What is a Cover Letter?
It is a letter sent to prospective employers along with a resume for the purpose of linking your resume to the position you are seeking. The point of the letter is to show what you have to contribute to the employer; to show that your experience, interests, and skills fit the employer’s needs.
Cover Letter Preparation and Format
A cover letter should be clear, concise, and persuasive. The recommended length is around 200 words and 3 to 4 paragraphs.
Always limit the letter to one page
Use the same quality paper for the cover letter and the resume
Be sure your return address and phone number are on the letter, and always date the letter.
Whenever possible, address your cover letter to a specific person.
Paragraph One
Come to the point immediately--reveal your purpose in writing, identifying the position and your source of information in the opening paragraph. This is also where you can mention the name of anyone who might have referred you to the employer. End this paragraph with a persuasive statement about why you're qualified for the position. This statement will serve as a transition to the next paragraph.
Paragraph Two
Focus on what you can do for the company, school or organization. Base this on your skills, education and experience. This is where you want to be careful not to restate your resume. Instead you want to focus on an area of need within the organization that you can fill and arouse their interest in your qualifications. This paragraph will give you an opportunity to show you have researched the company or organization and are aware of the ways you can make a contribution. Try to present an impression of modest confidence.
Paragraph Three
This is the closing paragraph where you can call attention to your enclosed resume, indicate what steps you will take from here, and provide your phone number. Finally, show appreciation to the reader for the time and consideration given to your letter and resume.
Closing
Close your letter as you would any business letter. Space down 4-5 lines and type your name. This will allow room for your signature, and then remember to sign your letter. Two lines under your typed name, type the word Enclosure to indicate something more than the letter is in the envelope. Ideally, the letter and resume will be mailed in a matching envelope.