and higher education, the Office of Fraternity & Sorority Life has established the following standards as minimum expectations of collegiate chapters chartered at Illinois Wesleyan University.  Our chapters will enhance and promote each member’s development and learning by achieving each of the following minimum standards.

  1. Positively affecting intellectual development by placing high value on education, academic performance and intellectual development. The following minimum standards for chapters are:
    1. Chapter (member and new member) cumulative GPA meets or exceeds a 3.000 GPA each semester.
    2. Providing, co-sponsoring with another fraternity, sorority and/or campus organization or attending campus-sponsored program on academic programming that may include but not be limited to teaching study skills, providing tutoring, and similar programs at least once per semester.
    3. Each chapter shall have an active Faculty Advisor. Active is defined by assisting with the chapter’s academic programming and scholarship goals at least once per semester.
  2. Instilling the values of their organizations and their host institution by integrating their values, missions and standards throughout their collegiate chapter organizational and programming structure. The following minimum standards for chapters are:
    1. Providing information on underage drinking and alcohol and substance abuse at least once a semester.
    2. Enforcing it’s inter/national organization’s policies on alcohol and social event planning guidelines/policies.
    3. Abiding by all federal, state and local laws related to alcohol and substance use.
    4. Complying with the fire/safety inspection regulations (housed chapters) of its inter/national organization and host institution.
    5. Providing at least one (1) values education program annually.
  3. Developing leadership skills and abilities by placing high value on the development, support and mentoring of leaders. The following minimum standards for chapters are:
    1. Providing, co-sponsoring with another fraternity, sorority, and/or campus organization or attending a campus-sponsored program on leadership development at least once annually.
    2. Requiring at least one (1) chapter officer to attend the inter/national organization’s annual Convention/regional Leadership Conference.
    3. Encouraging chapter members to maintain active and engaged membership in other campus organizations, activities and/or projects.
    4. Having at least one (1) local alumnus/a serving as an advisor. In communities where local alumni/ae are not available to serve as advisors, a chapter shall rely on a faculty advisor. An advisor and chapter leader shall periodically engage in dialogue with university officials.
  4. Developing positive relationships (brotherhood/sisterhood) by placing a high value on respect for others, human dignity, cultural diversity and self-worth. The following minimum standards for chapters are:
    1. Adhering to it’s inter/national policies regarding hazing.
    2. Executing a new member program consistent with the inter/national organization’s values that positively introduces new members to the fraternity/sorority community.
    3. Participating in at least one (1) campus-sponsored program annually that promotes the campus’ multicultural climate.
    4. Providing, co-sponsoring with another fraternity, sorority, and/or campus organization or attending a campus-sponsored program on health and wellness at least once annually.
  5. Developing citizenship through service and outreach by placing high value on community and philanthropic service. The following minimum standards for chapters are:
    1. Engaging in a minimum of one (1) community service project of hands-on assistance each semester.
    2. Engaging in a minimum of one (1) philanthropic service project raising funds for a charitable organization annually.

Meeting Minimum Expectations . To satisfy a minimum standard that involves participation by members in an activity or attendance to a program, a chapter must have 60% of its members satisfy the standard. A single member may only count once in satisfying each individual minimum standard. The Office of Fraternity & Sorority Life will assist chapters in identifying programming opportunities that satisfy the minimum standards as well as tracking attendance of members at programs. For all criteria that indicate annually, this is to be considered within the current calendar year and not the academic year.

Chapters are responsible for tracking their own progress toward the Minimum Expectations. OFSL has created an online Minimum Expectations Reporting Form to assist chapters with reporting. A copy of attendance sheets from events sponsored by IFC, CPH, FSPB or OFSL will be sent to chapter presidents so they may report the attendance, if applicable, on the Minimum Expectation form.

The minimum standards will also be incorporated into the annual FSL Awards applications. To be eligible for recognition in a category award, chapters must at minimum meet the applicable standards for the award.

Accountabilty . The minimum standards indicate specific timeframes for achievement. In the event a standard does not specify a timeframe, it will be evaluated on an annual basis.

