Thank you for considering Evelyn Chapel on the Illinois Wesleyan University Campus for your wedding or civil union ceremony.  Please review the process and expectations for reserving the Chapel for your ceremony and then complete the Wedding and Civil Union application, located at the end of this page in PDF form. 

Availability:

Evelyn Chapel is available for weddings and civil unions primarily to members of the Illinois Wesleyan University community (students, faculty, staff, alumni, and children of aforementioned members) and, on a limited basis, to those outside the University community.

Application Process:

To reserve the Chapel for a ceremony:

  • read through this information
  • check the online calendar to make sure that your desired date and time is available ( http://www.iwu.edu/chaplain/wedding_schedule.html )
  • print and complete the application form (available in PDF form at the bottom of this page)
  • send completed form and required deposits via mail to the Chapel office.

 Reservations are not final until completed forms and fees are filed and confirmed in writing by letter from the Chapel Office. Do not make any firm plans until your reservation is confirmed in writing. Due to the large number of services and programs at the Chapel, it is important to obtain a reservation as early as possible. The University reserves the right to refuse an application because of scheduling conflicts or other reasons at the discretion of the University Chaplain.

Application Deadline:

  • Couples affiliated with Illinois Wesleyan University may submit the application for Evelyn up to 15 months in advance of the requested date.
  • Couples not affiliated with Illinois Wesleyan University may apply up to 12 months in advance.
  • Applications will not be accepted less than one month prior to your requested date, and will be booked based upon availability of space.

Officiants:

Weddings and civil unions may be performed by clergy who are ordained and in good standing within their denomination. Visiting clergy must provide their own vestments and any other liturgically related items (i.e., chalice and paten for communion).  The University Chaplain does not preside at weddings for couples unaffiliated with the University, but can preside at weddings and civil unions for affiliated couples, if her schedule allows. The Chapel Office can recommend clergy from several different denominations if you need help finding a clergy person.

Legality:

The couple must meet all the requirements of the State of Illinois and supply the officiant with the Marriage or Civil Union License. It is the officiant’s responsibility to make sure that all appropriate information is completed and sent to the County Clerk’s office.

Schedule:

No more than three ceremonies will be scheduled on any given weekend at Evelyn Chapel, and not more than two in one day. Three hours will be reserved for each ceremony and may be scheduled for one of the following block of times. If our calendar allows, we can adjust these times closer to the ceremony date, but we cannot schedule more a total of three hours.

Saturdays:           10:00a.m. to 1:00p.m.

                                        2:00p.m. to 5:00p.m.

                                        6:00p.m. to 9:00p.m.

 

Sundays:                2:00p.m. to 5:00p.m.

                               6:00p.m. to 9:00p.m.

 

One hour will be reserved for the rehearsal. Rehearsals take place on Fridays or Saturdays between the hours of 5:00 p.m. and 8:00 p.m. Officiants must be present at the rehearsal.

University events have priority over the scheduling of ceremonies and rehearsals. For instance, reservations are not made for Orientation/Registration weekend in late August/early September, Family Weekend in late September, Homecoming Weekend in October, Alumni/Commencement weekend in late April/early May, as well as through Christian Holy Week and the University winter intersession in December.

Costs:

Chapel Building Fee

This fee is determined by the couple’s affiliation with the University. Checks for the Chapel fee should be made payable to Illinois Wesleyan University. A deposit of at least 50% of the Chapel fee is required with the application. The remaining balance is due at least two weeks before your wedding.

 

Affiliated (IWU Student, Alumnus or child of Alumnus, Faculty or Staff):            $300

 

Not affiliated (IWU Student, Alumnus, Faculty or Staff ):                                   $500

 

The Chapel Fee includes:

  • The Chapel space for 1 hour at your rehearsal and 3 hours at your wedding
  • Free parking for you and your guests on the wedding day
  • Use of the entire building including the second floor meditation area, and lower level Fellowship area and conference room
  • Use of such liturgical supplies as white taper candles, a kneeler, flower stands, etc.

 

Music Coordinator Fee:

All of the music for weddings held in Evelyn Chapel is under the direction of the University Organist. For an initial discussion regarding the music for your service, contact her at Dr. Susan Klotzbach, University Organist, IWU, sklotzba@iwu.edu.

It is assumed that the University Organist will play the organ for ceremonies unless other arrangements have been made in an initial discussion with her. The required deposit is $100, payable to Susan Klotzbach, at the time of the wedding application. The remaining $100 fee is due at least two weeks before your wedding.

