PARTNER RESPONSIBILITIES
Orchard Place will: ( top )
•Secure any required parental consents for students’ participation in the pen pal program, including the copying of student letters for program assessment, reporting, and publicity purposes.
• Supervise student letter writing and collect letters to send to IWU partnership advisor.
• Share letters from IWU volunteers with fourth grade class.
• Coordinate with IWU volunteers for classroom visits and field trips to the IWU campus.
Pen Pal Volunteers will: ( top )
• Agree to attend letter writing sessions coordinated by the SEA service committee coordinators.
• Handwrite letters on Partnership letterhead provided by the IWU Educational Studies department.
• Agree to be a positive role model for Orchard Place students through the language and content of letters.
• Agree to allow copying of letters by faculty partnership advisor.
• Agree not to develop relationships with Orchard Place students outside of the partnership program.
SEA service committee coordinators will: ( top )
• Commit for a full academic year.
• Recruit volunteer participants, including occasional “guest” letter writers from various student constituencies across campus (for example, athletics, student government, theatre).
• Coordinate the writing of monthly letters from IWU students to Orchard Place students.
• Distribute university letterhead to volunteers.
• Host monthly letter writing sessions for volunteers, with refreshments. Replies from Orchard Place students will be shared at these sessions, beginning with the second session.
• Collect letters the first of each month and deliver them to faculty partnership advisor Robin Leavitt for copying and mailing.
• Share response letters from Orchard Place students with volunteers at monthly letter writing sessions.
• Solicit volunteers for campus and Orchard Place visits, collaborating directly with Ms. Hajdu and reporting to IWU faculty partnership advisor Robin Leavitt.
The Educational Studies Department will: ( top )
• Provide letterhead, envelopes and postage.
• Provide support and faculty advising for volunteers.
• Maintain file of copies of outgoing and incoming letters (for program assessment, reporting, and publicity purposes).
• Provide mentoring resources to volunteers.
• Coordinate with other university departments as applicable.