  1. If a chapter fails to attain a minimum standard for the first timeframe, the chapter will receive a written warning that will be copied to the chapter advisory board and the I/NHQ. The appropriate officers/advisor shall be required to meet with the FSL staff to discuss recommendations for an action plan to assist the chapter in meeting the standards in the future.
  2. If a chapter fails to attain a minimum standard for a second consecutive timeframe, the appropriate officers/advisors will meet with FSL staff to work collaboratively to develop a formal, Chapter Performance Improvement Plan.
    • For those minimum standards that indicate being on an annual basis, a review of the chapter’s progress will be made at the end of the first semester. There will be no imposed sanctions on the chapter during the first semester, and no sanctioned imposed the second semester if the chapter shows progress toward fulfilling the Chapter Performance Improvement Plan. If the chapter has failed to show progress, they will lose social privileges during the second semester.
  3. If a chapter fails to attain a minimum standard for a third consecutive timeframe, the chapter will lose social privileges and be required to follow a Chapter Performance Improvement Plan developed collaboratively by FSL and the I/NHQ of the fraternity/sorority. 
    • For those minimum standards that indicate being on an annual basis, a review of the chapter’s progress will be made at the end of the first semester. If the chapter has failed to show progress, FSL staff, the I/NHQ, and chapter representatives will determine appropriate sanctions beyond continued loss of social privileges.
  4. If a chapter fails to attain a minimum standard for a fourth consecutive timeframe, FSL and the I/NHQ will discuss at length the status of the continued recognition of the chapter at Illinois Wesleyan University.

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CAUSE FOR REVIEW OF RECOGNITION

Illinois Wesleyan may determine, as a result of failure to meet the minimum standards, academic reports, or disciplinary situations, to review the appropriateness of continuing recognition of any registered fraternity or sorority. In such cases where the university determines that there is cause for a review of the recognition of a registered fraternity or sorority, the registered fraternity or sorority will be scheduled for a hearing with the appropriate Council Standards Board and/or the FSL Review Board, at which they may present any evidence which might justify their continued recognition by the university. Additionally, the Inter/National Headquarters and the Alumni Advisory Board will be notified of the review hearing.

The review of recognition will include, but not be limited to a consideration of the performance indicators such as achievement of minimum standards, the disciplinary track record of the organization for the previous three academic years, and the academic track record of the organization for the previous three academic years.

The appropriate Council Standards Board and/or the FSL Review Board may recommend to the Associate Dean of Students that a fraternity or sorority be placed on probation, be suspended or lose its university recognition based on the results of the review hearing. The Associate Dean of Students’ decision may be appealed to the Vice President for Student Affairs/Dean of Students who will have the final decision in these cases.

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ROSTER RULES

  1. At the beginning of each semester you will be given your chapter roster to review. Updates to the roster will be due to the Office of Fraternity and Sorority Life by the second Friday after classes begin .
  2. The Office of Fraternity and Sorority Life tracks the academic, recruitment, and retention rates for each fraternity and sorority affiliated with the IFC, NPC, and NPHC councils. Such statistics are available for the previous semester at or near the beginning of the next semester for your records.
  3. A roster consisting of all members listed on your (inter)national roster must be submitted to the Office of Fraternity and Sorority Life. We will compare our rosters with those submitted to your respective international headquarters office. If there are discrepancies, the chapter president will meet with a representative of the Office of Fraternity and Sorority Life to review. The international headquarters office will be contacted if necessary.
  4. All members will stay on your active roster throughout their collegiate career with the exception of those who disaffiliate, depledge, or take early alumni status. Chapter officers should complete a Chapter Roster Update Form online within 72 hours of disaffiliation .
  5. Any time you must add a member, either new member or affiliate, including transfer students, the individual must submit a Fraternity & Sorority Membership Form online.
  6. Fraternity & Sorority Membership Forms for new members are due within 72 hours of acceptance of a bid . A complete new member roster is due one week after completion of formal recruitment/membership intake or from the date of your new member induction ceremony if during an open recruitment period.
  7. Fraternity & Sorority Membership Forms for continuous open bidding (COB) are due within 72 hours of bid acceptance . Note: Panhellenic women will also need to complete required COB grade release and acceptance forms according to Panhellenic policy.
  8. Three weeks prior to Reading Day chapters will receive an updated roster. The official grade roster and verification is due to the Office of Fraternity and Sorority Life by Reading Day . Failure to verify the roster by Reading Day will result in the chapter’s statistical information being reported inaccurately. No retroactive changes will be made to the roster or grade rankings after this date.

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SOCIAL EVENT REGISTRATION

All fraternities & sororities at Illinois Wesleyan University are required to register their on & off-campus social functions, both those with and without alcohol present, with the Office of Fraternity & Sorority Life. This is to help ensure that both University and Inter/national risk management policies are being followed correctly as well as to assist chapters in planning responsible and safe events. A copy of the completed registration sheet will be given to the sponsor and shared with Security and the Associate Dean of Students.