Instrument Usage Fee:

An instrument usage fee, payable to Illinois Wesleyan University, is as follows and is due two weeks before the ceremony date:

  • $100 for the use of the pipe organ
  • $50 for use of the piano

Evelyn Ceremony Coordinator Fee:

The Evelyn Ceremony Coordinator will be present at both your rehearsal and ceremony. She will be able to answer questions and help with last minute details. She is also responsible for helping people know where to go – florist, photographer, bridal party, relatives, guests, and specifically the seating of guests, relatives, the procession, forming the receiving line, and minor clean up following the ceremony. A $50 fee for her services should be paid directly to her at the rehearsal. It is highly suggested that you meet with the coordinator prior to the rehearsal. Specific details and commonly asked questions can be answered then.

Officiant Fee:

This fee is individually set by the officiant. The University Chaplain’s fee is $200, which includes pre-ceremony counseling, planning, rehearsal, and service. Couples pay their officiant directly, not via Illinois Wesleyan University.

Cancellation Fee:

In the event that you cancel your wedding or civil union reservation for any reason, you will be refunded your Chapel fee, minus a $100 cancellation fee, up to one month before the scheduled ceremony.

Possible Additional Fees:

  • A fine of $50 will be levied for cleanup if rice or birdseed is thrown.
  • If the building is left in disarray, there will be a fee for custodial services based upon the time it needed to restore the building to use.

Confirmations and Changes:

Once the application has been processed and approved, you will be mailed a letter of confirmation. Should there be any changes in the information you have provided, please notify the Main Office of Evelyn Chapel immediately. Once your wedding or civil union is scheduled and confirmed, changes will be considered, but cannot be guaranteed.

Building Decorum:

The location of the pews may not be changed. The set up of the Chancel (i.e., altar area) may be changed, with exceptions. The Chancel contains the altar, lectern, and piano. The space is small so we ask all parties to plan accordingly.

Adhesive tape and tacks may not be used to hang pew markers or ribbons. Please inform your florist. No markings of any kind are allowed on the Chancel area. The Ceremony Coordinator will be able to answer your questions about decoration of the space.

Helpful information:

  • The Chapel seats no more than 215 people.
  • The Chapel includes 14 rows of pews.
  • The Chapel can provide a kneeler.
  • Two small and two large flower stands are available.
  • There is a room downstairs in which the party may wait or dress.
  • The Chapel is handicapped accessible.
  • Drugs and alcohol are prohibited throughout the Chapel building.
  • Rice, bird seed, confetti, etc. may not be thrown in, or in front of, the Chapel.
  • Real flower petals are not allowed to be thrown down the aisle. If artificial petals are requested, the wedding party is responsible for collecting these before they depart the chapel.

Pictures :

All pictures in the Sanctuary must be completed thirty minutes before the ceremony begins. (Pictures may be taken outside and in other areas of Evelyn Chapel.) Flash pictures may not be taken in the Chapel during the actual ceremony; however, flash pictures are allowed during the processional and recessional. Only non-flash pictures taken from the back of the Chapel or the side and back areas of the balcony are permitted during the ceremony, subject to the approval of the officiating clergy. Videotaping is permitted ONLY WITH THE EXPRESS PERMISSION OF THE OFFICIANT and following the same guidelines of decorum required for still photographs. Please inform those working for you, as well as guests, of these rules. Under no circumstance are photographers, wedding/union party, or guests allowed in the area underneath the cross. This is a safety hazard and is prohibited.

Receptions :

Facilities for a reception are not available in the Chapel, but the Joslin Atrium at the Memorial Union is available as well as other locations. For inquiries regarding reception spaces call University Scheduler Cheri Armstrong (309-556-3035). Food service may be arranged by calling Sodexo Catering director Mike Welsh (309-556-3167) .

Parking:

Ceremony day parking is complimentary to you and your guests. Upon availability, the University parking facility behind the Chapel and behind the Welcome Center will be used. Parking for the rehearsal is available after 5:00 p.m.

Evelyn Chapel is not responsible for items that are lost, stolen, left behind, or broken. To insure safety of your personal items, please lock property in the Ceremony Coordinator’s office. Keep in mind that this is a college campus and the Chapel is open to the public from 8:00 am to 11:00pm every day.

Contact Information:

Rev. Elyse Nelson Winger, University Chaplain
Chapel Office

Illinois Wesleyan University

1301 Park Street

Bloomington, Illinois 61701

chaplain@iwu.edu

309-556-3005

Wedding and Civil Union application