Events should be registered as outlined below:

  • For events WITHOUT alcohol at least three (3) days prior to the date of the event.
  • For events WITH alcohol and held ON CAMPUS at least seven (7) days prior to the date of the event.
  • For events WITH alcohol and held OFF CAMPUS at least fourteen (14) days prior to the date of the event.

Any events registered less than the appropriate number days in advance will be approved on a case-by-case basis.

For events involving alcohol, final guest lists are due 24 hours prior to the event. For events occurring over the weekend, lists are due by noon the last business day before the event to allow for review.

To register your fraternity or sorority social event, please complete the online FSL Social Event Registration Form. Please see the right column of this webpage to download templates for the required lists .

Mandatory social event registration training. Prior to being allowed to register an event, the social chair and risk management chair (at minimum) must attend a training session focused on reviewing the event registration process and educating about proper event and risk management procedures.

Prior to being able to host an event with alcohol, all members who will serve as a sober monitor for the event as well as the social and risk management chairs must attend a training session educating about the specific event and risk management procedures for events with alcohol and educating about Bystander Intervention.

Co-sponsored events. For any events that are hosted by 2 or more IWU chapters, an event registration form must be completed by each sponsoring chapter. This includes exchanges. All chapters are required to submit a form so that we can ensure all organizations understand the policies and are in agreement on how the event will be run.

Hosting social functions in on-campus facilities. Chapters are able to host social functions in on campus facilities as long as they adhere to all campus policies. Any food or beverage at the event must be catered through Sodexo Dinning Services. Reservations for facility use must be made through the R-25 Reservation system. All applicable policies and guidelines for facility usage established by IWU as well as any fire code capacities set by the University should be followed.

Off-campus event security. For all off-campus events involving alcohol, chapters must hire external security to assist in managing the event. Many venues include security in their event contracts and these would meet this requirement. For events in venues where security is not provided, chapters should contract with an external security company.

Wrist bands. With each event involving alcohol, OFSL will supply chapters with no-removable wrist bands. Chapters will be provided with a corresponding number of wrist bands for those guests who are 21+ (male and female) and for those under 21. Wristbands for those 21 and over who are female will have 4 tear off tabs. A tab should be removed by the server each time a drink is purchased by that individual. Wristbands for those 21 and over who are male will have 5 tear off tabs. A tab should be removed by the server each time a drink is purchased by that individual. Wristbands for those who are under 21 will have no tear off tabs. Bartenders must still check photo id for those with tear off tabs before selling to them.

Guest lists. Guest lists are required for all events with alcohol, but strongly encouraged for alcohol free events. All guest lists should follow the template available in the sidebar of this webpage. Your guest list should include members and pledges/new members as well as any non-members guests (male and female). If alumni are attending the event, you should also include them on the guest list. For events with alcohol, you should provide the date of birth for all members, pledges/new members, and guests. OFSL will provide chapters with a master birth date list to assist chapters in collecting this information for all IWU students. For events involving alcohol, final guest lists are due 24 hours prior to the event. For events occurring over the weekend, lists are due by noon the last business day before the event to allow for review.

Post event follow up. Within 24 hours following an event (or the end of the next business day for events held over the weekend), the guest list utilized at the event for check in must be turned into OFSL to verify that proper check-in procedures are being followed. Additionally, an unused wristbands corresponding with those guests who do not attend should be turned back in with the guest list.

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HOUSING POLICIES

Fraternity and sorority chapters are grounded in the philosophy of living ideals‚ the daily practice of personal embodiment, in attitude and behavior, of the founding values of the chapter, and the cyclical passing down of chapter foundations and ideals from active members to new members over time as brothers or sisters. Chapters are expected to self-manage the chapter and chapter members at a heightened level.

Fraternity and sorority chapters at IWU that choose a residential focus are expected to abide by the below residency requirements. The following information represents only the residency requirements as established by Illinois Wesleyan University. It is the responsibility of each member to know and abide by any additional residency requirements established by the individual chapters. In the event that a conflict in residency requirements exists, the University’s policy will supersede that of the individual chapter however a chapter may establish additional residency requirements.

Please visit the Fraternity & Sorority Housing website for the detailed housing policies for both University-owned fraternity chapter facilities and privately-owned chapter facilities.

 

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